Can I use an electronic signature?

Yes. Electronic signatures that meet the ESIGN Act (15 U.S.C. §7001) and UETA standards are legally valid in most U.S. jurisdictions provided intent, consent, attribution, and record retention requirements are satisfied.

When is notarization required?

Notarization is required only when the recipient or state law specifically demands a notarized affidavit or when the document will be recorded; otherwise a signed certification block is usually sufficient.

How do I correct a submitted statement?

Prepare a corrected statement with a new effective date, mark it 'Corrected,' include references to the original, and route it through the same approval and signature workflow; retain both versions for audit.

What supporting documents should I attach?

Attach bank statements, deposit slips, cleared check images, and ledger extracts that substantiate totals; reconciliations and invoices improve reviewer confidence and reduce follow‑up questions.

How long must I keep these records?

Retention depends on purpose: at least 3 years for IRS matters (IRC §6501(a)), 6 years for HIPAA records (45 CFR §164.530(j)), and longer if contract or state law requires it.

Who must sign the statement?

An authorized preparer and an approving officer or controller should sign. If requested by the recipient, add a notarization or witness block to meet their acceptance criteria.

Electronic Signature
Templates
Finance
Financial Cash Statement

Financial Cash Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL CASH STATEMENT

Entity and Reporting Period

Entity Name Department / Cost Center

Prepared By: Title:

Reporting Period — From: Through:

Summary of Cash

Opening Cash Balance (as of period start)

Receipts (Cash In)

Date	Source / Description	Amount

Total Receipts:

Disbursements (Cash Out)

Date	Payee / Description	Amount

Total Disbursements:

Net Movement & Closing Balance

Net Cash Movement (Total Receipts minus Total Disbursements):

Closing Cash Balance (Opening Balance + Net Movement):

Bank Reconciliation Summary

Cash on Hand per Books Bank Statement Balance (as of period end)

Outstanding Checks Total: Deposits in Transit:

Adjusted Bank Balance:

Reconciliation Status: Reconciled Not Reconciled

Notes, Exceptions and Supporting Documents

Notes / Exceptions Attached Supporting Documents (list)

Certification

I certify, under penalty of law and company policy, that the information contained in this Financial Cash Statement and all attached supporting schedules is true, complete and presented in good faith. All cash transactions recorded in this statement reflect actual cash receipts and disbursements for the reporting period and are supported by source documents retained in the ordinary course of business.

I further certify that any known discrepancies, exceptions or recoverable items are disclosed in the Notes / Exceptions section above and that appropriate corrective action will be taken for any material errors discovered subsequent to this certification.

Preparer — Printed Name:

By:

Date:

Approver — Printed Name:

By:

Date:

What the Financial Cash Statement Is and when it’s used

A Financial Cash Statement is a standardized record that summarizes cash balances, cash receipts and cash disbursements for a defined reporting period. Organizations and individuals use it to show liquidity, support lending or credit applications, reconcile bank records, and provide auditors or regulators an auditable snapshot of cash activity for due diligence or compliance reviews.

Why a clear Financial Cash Statement matters

A precise, well‑formatted Financial Cash Statement improves transparency, reduces reconciliation errors, and supports faster approvals in lending and accounting workflows. It creates an auditable trail useful for internal controls, external review, and regulatory inquiries while helping stakeholders compare cash position across periods.

Who typically prepares and reviews a Financial Cash Statement

The Financial Cash Statement is prepared by finance teams and used by reviewers across lending, accounting, and advisory contexts.

Corporate finance teams and controllers responsible for month‑end and year‑end reconciliations.
Lenders and credit officers assessing liquidity during loan underwriting or covenant testing.
Accountants, auditors, and financial advisors who verify cash flows and support tax or compliance reviews.

Tailor the level of detail to the recipient—lenders and auditors typically require supporting schedules and signatures; internal reports may emphasize quick reconciliation.

Core sections of a professional Financial Cash Statement

A professional Financial Cash Statement groups information so reviewers can quickly validate balances, trace cash movements, and confirm authorization. Consistent format and clear supporting schedules reduce review time and error risk.

Statement Summary

One‑page overview showing opening balance, net change, and closing cash for the reporting period; includes reporting period and entity name.

Cash Inflows

Line items listing collections, receipts, transfers in, and other cash sources with dates and reference numbers for tracing.

