Can I e-sign this fee document?

Yes. Electronic signatures meet federal ESIGN standards and state UETA rules where adopted, provided the signer intends to sign, consents to electronic records if consumer-facing, and the record can be reproduced.

Is a notary required?

Generally no for fee disclosures alone, but some states or specific account types may require notarization or witnesses; verify state requirements when dealing with custodial or trust arrangements.

What if client information changes?

Prepare an amendment or addendum that the client signs; record the effective date and retain both original and amended documents to maintain a clear audit trail.

How should I store executed copies?

Store executed documents in a secure archive with immutable audit trails and regular backups. Ensure retention meets tax, regulatory, and industry-specific requirements.

What authentication is recommended?

Use at least email link plus one additional verification for higher-value accounts; for sensitive accounts, consider SMS, knowledge-based questions, or platform MFA to strengthen attribution.

How long must I keep these records?

Retain executed fee documents per applicable federal and state rules — typically a minimum of three years for tax purposes and longer where industry regulations require extended retention.

Electronic Signature
Templates
Finance
Finance Wrap Fees Document

Finance Wrap Fees Document

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FINANCE WRAP FEES AGREEMENT

Parties and Account Information

Client Name:

Client Address:

Investment Manager / Program Sponsor:

Manager Address:

Account Number: Effective Date:

Recitals

This Finance Wrap Fees Agreement (Agreement) is entered into between the Investment Manager and the Client identified above. The Manager agrees to provide discretionary investment advisory and related brokerage services under a bundled "wrap fee" arrangement subject to the terms and conditions set forth below. The Client acknowledges receipt of disclosure documents describing program services and fee allocation, and authorizes the Manager to debit fees as authorized in this Agreement.

Services Covered by Wrap Fee

The wrap fee covers the following services unless expressly excluded below: portfolio management, trade execution and clearing performed as part of the program, ongoing account monitoring, and periodic reporting. The wrap fee does not cover third-party fees explicitly identified in this Agreement or fees charged by custodians that are not included in the program's bundled price.

Excluded services (if any):

Fee Schedule and Calculation

The wrap fee will be charged as an asset-based fee calculated on the average daily market value of assets in the account, unless another calculation method is specified below. Fees may be expressed as an annual percentage or a flat periodic charge.

Component	Rate / Amount	Billing Frequency
Total Annual Wrap Fee (as % of AUM)
Includes Advisory Fee
Includes Trade Execution / Transaction Costs
Custodial or Clearing Fees (if not included)
Minimum Account Size
Estimated Total Annual Cost Example

Fee Calculation Method: The Manager will calculate fees based upon for the billing period. If applicable, rounding, proration for partial periods, and treatment of deposits and withdrawals are as follows:

Billing, Payment and Authorization

Billing Method: Fees will be debited from the Client's account at the custodian in accordance with standing authorization. The Client authorizes the Manager and the custodian to deduct fees and to reconcile any billing adjustments for up to 12 months following statement issuance.

Payment Instructions / Accepted Methods:

Late Fee Policy: In the event fees cannot be collected from the account, the Manager may terminate services after notice and may seek recovery of unpaid fees and related costs, including reasonable collection expenses.

Term, Termination and Effect on Fees

Term: This Agreement shall remain in effect until terminated by either party by written notice delivered at least days prior to termination. Termination shall not relieve the Client of any obligation to pay fees incurred prior to the effective date of termination.

Upon termination, the Manager will pro-rate fees for the final billing period through the effective termination date, except where fees have been prepaid and applicable refund rules are set forth below.

Conflicts, Disclosure, and Tax Treatment

The Client acknowledges receipt of the Manager's disclosure document describing conflicts of interest, compensation arrangements, and material relationships with third parties. The Client agrees that certain services or products recommended may result in additional compensation to the Manager or its affiliates.

Tax Treatment: The Manager does not provide tax advice. The Client is responsible for tax reporting of transactions in the account. The Manager will supply customary tax reporting forms as required.

Client Acknowledgment

I certify that I have received and read the program disclosure documents and understand the components of the wrap fee and any services excluded from the wrap.

