Do I need to notarize this form?

Not usually. FATCA and CRS certifications are typically self-certified. Certain institutions or associated legal acknowledgements may require notarization or an affidavit; check the requester’s instructions and state-specific notary rules.

How often must I update my certification?

Update whenever your tax residency, TIN, or beneficial ownership changes. Institutions commonly require prompt updates and may request re-certification during periodic reviews to avoid reporting or withholding issues.

What if I do not have a TIN?

If you lack a TIN, state that on the form and provide an explanation. Absence of a valid TIN can trigger backup withholding (24%) or follow-up verification; institutions may require additional documentation.

Can I sign electronically?

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted. Verify the institution accepts e-signatures and whether stronger authentication or notarization is required.

Who will receive my form data?

The financial institution collecting the form will retain the information and include it in regulatory reports to tax authorities as required under FATCA or CRS; institutions control disclosure and reporting.

How long should I keep a copy?

Retain a copy for at least the applicable retention period for your records; for tax-related records the IRS minimum is 3 years (IRC §6501(a)), and healthcare records may require 6 years under HIPAA (45 CFR §164.530(j)).

Electronic Signature
Templates
Finance
Financial FATCA & CRS Form

Financial FATCA & CRS Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL FATCA & CRS FORM

Account and Account Holder Details

Account Holder Name:

Account Number: Account Type:

Branch/Office: Account Opening Date:

Mailing Address Contact Information

Entity Type (Select one or more as applicable)

Individual Sole Proprietor Partnership Corporation

Trust Government Entity Financial Institution Other If Other, describe:

Tax Residency and Tax Identification Numbers (TIN)

Provide all countries in which the account holder is a tax resident and the corresponding TIN(s). If no TIN is issued, provide reason for absence.

Tax Residence 1 If no TIN, state reason Tax Residence 2 Tax Residence 3

FATCA Classification

Select the FATCA classification that best describes the account holder. Select all that apply and provide supporting details where requested.

U.S. citizen or U.S. person for tax purposes Non-U.S. person

Financial Institution – Participating FFI GIIN:

Financial Institution – Non-Participating FFI Deemed-Compliant FFI

Excepted NFFE Active NFFE Passive NFFE

If Passive NFFE, provide details of controlling persons below

Controlling Person 1

Full Name Date of Birth Nationality Tax Residence and TIN Nature of control

Controlling Person 2

Full Name Date of Birth Nationality Tax Residence and TIN Nature of control

CRS Classification and Reporting Consent

For Common Reporting Standard (CRS) purposes, indicate whether the account holder is a tax resident of any country other than the country of residence indicated on this form. Information provided below will be used for automatic exchange of financial account information with tax authorities as required by law.

CRS - Tax Residence Country A CRS - Tax Residence Country B

I confirm that the account holder is a reportable person under CRS in at least one jurisdiction listed above.

Certification and Consent

By signing this form I certify, under penalties of perjury, that the information provided on this form is true, correct and complete. I understand that the Financial Institution may be required to report information contained in this form and information regarding the account to tax authorities in jurisdictions required by law, and that such authorities may exchange that information with tax authorities of other jurisdictions.

I authorize the Financial Institution to collect any documentation necessary to substantiate the foregoing declarations and to disclose information to local or foreign tax authorities as required by law. I further agree to notify the Financial Institution within 30 days of any change in circumstances that causes the information in this form to be incorrect or incomplete and to provide an updated form and supporting documentation.

I acknowledge that failure to provide complete and accurate information may result in withholding, account restrictions, closure, or other actions as required by law. I certify that I am authorized to sign on behalf of the account holder if signing in a representative capacity and that I have provided the name and capacity below.

