Is an electronic signature valid?

Yes. Electronic signatures are valid under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted; ensure intent, consent, attribution, and record retention are met for enforceability.

When is notarization required?

Notarization is rarely required for the statement itself but may be requested for attached affidavits or sworn declarations; check state rules if a notarized affidavit is requested.

What supporting documents should I attach?

Attach bank statements, appraisals, tax returns, and creditor statements that match the statement date; mismatched dates create reconciliation issues and may prompt additional requests.

How do I update a submitted statement?

Prepare an amended statement dated and labeled as an update; include a brief explanation of changes and attach supporting documentation to avoid confusion in underwriting or auditing.

Who must sign on behalf of a company?

An authorized officer with board or bylaw authority should sign; request a board resolution or certificate of incumbency when acceptance of authority is necessary for legal certainty.

How should I protect sensitive data?

Limit PII exposure, transmit via encrypted channels, redact unnecessary identifiers, and use platforms that support AES-256 at rest and TLS 1.2/1.3 in transit for compliance and auditability.

Electronic Signature
Templates
Finance
Financial Position Statement

Financial Position Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL POSITION STATEMENT

Client Name: Statement Date:

IDENTIFYING INFORMATION

Current Address Contact Information Date of Birth Social Security Number / Tax ID Employer / Business

SUMMARY OF FINANCIAL POSITION

Total Assets: $ Total Liabilities: $ Net Worth: $

ASSETS

Cash and Bank Accounts (list banks and balances) Marketable Securities (description and estimated value) Retirement Accounts (type and value) Real Property (address, ownership interest, market value, mortgage balance) Vehicles and Personal Property (description and value) Business Interests / Other Investments

LIABILITIES

Mortgages (lender, property, outstanding balance, monthly payment) Loans and Lines of Credit (type, lender, balance, monthly payment) Credit Cards (issuer and current balance) Taxes, Judgments, or Other Liabilities (description and amount)

MONTHLY INCOME & EXPENSES

Monthly Income (gross amounts) Monthly Expenses

CONTINGENT LIABILITIES, LITIGATION, AND CLAIMS

Describe any contingencies, pending lawsuits, co-signatures, guarantees, or other claims

SUPPORTING DOCUMENTS

Please indicate which documents are attached and furnished with this statement:

Bank statements (most recent 2 months)
Federal/State tax returns (most recent 2 years)
Pay stubs or proof of income (most recent 2 months)
Real estate / vehicle appraisals
Other supporting documents

If Other, describe

CERTIFICATION, AUTHORIZATION, AND NOTICE

I certify under penalty of perjury that the information provided in this Financial Position Statement is true, complete and correct to the best of my knowledge. I acknowledge that intentional misrepresentation of facts may constitute fraud and may result in civil or criminal penalties.

I authorize any holder of records or information concerning my employment, income, assets, bank accounts, or liabilities to release such information to the recipient of this statement for the purpose of evaluating my financial position. A photocopy or electronic copy of this authorization shall be as valid as the original.

I agree to supplement or update this statement promptly if my financial condition materially changes prior to final disposition of the matter for which this statement is furnished. I understand that the recipient may rely on the representations made herein in determining credit or other rights and obligations.

By signing below I acknowledge that I have read and understood the foregoing statements and that the information provided is accurate, to the best of my knowledge, as of the Statement Date shown above.

Printed Name:

Signature:

Date:

What a Financial Position Statement Is and When It’s Used

A Financial Position Statement is a concise, itemized snapshot of an individual’s or organization’s financial condition at a specific date. It summarizes assets, liabilities, net worth, and key income or liquidity metrics to support credit decisions, underwriting, pre-closing reviews, or corporate reporting. Lenders, investors, and counterparties use the statement to assess solvency and repayment capacity; when delivered electronically it should preserve attribution, timestamps, and an audit trail to meet evidentiary needs under U.S. e-signature laws.

