Part 1
Machine-readable data used by the SEC/state via IARD: firm identifiers, ownership, business types, AUM, and disciplinary history; used in regulatory oversight and examinations.
Complete and current Form ADV Parts protect your firm from enforcement risk, enable lawful adviser registration, and provide required client disclosures. Inaccurate or late updates can trigger audits, fees, or disciplinary action and may harm client trust and regulatory standing.
Maintain internal review owners and version control so Part 1 data and Part 2 brochures remain aligned and defensible during examinations.
Machine-readable data used by the SEC/state via IARD: firm identifiers, ownership, business types, AUM, and disciplinary history; used in regulatory oversight and examinations.
Plain-language narrative describing advisory services, fees, conflicts of interest, brokerage practices, custody arrangements, and disciplinary disclosures intended for clients and prospective clients.
Brochure supplements for supervised persons that detail qualifications, disciplinary history, and specific supervised-person conflicts or outside business activities.
Attachments such as wrap fee schedules, privacy policies, and additional disclosures that support Part 1/Part 2 statements and regulatory review.
Annual or interim amendments required to reflect material changes in operations, ownership, AUM, services, or disciplinary events.
Client delivery and acknowledgment records that document distribution of Part 2 materials and any required client-facing consent language.
| Field | Configuration |
|---|---|
| Document Source | Secure PDF (PDF/A preferred) uploaded from compliance repository |
| Version Control | Require reviewer approvals and lock prior versions before filing |
| Signer Authentication | Use firm-approved signer authentication for attesting officers |
| Audit Trail | Enable detailed logging of edits, signatures, and timestamps |
Ensure any vendor you use can provide audit logs and complies with ESIGN and UETA requirements for legal enforceability and regulatory review.
File before providing advisory services or as required by state or SEC registration rules.
File annual amendment within 90 days of fiscal year end to update Part 1 and Part 2 where required.
Submit interim amendments promptly for material changes to business, ownership, or disciplinary events.
Deliver Part 2 brochure to new clients and update existing clients per regulation timing.
Observe state notice filings and payment deadlines where applicable.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica centralized brochure drafting and approvals to reduce errors and speed filing
BIS focused on compliance evidence and audit logs during ADV amendments
The Chief Compliance Officer frequently prepares and certifies ADV contents and may attest to accuracy for filings; the CCO is typically accountable for disclosures and internal controls related to Part 2 content.
A firm principal or other authorized officer often signs or authorizes the filing in the IARD system; delegations should be documented and limited to authorized individuals.