Additional Remarks / Explanations

Signature of Account Holder or Authorized Representative

Print Name:

Capacity / Title (if signing for entity):

Signature:

Date:

What the Financial FATCA & CRS Form Is

The Financial FATCA & CRS Form is a tax-residency and withholding declaration used by financial institutions to collect required information about account holders and beneficial owners. It combines questions needed to satisfy U.S. Foreign Account Tax Compliance Act (FATCA) reporting and the OECD Common Reporting Standard (CRS) due diligence. Institutions use the form to document country(ies) of tax residence, taxpayer identification numbers, entity classification, and beneficial ownership so they can determine withholding obligations, exchange information with tax authorities, and meet regulatory due-diligence requirements.

Why this form matters for tax compliance

Completing the Financial FATCA & CRS Form lets institutions classify accounts for withholding and reporting and documents a customer’s tax residency and TIN. Accurate submissions reduce the risk of withholding, help meet international information-exchange obligations, and support institutional compliance programs.

Who completes and relies on this form

Account holders and institutions both interact with the form: customers supply data and firms verify and report it.

Financial institutions and custodians that onboard or maintain reportable accounts, performing due diligence and reporting.
Individual and entity account holders asked to certify tax residency, provide TINs, and state beneficial ownership.
Compliance, onboarding, and relationship managers who validate documentation, resolve discrepancies, and prepare regulatory reports.

Accurate completion protects account access and helps institutions fulfill FATCA/CRS reporting obligations without unnecessary withholding or delays.

Typical signers and stakeholders

Individual Account Holder

A retail customer or beneficial owner who provides name, tax residency, and TIN information. They must certify accuracy under penalty of law and update the institution when circumstances change to avoid backup withholding or reporting errors.

Compliance Officer

An institutional compliance or onboarding professional who verifies submitted information, requests supporting documents when needed, and determines whether the account is reportable under FATCA or CRS for regulatory filings.

Key data elements required on the form

Full Legal Name: Exact name on ID

Taxpayer ID (TIN): TIN or foreign equivalent

Tax Residency: Country(ies) of residence

CRS Self-Cert: Resident status selections

FATCA Classification: Entity or individual status

Beneficial Owner: Ownership declarations

Penalties and risks of incorrect filings

Information Return Penalties: 1099 penalties $60–$330 per form

Intentional Disregard: $660+ per form, no cap

FATCA Withholding: Potential 30% withholding

Backup Withholding: 24% withholding rate

Regulatory Fines: Varies by jurisdiction

Account Restrictions: Delays or closure risk

Common mistakes to avoid

Entering an incorrect or missing TIN, which can trigger backup withholding and delay account servicing while the payer seeks correct information.
Selecting the wrong country of tax residence or failing to list multiple residencies, creating mismatches in reporting to tax authorities.
Using inconsistent legal names across documents (bank records, passport, tax forms), resulting in rejected certifications and extra verification steps.
Submitting unsigned or improperly dated forms, or initialing instead of signing where the form requires a full signature, leading to invalid certifications.

Essential components of a professional FATCA & CRS form

A clear, compliant form groups identity, tax-residency, classification, and signature elements so institutions can reliably determine reporting and withholding obligations.

Form Header

Identifies the institution, form purpose, and provides instructions and definitions so the signer understands FATCA and CRS terms and the legal consequences of certification.

Tax Residency Section

Collects single or multiple country residencies, asks about residence status for tax purposes, and captures any dual-residency details needed for accurate reporting.

TIN Collection

Requests U.S. TINs or foreign equivalents, explains acceptable formats, and notes consequences for missing or invalid TINs, such as backup withholding or reporting flags.

FATCA Classification

Asks whether the account holder is a U.S. person, non-U.S. person, or an entity type that qualifies for specific FATCA statuses (FFI, NFFE, exempt status).

CRS Self-Certification

Includes checkboxes and explanatory text for CRS-resident status, controlling persons, and passive or active NFE determinations where applicable under local rules.

Signature & Date

Provides a clear signature block with date, capacity (individual, authorized officer), and a declaration attesting to the truthfulness of the information provided.

Step-by-step: completing the form

Follow a consistent sequence to reduce errors: gather documents, complete sections, verify, sign, and submit to the requesting institution.