Representations, Warranties and Indemnification

Each party represents and warrants that it has the authority to enter into this Agreement. The Client represents that funds and assets placed under management are owned free and clear of liens except as disclosed. The Client agrees to indemnify and hold harmless the Manager, its officers, employees and agents from any losses, claims, damages or liabilities arising out of the Client's breach of representations, or as a result of the Client's instructions, except to the extent such losses arise from the Manager's gross negligence or willful misconduct.

Limitation of Liability; Dispute Resolution; Governing Law

Except as provided by law, the Manager's liability to the Client for any loss or claim arising under this Agreement is limited to direct damages and shall not include consequential, special or punitive damages. All disputes arising out of or related to this Agreement shall be resolved first by negotiation in good faith, then, if unresolved, by arbitration in the principal jurisdiction selected by the Manager. This Agreement is governed by the laws of the state specified by the Manager.

Notice and Contact Information

Notices required under this Agreement shall be sent to the contact information provided below:

Client Contact Manager Contact

Recordkeeping and Reporting

The Manager shall provide regular account statements and reports reflecting account activity and fees charged. The Client agrees to review such reports promptly and notify the Manager of any discrepancies within 60 days of statement receipt.

Additional Terms and Notices

Amendments to this Agreement must be made in writing and signed by both parties. The headings in this Agreement are for convenience only and do not affect interpretation. If any provision is held invalid, the remaining provisions shall remain effective.

Certification and Authorization

By signing below, the Client and the Manager certify that they have the authority to enter into this Agreement, that the information provided herein is true and complete, and that they agree to be bound by the terms and conditions set forth in this Agreement.

Client Name:

By:

Date:

Manager Name:

By:

Date:

What the Finance Wrap Fees Document Is and When It Applies

A Finance Wrap Fees Document itemizes periodic fees, administration charges, and any bundled costs associated with a wrap account or managed-fee investment program. It summarizes how fees are calculated, billing frequency, services included, and the parties responsible for payment. The document is used to disclose costs to investors, record client consent, and provide a contractual basis for fee collection and adjustments. It typically accompanies account opening paperwork, periodic statements, and annual disclosures and should be retained as a formal record of the fee terms agreed by the client and the advisor or firm.

Why a Clear Fee Disclosure Matters for Clients and Firms

A concise, accurate Finance Wrap Fees Document reduces disputes, supports regulatory compliance, and clarifies expectations between the advisor and client. It creates an auditable record that helps demonstrate transparency in billing and aligns with fiduciary duties and disclosure obligations under SEC and state rules.

Who Typically Prepares and Signs This Document

The Finance Wrap Fees Document is most often prepared by registered investment advisers, broker-dealers offering wrap programs, or the administrative team that manages client billing.

Registered investment advisers and compliance teams that must document fee schedules and obtain client consent.
Client onboarding representatives who present terms during account opening and collect signatures.
Clients or authorized account holders who review, acknowledge, and sign to accept fees and billing arrangements.

Proper signatories and documentation practices reduce regulatory risk and ensure the fee schedule is enforceable and consistent with account agreements.

Step-by-Step: Completing and Executing the Finance Wrap Fees Document

Follow these steps to ensure accurate completion, lawful consent, and a retained record suitable for audits and client inquiries.

01

Prepare Document: Populate client and fee details, using templates where appropriate.
02

Review Terms: Verify fee math, effective dates, and billing method.
03

Obtain Consent: Have client sign electronically or on paper; record consent method.
04

Store Record: Save executed copy in the client file and accounting system.

Typical Routing and Processing Flow for Fee Documents

A standard workflow moves the document from preparation to signature, verification, and final archiving with an audit trail capturing each action.

Upload Document: Sender uploads fee schedule and supporting exhibits.
Assign Fields: Place signature, date, and calculation fields for signers.
Send to Signer: Deliver via secure link, email, or platform integration.
Archive & Audit: Store executed copy with timestamped audit trail.

Technical Options for Delivery, Signing, and Storage

Choose a platform that supports secure delivery, robust audit trails, and the file formats your firm relies on.

Integrations: Salesforce, NetSuite, Google Workspace compatibility
File Formats: PDF, DOCX, XLSX supported
Authentication: Email code, SMS code, or advanced methods

Ensure the chosen provider supports record retention policies, export to your archive system, and any required compliance needs such as HIPAA BAA where applicable.

