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Financial Facility Contract

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FINANCIAL FACILITY CONTRACT

Parties and Agreement Date

This Financial Facility Contract (the "Agreement") is made as of between:

Recitals

WHEREAS, the Lender has agreed to make available to the Borrower a credit facility subject to the terms and conditions set forth in this Agreement; and WHEREAS, the Borrower desires to borrow under the facility for corporate purposes described herein.

Definitions

Capitalized terms used in this Agreement have the meanings set forth in this section or as otherwise defined in the text. "Facility" means the credit accommodation provided under Section Facility Amount. "Business Day" means a day on which commercial banks are open for general business in the Lender's principal place of business.

Facility

Facility Amount: The Lender agrees to make available a revolving/term credit facility to the Borrower in an aggregate principal amount not to exceed (the "Facility").

Availability Period: Drawings may be made from and including until subject to satisfaction of the Conditions Precedent set forth below.

Conditions Precedent

The Lender's obligation to make advances under the Facility is subject to receipt of customary documents and evidence, including, without limitation, duly executed loan documents, certified copies of organizational documents, evidence of corporate authority, and financial statements reasonably satisfactory to the Lender. The Borrower shall deliver the items set forth in the schedule below prior to the initial advance.

Interest, Fees and Payments

Interest Rate: Interest on outstanding principal shall accrue at a rate per annum equal to % above the base rate, calculated on the basis of a 360-day year and actual days elapsed. Interest shall be payable in arrears.

Default Interest: Upon an Event of Default, interest shall accrue on overdue amounts at an additional % per annum, compounded in accordance with applicable law.

Repayment

Repayment Schedule: Principal and accrued interest shall be repaid in accordance with the repayment schedule attached or as described below. Maturity Date:

Prepayment: The Borrower may prepay all or part of the outstanding principal subject to any prepayment fee set forth in this Agreement and to prior written notice of to the Lender.

Security and Guarantees

As security for the Obligations, the Borrower shall grant the Lender a first-priority security interest in and to the assets identified below and execute all security documents reasonably required by the Lender.

Representations and Warranties

The Borrower represents and warrants to the Lender, as of the date hereof and on each drawdown date, that (a) it is duly organized, validly existing and in good standing under the laws of its jurisdiction, (b) this Agreement has been duly authorized, executed and delivered, (c) no Event of Default exists, and (d) its financial statements fairly present its financial condition in all material respects.

Covenants

Affirmative covenants shall include maintaining corporate existence, delivering periodic financial statements, and maintaining insurance. Negative covenants include restrictions on incurrence of additional indebtedness, liens, and dispositions of material assets except as permitted.

Events of Default and Remedies

Events of Default include failure to pay principal or interest when due, breach of any representation or covenant, insolvency, cross-default to other material indebtedness, or a material adverse change in the Borrower's financial condition. Upon an Event of Default, the Lender may accelerate the Obligations, declare all amounts immediately due and payable, enforce security, and exercise all rights and remedies available under applicable law.

Taxes and Withholding

All payments to be made by the Borrower under this Agreement shall be made free and clear of, and without deduction for, any taxes, levies or charges levied by any governmental authority, except as required by law, in which case the Borrower shall withhold the required amount and promptly pay the withheld amount to the relevant authority and provide evidence of such payment to the Lender.

Confidentiality

Each party shall keep confidential the terms of this Agreement and all non-public information received in connection with the Facility, except as required by law or with the prior written consent of the other party or as required to exercise remedies under this Agreement.

Notices

All notices under this Agreement shall be in writing and delivered to the addresses set forth below, or to such other address as the receiving party may specify by notice.

Assignment; Amendment; Costs

Assignment: Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other, except that the Lender may assign or transfer all or any part of its rights to any affiliate or third party without consent. Amendment: Any amendment to this Agreement must be in writing and signed by both parties. Costs: The Borrower agrees to pay all reasonable costs and expenses (including legal fees) incurred by the Lender in connection with the negotiation, documentation and enforcement of this Agreement.

Governing Law; Jurisdiction

This Agreement shall be governed by and construed in accordance with the laws of the governing jurisdiction.

Miscellaneous

Severability: If any provision of this Agreement is invalid or unenforceable, the remaining provisions shall remain in full force and effect. Counterparts: This Agreement may be executed in counterparts, each of which shall be an original and all of which together shall constitute one and the same instrument.

