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Financial FMV Request Form

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Financial FMV Request Form

Requestor Information

Entity / Contact Details

Phone:

Email:

Valuation Request Summary

Purpose of valuation:

Valuation effective date:

Subject(s) of Valuation

Provide each asset, business interest, or transaction to be valued. Complete the itemized section below. Add separate sheet if necessary.

Description Quantity / Units Unit Rate Amount
Subtotal
Tax (if applicable)
Shipping / Other
Total Estimated Value / Fee Basis

Transaction Details

Transaction date (if applicable):

Consideration / Price stated:

Supporting Documents Checklist

Please indicate which documents are attached or will be provided to support the valuation.

Scope, Assumptions & Limitations

The valuation engagement will be conducted in accordance with generally accepted valuation practices and will reflect the assumptions stated below. The valuation deliverable will be prepared for the stated intended use only and may not be relied upon by third parties unless expressly agreed in writing.

Fees, Payment Terms & Scheduling

Fees for valuation services will be determined based on scope, complexity, and requested turnaround. Unless otherwise agreed in writing, invoices are due within 30 days of invoice date. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum permitted by law. The requester acknowledges responsibility for reimbursing reasonable out-of-pocket costs.

Authorization & Certification

By signing below, the Requestor certifies that the information provided in this request is true, complete, and accurate to the best of the Requestor's knowledge. The Requestor authorizes the valuation provider to obtain and verify any information necessary to perform the valuation, including but not limited to financial records, contracts, and third-party confirmations. The Requestor agrees to pay applicable fees and costs and acknowledges that the valuation report is prepared solely for the stated purpose and intended users.

Limitation of liability: Except as otherwise required by applicable law, the valuation provider's liability for any claim arising out of or related to the services performed shall be limited to an amount not to exceed the fees paid for the specific engagement. The valuation provider shall not be liable for consequential, incidental, or punitive damages. The Requestor acknowledges that the valuation provider does not provide legal or tax advice and recommends consultation with legal or tax counsel where appropriate.

Additional Instructions / Comments

Requestor Name:

Signature:

Date:

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Overview: Financial FMV Request Form

A Financial FMV Request Form collects the facts and supporting documentation needed to establish a fair market value (FMV) for an asset, liability, or interest. Typical uses include tax reporting, donation valuation, corporate accounting adjustments, and transaction due diligence. The form organizes identifying information, asset descriptions, valuation date, assumptions, comparable data, and attachments so a qualified reviewer or appraiser can produce a formal FMV determination.

Why a Standardized FMV Request Matters

Standardizing FMV requests reduces ambiguity, accelerates reviewer turnaround, and creates an auditable record for tax and compliance purposes while helping ensure consistent valuation assumptions across transactions.

Why a Standardized FMV Request Matters

Who Typically Prepares and Receives FMV Requests

Organizations rely on FMV Request Forms to document valuation facts and streamline internal or third-party appraisal workflows.

  • Finance teams and controllers preparing values for internal accounting and external reporting, ensuring accurate ledger entries and disclosures.
  • Tax and compliance officers gathering evidence for IRS reporting, charitable contribution substantiation, and backup withholding determinations.
  • External appraisers or valuation specialists receiving structured data to produce defensible FMV opinions with supporting comparables.

Clear role separation — requester, preparer, reviewer — reduces rework and strengthens audit readiness.

Essential Sections of a Professional FMV Request Form

A complete form collects identification, transaction context, valuation inputs, supporting attachments, chain‑of‑custody information, and signature blocks to support a defensible FMV conclusion.

Request Header

Request date, valuation date, requester name, department, and contact details to establish timing and point of contact for follow-up or clarification.

Subject Details

Describe the asset or interest clearly: serial numbers, model, quantity, ownership percentage, contractual rights, or other identifying attributes that affect value.

Valuation Purpose

State whether the FMV supports tax reporting, donation, impairment testing, transaction pricing, or litigation — this drives methodologies and documentation requirements.

Assumptions & Constraints

Capture condition, market restrictions, intended use, and any limiting assumptions that materially affect comparables or income-based approaches.

Supporting Evidence

Attach invoices, contracts, recent appraisals, broker quotes, financial statements, photos, and market comparables used to substantiate the suggested value.

Certification

Signature block for preparer and reviewer, date, and printed name plus space for notarization or independent appraiser certification when required.

Step-by-Step: Completing a Financial FMV Request

Follow these steps to assemble and submit a complete FMV request that supports timely review and reduces follow-up.

  • 01
    Gather documents: Collect invoices, contracts, photos, and market data.
  • 02
    Complete form: Enter requester, valuation date, and asset details.
  • 03
    Attach evidence: Upload all supporting files with clear filenames.
  • 04
    Submit for review: Route to appraiser or reviewer with required approvals.

Configuring an Online FMV Request Workflow

Set up automation to reduce manual steps and enforce required fields before submission.