Cash Outflows

Detailed list of disbursements, payroll, vendor payments, transfers out, and cash expenses tied to invoices or payroll records.

Bank Reconciliation

Reconciliation showing book balance to bank statement balance, outstanding checks, deposits in transit, and reconciling items.

Supporting Schedules

Attach ledgers, deposit slips, cleared check images, and bank statements that substantiate the summary totals and reconciling items.

Certification

Signature block for the preparer and an authorized reviewer with printed name, title, date, and optional notarization if required.

Essential fields every Financial Cash Statement must include

Entity Name: Full legal entity name

Reporting Period: Start and end dates

Opening Balance: Beginning cash total

Total Receipts: Sum of cash inflows

Total Disbursements: Sum of cash outflows

Certification Signature: Prepared by and approved by

Stepwise process to prepare and submit the statement

Follow these sequential steps to compile, verify, and deliver a Financial Cash Statement that stakeholders can rely on.

01

Gather Records: Collect bank statements, deposit slips, cleared checks, and general ledger extracts.
02

Complete Header: Enter entity name, reporting period, and preparer details.
03

Input Cash Flows: Enter receipts and disbursements line by line and compute totals.
04

Certify and Send: Sign, attach supporting schedules, and deliver to intended recipients.

Configuring the digital workflow for online completion

Set up a repeatable online workflow so preparers and approvers can complete the statement, route it, and store signed copies securely.

Field	Configuration
Signer Order	Sequential routing: preparer then approver
Authentication Method	Email link or SMS code; KBA optional
Conditional Fields	Show supporting schedule upload when amounts exceed threshold
Notification Preferences	Email reminders at 3 and 7 days

Typical steps for eSubmission and tracking

Digital submission follows a simple prepare → sign → certify → archive pattern; build steps into the template to preserve an audit trail.

Prepare Document: Upload template and place fields
Assign Signers: Add preparer and reviewer emails
Send for Signature: Dispatch via secure link or email
Archive Copy: Store signed PDF and audit trail

Distribution channels and technical formats for sharing

Choose delivery channels and file formats that match recipient systems and compliance needs.

Integrations: Salesforce, Microsoft 365, NetSuite
File Formats: PDF, Word DOCX, Excel
Authentication: Email link, SMS OTP, two‑factor

Ensure recipients can receive signed PDFs and audit trails; configure retention and access controls in your document platform or records system to meet internal and regulatory requirements.

Typical eSignature vendor pricing and feature overview for Financial Cash Statement workflows

Compare common vendor pricing and features relevant to signing and distributing Financial Cash Statements. Prices shown reflect common annual billing tiers and published starting prices.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (premium plan)	Varies	Varies	Varies	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Varies by plan	Varies by plan	Varies by plan	Varies by plan

Key risks and legal consequences to avoid

Incorrect Amounts: Audit exposure and creditor disputes

Missing Signature: Document may be invalid

Mismatched Names: Triggers identity and tax issues

Record Retention: Loss may breach IRC or agency rules

Fraud Allegations: Potential civil and criminal liability

Late Submission: Contract penalties or review delays

Frequently asked questions about Financial Cash Statements

Answers to common questions about preparing, signing, and storing Financial Cash Statements, including eSignature validity and correction procedures.

Need help? Contact support

Can I use an electronic signature?
Yes. Electronic signatures that meet the ESIGN Act (15 U.S.C. §7001) and UETA standards are legally valid in most U.S. jurisdictions provided intent, consent, attribution, and record retention requirements are satisfied.
When is notarization required?
Notarization is required only when the recipient or state law specifically demands a notarized affidavit or when the document will be recorded; otherwise a signed certification block is usually sufficient.
How do I correct a submitted statement?
Prepare a corrected statement with a new effective date, mark it 'Corrected,' include references to the original, and route it through the same approval and signature workflow; retain both versions for audit.
What supporting documents should I attach?
Attach bank statements, deposit slips, cleared check images, and ledger extracts that substantiate totals; reconciliations and invoices improve reviewer confidence and reduce follow‑up questions.
How long must I keep these records?
Retention depends on purpose: at least 3 years for IRS matters (IRC §6501(a)), 6 years for HIPAA records (45 CFR §164.530(j)), and longer if contract or state law requires it.
Who must sign the statement?
An authorized preparer and an approving officer or controller should sign. If requested by the recipient, add a notarization or witness block to meet their acceptance criteria.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now