01

Gather Documents: Collect passport, tax notices, and proof of address.
02

Complete Sections: Enter legal name, residency, and TINs accurately.
03

Verify Accuracy: Cross-check names and numbers against IDs.
04

Sign and Submit: Sign in capacity and date before returning.

Where to send and how the form is processed

Institutions typically accept the form via secure upload, physical delivery, or integrated e-sign workflows and then validate and retain it for reporting.

Secure Upload: Upload to the institution’s secure portal.
Return to Bank: Deliver physical copies per instructions.
Verification: Institution verifies identity and TINs.
Reporting: Data included in periodic regulatory reports.

Configuring an online FATCA & CRS workflow

When automating, set authentication strength, conditional fields, and retention to match compliance and operational needs.

Field	Configuration
Authentication	Email plus SMS code or higher
Conditional Fields	Show FATCA questions for U.S. indicia only
Template Naming	Include institution and form version
Retention Setting	Archive per regulatory retention policy

How to distribute and integrate electronically

Choose delivery channels that balance signer convenience with authentication and auditability requirements.

Email Delivery: Secure link sent to signer
Secure Link: Direct access with code
API Integration: Integrate with core systems

Integrations with enterprise systems (Salesforce, NetSuite, Microsoft 365, Google Workspace) and secure storage solutions help centralize records and preserve an audit trail while enabling automated reporting workflows.

Timing: when the form is required and updated

Timely submission and updates reduce withholding risk; institutions set submission triggers and periodic review cycles.

Onboarding Requirement:

Provide at account opening

Change in Circumstances:

Update promptly upon residency changes

Periodic Review:

Annual or risk-based re-certification

Reporting Cycle:

Institutions include data in scheduled reports

Record Retention:

Keep copies per retention policy

Key milestones from collection to reporting

A typical timeline moves from collection through verification to reporting; institutions map milestones to compliance deadlines.

01

Account Onboarding

Form collected and stored during account setup.

02

Verification

TINs and documents validated by compliance team.

03

Data Consolidation

Reportable accounts aggregated for submission.

04

Regulatory Filing

Institution files reports with tax authorities.

How FATCA and CRS forms differ

FATCA and CRS share objectives but differ in scope, triggers, and reporting authorities; use the correct classification for each regime.

Criteria	FATCA Form	CRS Form
Jurisdiction Scope	u.s.-centric	multilateral global
Primary Purpose	u.s. tax compliance	information exchange
Withholding Risk	30% possible	varies by jurisdiction
Reporting Authority	irs / treasury	local tax authority

eSignature vendor comparison for FATCA & CRS workflows

Basic pricing and feature availability across common eSignature providers; signNow is listed first per comparison guidance.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about the Financial FATCA & CRS Form

Answers to common questions about completion, signature, verification, and updates for the FATCA & CRS Form.

Need help? Contact support

Do I need to notarize this form?
Not usually. FATCA and CRS certifications are typically self-certified. Certain institutions or associated legal acknowledgements may require notarization or an affidavit; check the requester’s instructions and state-specific notary rules.
How often must I update my certification?
Update whenever your tax residency, TIN, or beneficial ownership changes. Institutions commonly require prompt updates and may request re-certification during periodic reviews to avoid reporting or withholding issues.
What if I do not have a TIN?
If you lack a TIN, state that on the form and provide an explanation. Absence of a valid TIN can trigger backup withholding (24%) or follow-up verification; institutions may require additional documentation.
Can I sign electronically?
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted. Verify the institution accepts e-signatures and whether stronger authentication or notarization is required.
Who will receive my form data?
The financial institution collecting the form will retain the information and include it in regulatory reports to tax authorities as required under FATCA or CRS; institutions control disclosure and reporting.
How long should I keep a copy?
Retain a copy for at least the applicable retention period for your records; for tax-related records the IRS minimum is 3 years (IRC §6501(a)), and healthcare records may require 6 years under HIPAA (45 CFR §164.530(j)).

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now