Field Configuration
Required Fields Enable validation for valuation date and asset details.
Conditional Logic Show appraisal certification when purpose = legal or donation.
Authentication Require email or SMS signer verification as needed.
Storage Save PDFs to secure cloud repository automatically.

Typical Electronic Submission Flow

The digital FMV process mirrors traditional workflows but improves traceability and turnaround through automation and audit logs.

  • Initiate: Requester completes form and uploads attachments.
  • Authenticate: Signer verifies identity via chosen method.
  • Review: Appraiser examines evidence and prepares opinion.
  • Record: Signed FMV report and audit trail are archived securely.

Technical Options for eSubmission and Signing

Choose a platform that supports required authentication, secure storage, and an audit trail for each FMV submission.

  • Authentication: Email, SMS code, or advanced methods
  • Integrations: Salesforce, NetSuite, Google Workspace
  • File Support: PDF, DOCX, and image formats

Ensure the platform you select supports your compliance needs and preserves an immutable audit trail for each signed record.

eSignature Platform Pricing Snapshot for FMV Workflows

Vendor pricing and feature availability vary; signNow is listed first to show a range of common options for FMV form eSubmission and signature workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Security and Compliance Elements to Include

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES-256 encryption
Certifications: SOC 2 Type II
Healthcare: HIPAA — BAA required
Regulatory: 21 CFR Part 11 available
Legal Acts: ESIGN and UETA compliance

Consequences of Incomplete or Incorrect FMV Requests

Tax Penalties: $60–$330+ per incorrect 1099
Intentional Disregard: $660+ per form, no cap
Backup Withholding: 24% withholding risk
Audit Exposure: Increased IRS scrutiny
Valuation Risk: Restatement or adjustment exposure
Legal Costs: Attorney and expert fees

Common Pitfalls When Preparing FMV Requests

  • Incomplete asset descriptions or missing serial numbers delay review and can produce materially different valuation conclusions when comparables do not match.
  • Failing to state the valuation purpose leads to inappropriate methodologies; tax and legal uses may require certified appraisals.
  • Uploading low-quality or unlabeled attachments forces reviewers to request resubmissions and increases total processing time.
  • Using informal instructions or inconsistent dates creates ambiguity around the valuation date and can invalidate reliance by third parties.

Representative Use Cases for a Financial FMV Request

Real-world scenarios show how structured FMV requests speed review and provide audit-ready documentation.

Real Estate Lease Adjustment

A property manager requested an FMV for a lease buyout to support accounting adjustments and local tax filings.

  • Appraiser reviewed comparables and lease terms.
  • The structured form and attachments reduced follow-up questions and produced a signed FMV opinion that supported the company’s financial statement disclosures and tax position.

Corporate Asset Donation

A corporate donor needed FMV for donated equipment to substantiate a charitable contribution.

  • Valuation purpose required IRS substantiation.
  • Providing invoices, maintenance records, and market comparables via the form enabled a certified appraisal and strengthened the donor’s tax deduction documentation.

Who Can Legally Sign an FMV Request

Chief Financial Officer

CFO or delegated finance officer: signs to attest that the information provided is accurate to the best of their knowledge and authorizes the FMV review within corporate authority; required for internal control and audit trails.

Independent Appraiser

Licensed appraiser or valuation specialist: signs the final FMV opinion to certify methodology, assumptions, and conclusions; required when external certification is necessary for tax or legal reliance.

Timing Considerations and Related Reporting Deadlines

FMV requests are time-sensitive when tied to tax reporting, donation substantiation, or transaction closings; align requests with external deadlines.

W-9 Requests:

Provide upon payer request; no fixed federal deadline.

1099-NEC:

Recipient and IRS copies due by January 31 for reportable nonemployee compensation.

Income Tax Return:

Individual returns generally due April 15 unless extended.

FBAR Filing:

April 15 with automatic extension to October 15 for foreign account reporting.

Transaction Closings:

Request FMV well before closing to allow appraisal and approvals.

Notarization and Witnessing: Authentication Steps

When notarization or witnesses are required, follow a clear sequence to preserve the legal validity of the signed FMV records.

01

Confirm Requirement

Determine if the document needs notary or witnesses under state law.

02

Select Notary Method

Choose in-person or remote online notarization if permitted.

03

Identity Proofing

Signer presents government ID or completes KBA per notary method.

04

Audio-Visual Recording

For RON, retain session recording per state rules.

05

Witness Presence

Arrange qualified witnesses when state law requires them.

06

Notarial Certificate

Notary completes and signs the certificate block accurately.

07

Attach Evidence

Include notarization and witness statements with the FMV package.

08

Archive

Store notarized documents and logs with retention policies.

Frequently Asked Questions

Answers to common questions on legal validity, signature methods, and document handling for FMV requests.


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