Is an electronic TOB legally enforceable?

Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws, electronic signatures are legally valid when intent, consent, attribution, and retention requirements are satisfied.

When is notarization required?

Notarization is rarely required for a business-to-client TOB itself but may be required if the agreement transfers title or creates certain security interests; check state notary law for specific instruments.

What if a signer disputes an e-signature?

Preserve the audit trail (timestamps, IP, authentication method) and any identity verification evidence; these records support attribution and reduce successful repudiation claims.

Can I use RON to notarize the TOB?

If notarization is needed and your state permits Remote Online Notarization, you may use RON provided identity-proofing, audio-video recording retention, and notary journal rules are followed.

How long should I keep signed TOBs?

Retain for the term plus at least 3 years; financial and tax items may require longer retention per IRS and industry standards (see IRC §6501(a)).

What authentication level is recommended?

Use email+SMS or stronger methods for financial agreements; add knowledge-based or government-ID verification for higher-risk or high-value engagements.

Electronic Signature
Templates
Finance
Financial MoneyPlan TOB

Financial MoneyPlan TOB

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL MONEYPLAN TERMS OF BUSINESS

Effective Date: Advisor Name: Client Name:

PARTIES & CONTACT INFORMATION

Advisor / Firm Client

ENGAGEMENT & SCOPE OF SERVICES

The Advisor is engaged to provide financial planning and advisory services as described below. The Advisor will perform such services with reasonable skill, care and in accordance with applicable professional standards. The scope of engagement is limited to the services expressly set out in the Scope of Services section below and any written schedules appended to this agreement.

Scope of Services

FEES, EXPENSES AND PAYMENT

The Client shall pay the Advisor fees in accordance with the fee schedule below. Fees are earned as services are performed. The Client is responsible for approved out-of-pocket expenses in addition to fees. All sums are payable in the currency specified in the invoice.

Description	Frequency	Amount



Subtotal
Tax / VAT
Total

Payment Terms

Invoices are payable within days of invoice unless otherwise agreed in writing. Late payments shall incur interest at and any collection costs incurred.

Accepted payment methods:

Bank Transfer Check Credit Card

EXPENSES AND THIRD-PARTY PAYMENTS

The Client agrees to reimburse reasonable third-party costs and expenses incurred by the Advisor in performing the services, provided such costs are pre-approved where material. Reimbursable expenses include, but are not limited to, filing fees, research charges and travel expenses.

CONFLICTS OF INTEREST & DISCLOSURES

The Advisor will avoid conflicts of interest and will disclose any material interests, commissions, or third-party relationships that may reasonably be expected to influence the services. Where a conflict cannot be avoided, the Advisor will obtain the Client's informed consent before proceeding.

Conflict disclosures (if any)

CONFIDENTIALITY

Each party shall keep confidential all information obtained from the other party that is designated confidential or that ought reasonably to be considered confidential. This obligation survives termination of this agreement for a period of three years, except as required by law.

LIABILITY, INDEMNITY AND LIMITATION

The Advisor shall perform services with reasonable skill and care. Except in the case of willful misconduct or gross negligence, the Advisor's aggregate liability to the Client arising from the engagement shall not exceed the total fees paid by the Client under this agreement in the six months preceding the event giving rise to the claim. The Client shall indemnify and hold the Advisor harmless from claims arising from the Client's inaccurate or incomplete information.

DATA PROTECTION

The parties will comply with applicable data protection and privacy laws in the collection, use, retention and transfer of personal data. Personal data provided by the Client may be processed by the Advisor for the purposes of providing the services described herein.

TERMINATION

Either party may terminate this agreement on written notice if the other party materially breaches any obligation and fails to remedy the breach within days of receipt of written notice. On termination the Client shall pay for all services performed and expenses incurred up to the effective date of termination.

GOVERNING LAW & DISPUTE RESOLUTION

This agreement is governed by the laws of the jurisdiction specified below. The parties will attempt to resolve disputes through good-faith negotiation, followed by mediation if necessary, before commencing legal proceedings.

Governing jurisdiction

NOTICES

Any notice required or permitted under this agreement shall be in writing and delivered to the addresses set out below or to such other address as either party may designate in writing.