Why a Clear Financial Position Statement Matters

A well-prepared statement reduces underwriting delays, clarifies collateral and liquidity, and supports consistent decision-making. It creates a standardized record for negotiations, audits, and regulatory review while enabling faster electronic exchange with verifiable signatures under ESIGN and state e-signature laws.

Who Typically Prepares and Reviews This Statement

Typical creators and recipients include corporate finance teams, loan applicants, accountants, and legal counsel involved in credit, acquisition, or compliance workflows.

Lenders and underwriters reviewing borrower solvency prior to credit approval.
Business owners and CFOs preparing corporate or transaction-level disclosures for negotiations.
Attorneys and accountants using the statement for due diligence and financial reporting.

Preparing the statement with accurate figures and supporting documents reduces follow-up requests and limits exposure to penalties or missing-withdrawn offers.

Core Elements to Include in a Professional Statement

A complete Financial Position Statement groups related data so readers can verify totals and reconcile with supporting documents quickly.

Assets

List cash, bank balances, marketable securities, real property, vehicles, and business interests with current values and last valuation date.

Liabilities

Detail secured and unsecured debts, mortgages, credit lines, and contingent liabilities, including lender names and current balances.

Net Worth

Calculate total assets minus total liabilities and show subtotals used to reach the final net worth figure.

Income

Report recurring income streams—salary, dividends, rental, business revenue—and indicate whether amounts are gross or net.

Cash Flow

Provide recent monthly or annual cash-flow summaries showing inflows, outflows, and typical liquidity buffers.

Assumptions

Disclose valuation methods, currency, date of statement, and any contingent items or off-balance-sheet exposures.

Step-by-Step: Prepare and Deliver the Statement

Follow this sequence to compile, verify, and transmit a reliable Financial Position Statement.

01

Collect records: Gather bank statements, appraisals, and debts.
02

Populate fields: Enter figures, dates, and contact details carefully.
03

Verify totals: Reconcile assets and liabilities for accuracy.
04

Sign and share: Apply signature and distribute final PDF with audit trail.

Typical Electronic Workflow for Submission

A streamlined e-submission preserves provenance and reduces cycle time while keeping an auditable record of each action.

Prepare template: Create a standardized form with required fields.
Attach evidence: Upload supporting PDFs and exhibits.
Request signature: Send to signers via secure link or email.
Capture audit trail: Store timestamps, IPs, and signer authentication.

Configuring an Online Completion Workflow

Key configuration choices affect signer experience and evidentiary strength; configure them before sending at scale.

Field	Configuration
Signature authentication	Email link, SMS code, or stronger KBA as required
Date format enforcement	Force MM/DD/YYYY to avoid ambiguity
Conditional fields	Show liabilities fields only when applicable
Retention setting	Auto-retain signed copies for compliance

Technical Considerations for eSubmission

Ensure chosen platform supports required file formats, authentication, and audit capabilities before distributing the statement.

File formats: PDF, DOCX, XLSX
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS, KBA

Security and Compliance Features to Verify

In-transit encryption: TLS 1.2 / 1.3

At-rest encryption: AES-256

Audit controls: Detailed audit trail

HIPAA support: BAA available

Third-party audits: SOC 2 Type II

Regulatory scope: 21 CFR Part 11 supported

Practical Tips for Accurate, Efficient Statements

Small process changes reduce errors and speed approvals; follow these practices when preparing the statement.

Reconcile with primary documents

Match each line item to a dated supporting document such as bank statements, pay stubs, or tax returns. Clear cross-references reduce back-and-forth with reviewers and support auditability.

Use standardized templates

Adopt a single template that enforces required fields and formats. Templates reduce ambiguity, improve reviewer expectations, and make bulk processing or automation simpler.

Enable verification gates

Require a reviewer to sign off on totals and assumptions before final signature. A two-step verification reduces calculation errors and strengthens internal controls.

Preserve an auditable copy

Keep a single signed PDF with embedded audit metadata and attached supporting exhibits for records, compliance reviews, and potential dispute resolution.

Common Preparation Mistakes to Avoid

Using inconsistent currency or date formats that complicate reconciliation and valuation.
Omitting contingent liabilities such as pending lawsuits or guarantees that change net worth materially.
Submitting unsigned or partially signed statements that lack clear attribution and timestamps.
Relying on outdated supporting documents that do not match the statement date.

Key Risks and Legal Consequences

Incorrect tax reporting: IRC §6721 penalties possible

I-9 violations: Civil fines apply

Intentional misstatement: Potential civil or criminal liability

Missing TIN: Backup withholding 24%

Privacy breach: HIPAA/CCPA enforcement risk

Incomplete audit trail: Evidence may be inadmissible

Typical Timing and Delivery Expectations

Timing depends on the transaction; respond promptly to reduce underwriting delays and avoid missed closings.

On lender request:

Provide within 3–10 business days or as specified

Prior to closing:

Deliver final signed copy before funding or transfer

Periodic updates:

Update quarterly or when material changes occur

Tax-related retention:

Retain documents per IRS timelines (3+ years)

Urgent underwriting:

Expedite with certified or notarized attachments if requested

Key Milestones from Request to Final Approval

A typical milestone flow helps teams coordinate document collection, verification, and sign-off efficiently.

01

Request Issued

Lender or counterparty requests the statement and supporting records.

02

Documents Collected

Applicant assembles bank statements, appraisals, and tax returns.

03

Underwriting Review

Verifier reconciles figures and asks clarifying questions.

04

Final Approval

Authorized signer executes statement and distributes signed copy.

Real-World Examples of Use

These short examples show how organizations use Financial Position Statements to speed transactions and maintain compliance.

Optica Ventures LLC

Optica streamlined customer submissions using an online statement template to reduce back-and-forth.

The interface simplified collection processes.
The result: fewer missing documents and a smoother review with consistent formatting that made underwriting faster and easier for both staff and clients.

Martin Properties

A mid-size real estate firm moved statements online to close leases remotely.

Mobile signing allowed on-site completion.
They reported faster turnaround and improved compliance handling when attaching appraisals and rent rolls directly to the signed PDF for lender review.

Who Has Authority to Sign the Statement

Authorized Officer

A corporate officer (CEO, CFO, treasurer) who is expressly authorized by corporate bylaws or a board resolution may sign on behalf of an entity; confirm title and authorization documentation before accepting the signature.

Individual Owner

An individual signs for personal statements; when signing for a trust or estate, the trustee or personal representative must include proof of appointment or letters testamentary.

eSignature Pricing and Feature Snapshot for Document Delivery

Compare starting prices and basic feature availability across common e-signature vendors; signNow is listed first for clarity.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by plan	Varies by plan	Limited trial	Limited trial
Bulk Send	Yes (Business Premium)	Yes (certain plans)	Yes (enterprise)	Yes	Limited
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes (BAA available)	Yes (BAA available)	No	No
Envelope Cap	No cap	100 envelopes/user/year limit	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About Financial Position Statements

Answers to common questions about validity, e-signatures, notarization, and updating statements.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are valid under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted; ensure intent, consent, attribution, and record retention are met for enforceability.
When is notarization required?
Notarization is rarely required for the statement itself but may be requested for attached affidavits or sworn declarations; check state rules if a notarized affidavit is requested.
What supporting documents should I attach?
Attach bank statements, appraisals, tax returns, and creditor statements that match the statement date; mismatched dates create reconciliation issues and may prompt additional requests.
How do I update a submitted statement?
Prepare an amended statement dated and labeled as an update; include a brief explanation of changes and attach supporting documentation to avoid confusion in underwriting or auditing.
Who must sign on behalf of a company?
An authorized officer with board or bylaw authority should sign; request a board resolution or certificate of incumbency when acceptance of authority is necessary for legal certainty.
How should I protect sensitive data?
Limit PII exposure, transmit via encrypted channels, redact unnecessary identifiers, and use platforms that support AES-256 at rest and TLS 1.2/1.3 in transit for compliance and auditability.

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