Common eSignature Pricing and Feature Snapshot for Fee Documents

Cost and feature differences can affect ongoing operational expense for high-volume fee acknowledgment workflows; the table compares starting prices and key capabilities.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and Compliance Essentials for Electronic Fee Documents

Transport Encryption: TLS 1.2/1.3

Data at Rest: AES-256 encryption

Certifications: SOC 2 Type II, ISO 27001

Regulatory Support: ESIGN and UETA compliant

Healthcare: HIPAA compliant with BAA

FDA Records: 21 CFR Part 11 support

Consequences of Errors or Incomplete Fee Disclosures

Tax Penalties: Incorrect reporting may trigger IRS fines

Regulatory Fines: SEC or state actions for disclosure failures

Contract Disputes: Clients may contest unauthorized deductions

I-9/Employment: Related paperwork errors can incur fines

Reputational Risk: Client trust and retention decline

Operational Cost: Remediation and legal review expenses

Common Preparation Pitfalls to Avoid

Using vague language for fee calculations that makes percentage bases and time periods unclear, which leads to disputes and difficult reconciliations.
Failing to record the effective date or leaving proration rules unspecified, causing inconsistent billing and client confusion during partial-period transitions.
Mismatching client names or account numbers between the fee document and custody records, resulting in delayed processing and reconciliation errors.
Not capturing explicit client consent or relying solely on passive consent, which weakens enforceability and may violate ESIGN consumer disclosure requirements.

Essential Elements to Include in a Professional Fee Disclosure

A complete Finance Wrap Fees Document includes a clear fee schedule, calculation methodology, billing mechanics, and signature attestations to support enforceability and audits.

Fee Schedule

List every fee type (management, administration, custodial) with precise rates, frequency, and whether fees are fixed dollars or percentage-based of assets under management.

Calculation Method

Specify the base for each percentage (gross assets, net assets, AUM) and provide worked examples or rounding rules to avoid ambiguity in invoice calculations.

Billing Mechanics

Explain how and when fees are billed or deducted, whether prorated for partial periods, and how refunds or credits are calculated for account closures.

Included Services

Describe services covered by the wrap fee (trading, custody, reporting) and list excluded services that incur separate charges, with cross-references to fee schedules.

Amendment Terms

State notice periods and client consent requirements for fee changes, including how changes will be communicated and the effective date for amendments.

Signatory Attestation

Require client signature and printed name, date, and a statement confirming they received and understood the fee schedule and billing practices.

Practical Examples: How Firms Use a Finance Wrap Fees Document

Two concise real-world examples show how the document supports onboarding and periodic reconciliation in different firm settings.

Advisor Onboarding

A wealth manager provides a fee schedule at account opening with worked calculations

The client signs electronically via a secure platform
The executed document is archived and referenced in quarterly statements to reconcile billed amounts and performance.

Program Change Notice

A firm updates its administrative fee and issues an amendment document to impacted accounts

Clients receive the change notice and a consent field
Signed consents are collected and stored to document acceptance before changes take effect.

Frequently Asked Questions and Troubleshooting

Practical answers to common questions about validity, electronic signatures, and recordkeeping for Finance Wrap Fees Documents.

Need help? Contact support

Can I e-sign this fee document?
Yes. Electronic signatures meet federal ESIGN standards and state UETA rules where adopted, provided the signer intends to sign, consents to electronic records if consumer-facing, and the record can be reproduced.
Is a notary required?
Generally no for fee disclosures alone, but some states or specific account types may require notarization or witnesses; verify state requirements when dealing with custodial or trust arrangements.
What if client information changes?
Prepare an amendment or addendum that the client signs; record the effective date and retain both original and amended documents to maintain a clear audit trail.
How should I store executed copies?
Store executed documents in a secure archive with immutable audit trails and regular backups. Ensure retention meets tax, regulatory, and industry-specific requirements.
What authentication is recommended?
Use at least email link plus one additional verification for higher-value accounts; for sensitive accounts, consider SMS, knowledge-based questions, or platform MFA to strengthen attribution.
How long must I keep these records?
Retain executed fee documents per applicable federal and state rules — typically a minimum of three years for tax purposes and longer where industry regulations require extended retention.

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