Advisor notice address Client notice address

VARIATION AND ENTIRE AGREEMENT

This document, together with any schedules or attachments signed by the parties, constitutes the entire agreement between the parties in relation to its subject matter. Any amendment must be in writing and signed by both parties.

Additional provisions / notes Agreement Acknowledgement

By signing below the parties confirm they have the authority to enter into this agreement and that they understand and accept the terms set out in this Terms of Business document.

Advisor Name:

By:

Date:

Client Name:

By:

Date:

What the Financial MoneyPlan TOB Is

The Financial MoneyPlan TOB is a formal terms-of-business document that sets fees, services, deliverables, and responsibilities between a financial services provider and a client. It typically covers scope of advice, payment schedule, termination rights, data handling, confidentiality, and dispute resolution. When executed, the TOB creates binding contractual obligations; electronic execution is generally permitted under U.S. law if intent, consent, attribution, and retention requirements are met (see ESIGN/UETA standards).

Why a Clear TOB Matters for Financial Agreements

A well-drafted Financial MoneyPlan TOB reduces ambiguity about fees, timelines, deliverables and data use, lowers the risk of disputes, and documents client consent to payment and recordkeeping procedures. It also creates an auditable record when signed electronically under ESIGN and UETA frameworks.

Who Typically Completes the Financial MoneyPlan TOB

The Financial MoneyPlan TOB is completed by professionals and organizations that provide ongoing financial advice, planning, or managed services.

Independent financial advisors and planners managing client wealth and reporting fee schedules.
Small business owners or in-house finance teams using standardized terms for multiple clients.
Lenders, brokers, or payroll providers formalizing payment terms and responsibilities.

Parties completing the TOB should ensure authorized signers, accurate client identifiers, and retention procedures are specified before execution.

Typical Signatories and Their Roles

Financial Planner, CFP

A certified planner acts for the firm, accepts engagement terms, and confirms services and compensation. The planner must be authorized to bind the firm and confirm client-facing disclosures.

Client, Individual

An authorized client signer confirms identity, consents to fees and data handling, and accepts the agreement terms; names must match government ID to avoid later authentication issues.

Essential Information to Include

Party Names: Full legal names

Contact Details: Street, city, state, ZIP

Effective Date: MM/DD/YYYY format

Fee Schedule: Amounts and frequency

Scope of Services: Concise service list

Signature Blocks: Signer name, title, date

Key Risks and Potential Consequences

Enforceability Risk: Vague terms may make contract unenforceable

Payment Disputes: Missing fee detail can trigger chargebacks

Data Compliance: Improper PHI handling can breach HIPAA

Authentication Failure: Mismatched signer identity weakens evidence

Late Filings: Missed deadlines may cause financial loss

Notary Errors: Incorrect witnessing can void signatures

Common Preparation Pitfalls to Avoid

Using informal or shorthand client names that do not match government ID, causing identity or payment processing delays.
Leaving payment timing or billing schedule ambiguous, which increases the likelihood of client disputes and collection issues.
Failing to state governing law or dispute-resolution method, complicating enforcement across jurisdictions.
Omitting data-retention or privacy obligations when personal or financial information will be collected or stored.

Step-by-Step: Completing the Financial MoneyPlan TOB

Follow these sequential steps to populate, review, and finalize the Financial MoneyPlan TOB so it is complete, auditable, and ready for execution.

01

Prepare Parties: Enter full legal names and addresses for all parties.
02

Define Scope: Describe services, deliverables, and limits clearly.
03

Specify Fees: List amounts, billing cadence, and invoicing rules.
04

Review & Sign: Confirm identity, add signatures and execution dates.

Where to Send or File the Completed TOB

After execution, route the signed Financial MoneyPlan TOB to internal and external stakeholders and to any systems used for compliance and recordkeeping.

Client Copy: Provide the client an executed PDF or electronic copy.
Internal Records: Store the agreement in the firm's document repository.
Billing System: Upload terms to invoicing or payments platform.
Legal/Compliance: Send to compliance or counsel for retention and audit.