Acknowledgements

Each party acknowledges that it has read this Agreement, that it understands its terms, and that it has had the opportunity to obtain independent legal advice prior to executing this Agreement.

LENDER

Print Name:

By:

Date:

BORROWER

Print Name:

By:

Date:

Enter text

What the Financial Facility Contract Is

A Financial Facility Contract is a legally binding agreement that establishes terms for a credit facility, loan, or lines of financing between a borrower and a lender. It sets borrowing limits, interest rates, repayment schedules, covenants, default remedies, and collateral descriptions. The contract defines parties’ rights and obligations, conditions precedent, representations and warranties, events of default, and procedures for notice and enforcement. Financial institutions, corporate borrowers, and their counsel use this contract to document credit arrangements and to reduce uncertainty about payment, security interests, and remedies in the event of nonpayment or breach.

Why a Clear Facility Contract Matters

This contract centralizes financial terms, protects lender and borrower rights, clarifies repayment and collateral obligations, and reduces litigation risk by documenting covenants and default procedures. It enables consistent credit administration and supports regulatory and audit requirements in regulated financial environments.

Why a Clear Facility Contract Matters

Who Uses the Financial Facility Contract

Lenders, corporate borrowers, and legal teams commonly use this contract to formalize credit relationships and document collateral, covenants, and repayment terms.

  • Banks and credit unions managing syndicated and bilateral lending facilities.
  • Corporate finance departments negotiating working capital lines and term loan agreements.
  • Outside counsel and credit analysts reviewing covenants, security, and enforcement provisions.

Smaller businesses and specialty lenders also use tailored facility contracts for equipment financing, receivables lines, and interim bridge loans.

Primary Roles Involved

Senior Credit Officer

Responsible for underwriting, covenant drafting, and monitoring compliance. Reviews borrower financials, negotiates pricing and security, and authorizes facility amendments. Ensures documentation aligns with internal policy and regulators; coordinates with legal counsel on enforceability and collateral perfection steps.

Borrower Representative

Signs on behalf of the borrowing entity, provides financial statements and corporate authorizations, and ensures conditions precedent are satisfied. Works with lenders to negotiate covenants and draw schedules, and manages communications during default or restructuring events.

Core Elements of a Professional Financial Facility Contract

A professional facility contract organizes commercial and legal terms, assigns security interests, and provides clear procedures for draws, repayments, covenants, and default resolution.

Parties

List full legal names for lender, borrower, and guarantors, including entity type and jurisdiction. Add contact details and a statement confirming authority to execute the agreement.

Facility Terms

Specify facility amount or maximum commitments, interest rate formulas, fee structure, availability period, maturity date, permitted uses of proceeds, borrowing sublimits, repurchase provisions, and conditions to borrow.

Repayment & Covenants

Define repayment schedules, mandatory prepayments, financial covenants, reporting requirements, testing periods, waiver mechanics, measurement methodology, and consequences of covenant breaches including cure periods and remedies.

Security & Priority

Describe collateral types, perfection steps, priority arrangements, intercreditor terms, UCC filing requirements, and cross-default triggers to protect lender recovery rights, including mortgages, liens, pledges, and security agreements.

Events of Default

List events that trigger default (payment failure, breach of covenants, insolvency, cross-default), notice periods, acceleration rights, and remedial options available to the lender, including foreclosure and debt restructuring.

Administration

Explain draw request procedures, conditions precedent, representations and warranties, notice mechanics, amendment process, and governing law. Specify lender agent roles and fee invoicing.

Essential Data Fields to Include

Borrower Legal Name: Enter the full registered legal name exactly as filed.
TIN / EIN: Tax ID for withholding and reporting.
Facility Amount: Maximum commitment or loan cap.
Effective Date: Enter effective date in MM/DD/YYYY format.
Security Description: Collateral description and location.
Authorized Signers: Names, titles, and signature authority.

Step-by-Step: Completing the Contract

Follow a structured review, confirm parties and terms, complete fillable fields, obtain signatures, and file executed copies with relevant stakeholders.

  • 01
    Gather Documents: Collect financials, organizational documents, and collateral schedules.
  • 02
    Complete Fields: Enter legal names, amounts, dates, and governing law.
  • 03
    Review Covenants: Confirm financial tests, reporting cadence, and cure periods.
  • 04
    Execute & Archive: Obtain required signatures, notarize if needed, then retain copies.

