Is an electronic signature valid?

Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and most states’ adoption of UETA, electronic signatures are legally equivalent to handwritten signatures unless a statutory exception applies.

When is a notary or witness needed?

Execution requirements depend on state law and document purpose; some states require notarization or witnesses for certain financial or escrow-related instruments—verify state rules before finalizing.

What if the TIN or bank info is wrong?

Incorrect TINs can trigger backup withholding (24%) and IRS information return penalties. Bank errors cause failed transfers and reconciliations; correct fields before submission.

How to handle chargebacks and disputes?

Document a dispute procedure and timelines in the addendum. Maintain evidence from reconciliation reports and communicate promptly to avoid defaulting on contractual obligations.

Can consumer-facing records require extra disclosures?

Yes. ESIGN requires consumer-facing transactions to include an affirmative consent disclosure and proof the consumer can access electronic records (15 U.S.C. §7001(c)).

What security controls should be documented?

Specify encryption, audit logs, access controls, and any BAA or regulatory requirements. Strong controls support compliance with HIPAA, 21 CFR Part 11, and other applicable standards.

Electronic Signature
Templates
Finance
Financial Etix Addendum

Financial Etix Addendum

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL ETIX ADDENDUM

Parties and Addendum Identification

Client Name: Client Address: Client Contact (Name & Title): Service Provider Name: Service Provider Address:

Master Agreement Title: Master Agreement Date:

This Financial Etix Addendum (the Addendum) effective as of modifies and supplements the Master Agreement identified above between Client and Service Provider.

Recitals

WHEREAS, Service Provider provides event financial processing and settlement services; and

WHEREAS, the parties desire to amend the Master Agreement to establish revised fee schedules, settlement timing, reporting, chargeback handling, and related financial terms as set forth herein.

1. Fee Schedule

The following fee schedule supersedes any prior fee provisions of the Master Agreement for all transactions governed by this Addendum effective on the Effective Date.

Description	Fee Type	Rate / Amount	Effective Date	Notes

Subtotal: Tax: Other: Total:

2. Settlement and Remittance

Settlement Cycle: Payment Terms:

Bank Account for Remittance (if applicable): Remittance Contact (Name / Email / Phone):

3. Reporting and Reconciliation

Reporting Frequency: Method of Delivery:

Reconciliation Procedures:

4. Chargebacks, Refunds and Liability

Chargeback Responsibility: Client responsible Provider responsible

Chargeback Fee (if any):

Refund Authorization: All refunds must be initiated in accordance with the Master Agreement and documented with supporting transaction identifiers supplied to Service Provider within days of the related transaction.

5. Taxes and Assessments

Responsibility for taxes, assessments and remittances shall be allocated as follows:

6. Confidentiality

7. Indemnification and Limitation of Liability

Each party shall indemnify the other for claims arising from its negligence, willful misconduct, or breach of this Addendum. Notwithstanding the foregoing, neither party shall be liable to the other for consequential, incidental, or punitive damages, and aggregate liability for direct damages arising out of this Addendum shall not exceed the total fees paid under this Addendum during the preceding twelve (12) months, except for liability resulting from gross negligence or willful misconduct.

8. Term; Termination

Term: This Addendum shall commence on the Effective Date and remain in effect until terminated in accordance with the Master Agreement or as provided herein. Either party may terminate this Addendum upon days' prior written notice for material breach not cured within the cure period.

9. Notices

Client Notice Address:

Service Provider Notice Address:

10. Governing Law and Miscellaneous

This Addendum shall be governed by the laws of: . Except as amended hereby, the Master Agreement remains in full force and effect. This Addendum, together with the Master Agreement, constitutes the entire agreement between the parties with respect to the subject matter hereof and may be amended only by a written instrument executed by authorized representatives of both parties.

Additional Terms / Special Instructions:

Client

Printed Name:

By:

Date:

Service Provider

Printed Name:

By:

Date:

What the Financial Etix Addendum Is and When It Applies

The Financial Etix Addendum is a supplemental document attached to a primary agreement to specify financial terms, payment routing, reconciliation procedures, and responsibility for transaction fees. It clarifies payer and payee details, billing cycles, authorized payment methods, and any holdback or escrow arrangements related to Etix-managed ticketing or event settlement processes. Use this addendum when the standard contract does not fully address financial allocations, fee responsibility, chargebacks, or reporting needs so parties have a written, enforceable record of how funds are handled.

Why a Clear Financial Etix Addendum Matters

A precise Financial Etix Addendum reduces disputes by documenting payment flows, fee allocation, and reconciliation timing. It establishes expectations that support audit trails and regulatory compliance, and it creates a record useful for accounting, tax reporting, and dispute resolution under applicable commercial law.

Typical parties that complete the Financial Etix Addendum

Organizations and individuals who handle event revenue, ticket sales, or third-party payment settlements commonly complete this addendum to record financial details and responsibilities.

Event organizers and promoters who need routing instructions and settlement timing for ticket revenues.
Box office managers and ticketing vendors who reconcile daily sales and manage chargebacks.
Finance and accounts payable teams that require clear fee allocation and documentation for audits.

Keeping signatory roles and financial account details current reduces processing delays and supports accurate tax and financial reporting.

Step-by-step: completing and finalizing the addendum

Follow these steps in order to minimize errors and ensure the addendum is executable and auditable.

01

Prepare: Gather bank, tax, and contract reference data before you begin.
02

Populate fields: Complete all required fields and use MM/DD/YYYY for dates.
03

Review: Have finance and legal review fee allocation and liability language.
04

Execute: Sign, date, and deliver to all parties; capture an audit trail.