Digital Workflow Settings for Online Completion

Configure these core workflow settings when you complete the TOB online to ensure secure signing and correct routing.

Field	Configuration
Signer Order	Sequential or parallel signer routing
Authentication	Email link, SMS code, or KBA
Notifications	Email reminders and completion alerts
Storage Format	Signed PDF with audit trail

Technical and Integration Considerations

Select platforms and integrations that support your document formats, authentication needs, and storage policies before e-signing.

File Types: PDF, DOCX, and fillable forms supported
Integrations: CRM and storage connectors (Salesforce, NetSuite)
Authentication: Options: email, SMS, KBA, or SSO

Ensure chosen tools meet your encryption, retention, and audit requirements and that exported signed files include a tamper-evident audit trail.

Typical Deadlines and Timing Expectations

Common timing elements in a Financial MoneyPlan TOB affect delivery, review, acceptance, billing, and recordkeeping; set clear deadlines in the document itself.

Client Review Period:

7–14 days for client review and acceptance

Service Start Date:

Effective date listed as MM/DD/YYYY

Billing Cycle:

Monthly, quarterly, or milestone-based billing

Dispute Window:

Specify timeframe to raise billing disputes

Record Retention:

Retention periods per firm policy and law

Key Processing Milestones

Sequence the agreement lifecycle from draft to archival with clear milestone names and what each stage requires.

01

Draft Completed

Document prepared and internally reviewed

02

Client Review

Client examines terms and requests edits

03

Execution

All parties sign and date the TOB

04

eSignature Vendor Pricing Snapshot for Financial TOBs

Compare common vendor criteria for executing Financial MoneyPlan TOBs electronically; signNow is listed first as the first vendor column per page convention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Limited
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-World Examples of TOB Use

These concise case outlines show how firms apply a standard TOB to improve workflow and compliance.

Optica Ventures — COO

Optica consolidated client engagement terms into a single TOB for recurring advisory services to reduce disputes.

The approach standardized billing across portfolios.
The COO reported the interface was simple for staff and clients, enabling consistent acceptance of terms and faster onboarding while preserving an auditable signing record.

Martin Properties — Founder

A property advisory firm used the TOB to define management fees and termination rights.

It streamlined landlord-client agreements across states.
The founder noted the online execution preserved compliance and security, allowing documents to be completed on mobile or offline and returned with a complete audit trail.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to minimize errors, speed approvals, and maintain a clear compliance trail when issuing or signing the Financial MoneyPlan TOB.

Standardize Templates

Use a single approved template with locked core clauses to reduce drafting errors and ensure consistent disclosure language across clients.

Validate Identities

Use appropriate signer authentication (email+SMS or KBA) and require government ID when onboarding higher-risk clients.

Include Clear Dates

Always use MM/DD/YYYY for effective and signature dates to avoid interpretation disputes and to establish clear trigger points for obligations.

Retain Audit Trails

Ensure signed PDFs include a tamper-evident audit trail (timestamps, IP, actions) to preserve evidentiary value.

Frequently Asked Questions About the Financial MoneyPlan TOB

Answers to common questions about execution, legality, electronic signatures, and recordkeeping for the Financial MoneyPlan TOB.

Need help? Contact support

Is an electronic TOB legally enforceable?
Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws, electronic signatures are legally valid when intent, consent, attribution, and retention requirements are satisfied.
When is notarization required?
Notarization is rarely required for a business-to-client TOB itself but may be required if the agreement transfers title or creates certain security interests; check state notary law for specific instruments.
What if a signer disputes an e-signature?
Preserve the audit trail (timestamps, IP, authentication method) and any identity verification evidence; these records support attribution and reduce successful repudiation claims.
Can I use RON to notarize the TOB?
If notarization is needed and your state permits Remote Online Notarization, you may use RON provided identity-proofing, audio-video recording retention, and notary journal rules are followed.
How long should I keep signed TOBs?
Retain for the term plus at least 3 years; financial and tax items may require longer retention per IRS and industry standards (see IRC §6501(a)).
What authentication level is recommended?
Use email+SMS or stronger methods for financial agreements; add knowledge-based or government-ID verification for higher-risk or high-value engagements.

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