Configure Online Completion Workflow

Set up an online template with conditional fields, signer order, authentication, and automated distribution to lenders and borrowers.

Field Configuration
Signer Order Sequential signing; lender before borrower; agent optional.
Authentication Method Email link by default; SMS code for extra verification.
Conditional Fields Show collateral schedule only if secured facility selected.
Notifications Auto-send executed PDF to all parties and archive.

Where to File, Send, and Store Executed Copies

Provide executed copies to lender credit files, borrower records, counsel, and file UCC-1 where collateral perfection requires public filing.

  • Lender File: PDF stored in loan origination system and credit folder.
  • Borrower Copy: Signed copy returned to borrower and corporate records.
  • UCC Filing: File UCC-1 with state filing office for collateral perfection.
  • Regulatory Records: Retain copies for audit and regulatory reporting purposes.

Digital Signing and Distribution Options

Set platform requirements for secure e-signature, authentication level, audit trails, and integrations with loan systems and document repositories.

  • Formats Supported: PDF, DOCX, and fillable forms.
  • Authentication: Email, SMS OTP, and optional KBA.
  • Integrations: Salesforce, NetSuite, Google Workspace supported.

Key Dates and Deadlines to Monitor

Track commitment periods, maturity, reporting dates, payment schedules, and UCC filing deadlines to avoid default or loss of priority.

Agreement Effective Date and Commencement:

Sets when covenants and obligations begin.

Facility Availability Period End Date:

Last day to draw under the facility.

Maturity Date and Repayment Deadline:

Final payment due date; acceleration may apply on default.

Periodic Financial Reporting Covenant Deadlines:

Quarterly or annual statements required on specified dates.

UCC Filing & Renewal Dates:

File UCC-1 promptly to perfect; renew before lapse.

Processing Milestones from Negotiation to Funding

Sequence milestones from term sheet acceptance through funding, ensuring required conditions precedent and approvals are completed on schedule.

01

Term Sheet Approval

Finalize commercial terms and internal approvals before drafting the contract.

02

Drafting & Review

Legal drafts circulated, negotiated, and finalized with redlines resolved.

03

Execution & Authentication

Signatures obtained, notarization or witness steps completed as required.

04

Funding & Filing

Funds disbursed after conditions met and perfection filings recorded.

Common Preparation Pitfalls to Avoid

  • Failing to specify collateral priority between lenders or forgetting intercreditor terms leads to disputes and can delay recovery or reduce lender recovery amounts in insolvency.
  • Using vague repayment language such as 'reasonable efforts' or undefined grace periods creates interpretation risk and may nullify acceleration clauses in enforcement.
  • Incomplete authorization (missing board resolutions or corporate certificates) can make signatures unenforceable and block funding at closing.
  • Incorrect or expired UCC filings, or filing in the wrong jurisdiction, can forfeit perfection and subordinate the lender to competing creditors.

Consequences of an Incorrect or Incomplete Contract

Enforceability Risk: Ambiguous terms may be unenforceable.
UCC Lapse: Improper perfection weakens security.
Tax Consequences: Incorrect TIN triggers backup withholding.
Delay Costs: Missing conditions delay funding.
Regulatory Fines: Noncompliance risks regulator penalties.
Litigation Exposure: Vague defaults increase dispute likelihood.

Real-World Examples

These real examples show how facility contracts are used for term loans, revolving credit, and project financing across organizations.

Martin Properties — Tim Martin

Martin Properties shifted lease and facility signatures online to close deals without in-person meetings or paper-based delays.

  • signNow supported mobile and offline signing.
  • By using a structured contract template with clear covenants and automated routing, the company expedited credit approvals, reduced closing timelines, and maintained compliance with audit trails and secure storage for lender and borrower records.

BIS — Dan Rotelli

BIS implemented facility documentation automation to manage syndicated loan workflows and maintain SOC 2–aligned audit trails across counterparties.

  • Improved internal control and enforceability.
  • Standardized contracts reduced negotiation cycles, ensured consistent collateral descriptions, and simplified perfection via coordinated UCC filings, enabling faster funding decisions and stronger positions in insolvency scenarios.

eSignature Vendor Comparison for Facility Contracts

Compare eSignature vendor costs and key features relevant to executing Financial Facility Contracts securely and at scale.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Verify vendor Verify vendor Verify vendor

Frequently Asked Questions

Answers to common questions about execution, enforceability, eSign use, notarization, and retention for Financial Facility Contracts.


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