Data Types
List items collected (full legal name, SSN/TIN, DOB, bank account, routing numbers) and any optional fields.
The disclosure creates transparency about identity checks and data handling, documents consent for electronic processing, and helps satisfy ESIGN and UETA requirements for consumer-facing records. It also reduces transaction risk by specifying required identifiers and authentication steps.
Organizations and professionals who collect financial identity data must provide a clear disclosure before verification.
The disclosure is relevant whenever financial identifiers are gathered or verified electronically, especially for consumer-facing workflows.
List items collected (full legal name, SSN/TIN, DOB, bank account, routing numbers) and any optional fields.
Explain why each identifier is needed (tax reporting, payments, identity proofing, anti-fraud checks).
Plain-language statement that the recipient consents to electronic verification and recordkeeping under ESIGN.
Describe required verifier actions (upload ID, knowledge-based questions, SMS code) and acceptable documents.
Summarize how long records will be kept and how to request a paper copy or withdraw consent.
Signature and date fields plus signer name printed exactly as on ID to ensure attribution.
| Field | Configuration |
|---|---|
| Name Field | Required; exact-match validation when possible |
| TIN/SSN Field | Masked input; format validation |
| ID Upload | Accept JPG/PDF; require government ID front/back |
| Authentication | Email + SMS code or KBA depending on risk |
Digital workflows require secure storage, audit trails, and flexible signer authentication options.
Choose a platform that provides retention controls, audit trails, and compliance options appropriate to your industry.
Give consumer the disclosure before collecting electronic consent.
No set deadline — provide upon payer request to avoid backup withholding.
Recipient and IRS due Jan 31 for contractor payments.
Tax returns due April 15 (Oct 15 with extension).
Retain supporting records per applicable retention schedule.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |