Header
Company name, remit-to address, invoice number, and invoice date for unique identification and payment routing.
A complete, standardized invoice reduces payment friction, shortens cash conversion cycles, and creates a defensible record for audits and tax reporting. It ensures billing accuracy, clarifies liability for freight and accessorial charges, and supports compliance with federal and state reporting obligations.
Clear role assignments and documented signatory authority reduce disputes and speed approvals.
Company name, remit-to address, invoice number, and invoice date for unique identification and payment routing.
Customer or payer legal name, billing address, contact name, and account number for accurate posting and tax purposes.
Pro number, BOL, container or order numbers tied to services billed to enable matching to proof-of-delivery.
Line-by-line freight, fuel surcharge, accessorials, detention, and handling with unit counts and rates for transparency.
Sales taxes, regulatory fees, and other pass-through charges listed separately and calculated clearly.
Net terms, discounts, late fees, and payment instructions including bank details or ACH instructions.
| Field | Configuration |
|---|---|
| Signature Field | Add signer, optional signer authentication |
| Conditional Fields | Show accessorials only when selected |
| Automated Routing | Send to AR then to payer for approval |
| Audit Trail | Enable IP, timestamp, and action logs |
Store submission receipts and audit logs with the invoice to simplify disputes and support tax audits.
Date the document when billed; drives payment due calculation.
Commonly Net 30, Net 45, or Net 60 depending on contract.
Specify when interest or flat late fees apply after due date.
Define days allowed to dispute charges before collection.
Retain records to meet IRS and state reporting obligations.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | No | No |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A freight broker standardized invoices across carriers for consistent billing
A regional carrier consolidated accessorials into itemized line items on every invoice