Core sections to include in a professional Financial Etix Addendum

A complete addendum contains clear identification, payment mechanics, fee allocation, reconciliation procedures, dispute resolution, and signature blocks so it functions as an enforceable extension to the main agreement.

Parties

Full legal names and contact details for payer(s), payee(s), and any third-party payment processor or gateway used for Etix transactions.

Payment Routing

Bank account details, routing rules, account verification steps, and whether funds pass through escrow or a pooled settlement account.

Fee Responsibility

Explicit allocation of processing fees, chargeback liability, taxes, and any pass-through fees charged to customers.

Reconciliation

Schedule and method for reconciling settlements, reporting cadence, required supporting documentation, and point of contact.

Adjustments & Chargebacks

Procedures for receiving, disputing, and resolving refunds, chargebacks, and post-event adjustments including timelines.

Signatures

Authorized signatory blocks with printed name, title, date, and witness or notary fields if required by governing law.

Security and compliance elements to document

Encryption: TLS 1.2/1.3 in transit

Data at rest: AES-256 encryption

Audit trail: Comprehensive action and timestamp logs

Certifications: SOC 2 Type II, ISO 27001

Regulatory: HIPAA BAA available

Federal FDA: 21 CFR Part 11 support

Key errors and the potential legal or financial impact

Incorrect TIN: Triggers 24% backup withholding

Late settlement: May breach contract and incur fees

Mismatched names: Bank rejects transfers; delays funds

Vague fee terms: Creates dispute risk and litigation

Missing authorization: Payments may be reversed or reclaimed

Noncompliance: Regulatory penalties and audit exposure

Common preparation mistakes to avoid

Leaving bank details incomplete or unverified, which causes failed transfers and manual intervention that delay settlements.
Using ambiguous language for fee allocation, leading to disagreements about who bears chargeback or processing costs.
Omitting effective dates or retrofit language, which creates uncertainty about which transactions the addendum controls.
Failing to include contact or escalation points for reconciliation, causing missed deadlines and unresolved discrepancies.

Typical processing flow for addendum-based settlements

A standardized routing process reduces reconciliation time and produces an auditable trail for every settlement event.

Initiate: Event sales are recorded and queued for settlement.
Route: Funds are routed per addendum rules to designated accounts.
Reconcile: Reports compare expected versus actual receipts.
Settle: Net amounts are disbursed to payees and recorded.

Online configuration checklist for digital completion

Configure these workflow settings when converting the addendum into an electronic, signable document to ensure consistent processing and secure signing.

Field	Configuration
Authentication	Email link, SMS code, or stronger KBA as required
Signature Fields	Signature, printed name, date, and initials fields
Conditional Logic	Show fee split fields only when 'split fees' selected
Storage	Save final PDF to cloud storage and retain audit log

Technical integration and delivery options

The addendum can be completed and routed using common enterprise integrations and standard document formats to match existing workflows.

Integrations: Salesforce | NetSuite | Google Workspace
File formats: PDF | DOCX | HTML
Storage connectors: Box | Egnyte | AWS

Timing and processing expectations for settlements

Define clear dates and cutoffs in the addendum so parties know when reconciliations and disbursements will occur and what constitutes a timely submission.

Settlement Cutoff:

Specify daily or weekly cutoff time for included sales.

Reconciliation Window:

State how many days post-event reports are issued.

Disbursement Timing:

Define the number of days until funds are released.

Dispute Period:

Set the window to raise reconciliation disputes.

Record Retention:

Confirm retention obligations and access rights.

eSignature vendor comparison for executing the addendum

Basic pricing and capability differences among common eSignature vendors. signNow is listed first per vendor comparison practices; plan features and trial availability vary by vendor and plan tier.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Real-world examples of similar implementations

Organizations that standardize financial addenda report fewer settlement disputes and clearer audit trails.

Optica Ventures LLC

Brian Fitzgibbons found the interface intuitive and usable across teams.

The team emphasized ease of customer interaction.
Consistent, accessible documentation helped shorten settlement cycles and improved external partner experience while maintaining required records.

Martin Properties

Tim Martin processes and executes documents online with compliance and security.

Mobile and offline signing supported operations.
The result was faster execution of vendor and tenant settlements and a reliable electronic record for accounting and audits.

Frequently asked questions about the Financial Etix Addendum

Answers to common questions on enforceability, digital signatures, notary requirements, and resolving common errors when completing the addendum.

Need help? Contact support

Is an electronic signature valid?
Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and most states’ adoption of UETA, electronic signatures are legally equivalent to handwritten signatures unless a statutory exception applies.
When is a notary or witness needed?
Execution requirements depend on state law and document purpose; some states require notarization or witnesses for certain financial or escrow-related instruments—verify state rules before finalizing.
What if the TIN or bank info is wrong?
Incorrect TINs can trigger backup withholding (24%) and IRS information return penalties. Bank errors cause failed transfers and reconciliations; correct fields before submission.
How to handle chargebacks and disputes?
Document a dispute procedure and timelines in the addendum. Maintain evidence from reconciliation reports and communicate promptly to avoid defaulting on contractual obligations.
Can consumer-facing records require extra disclosures?
Yes. ESIGN requires consumer-facing transactions to include an affirmative consent disclosure and proof the consumer can access electronic records (15 U.S.C. §7001(c)).
What security controls should be documented?
Specify encryption, audit logs, access controls, and any BAA or regulatory requirements. Strong controls support compliance with HIPAA, 21 CFR Part 11, and other applicable standards.

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