Can a price revision be signed electronically?

Yes. Electronic signatures meet U.S. legal requirements under ESIGN (15 U.S.C. ch. 96) and state UETA statutes when intent and consent are documented and records are retained.

When is notarization required?

Notarization is generally not required for simple pricing changes, but state law or the contract may require notarization for certain amendments or evidentiary purposes.

Does a revision need the same signers as the original contract?

Typically the parties with authority to amend under the master agreement must sign; check delegation-of-authority clauses or internal approval matrices.

How should disputes over effective date be handled?

Include explicit effective date language and proration rules in the revision; retain all communications showing agreement timing to support billing adjustments.

What if the counterparty refuses to sign?

Document the refusal, continue to negotiate in writing, and preserve records; unilateral charging without agreed amendment risks dispute and potential unenforceability.

How long should signed revisions be retained?

Follow applicable retention rules: at least 3 years for tax relevance (IRC §6501(a)), 6 years for HIPAA-related records (45 CFR §164.530(j)), and longer where state law or industry rules require it.

Electronic Signature
Templates
Finance
Financial Price Revision

Financial Price Revision

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL PRICE REVISION

Parties and Reference

From:

Company Name Address

Contact Name

Phone / Email

To:

Client / Recipient Name Address

Contact Name

Phone / Email

Revision Number:

Revision Date:

Reference Agreement / Invoice No.:

Recitals and Scope

This Financial Price Revision ("Revision") is issued by the party named in the From block and proposes an amendment to the pricing set forth in the referenced agreement or invoice. This Revision becomes effective as of unless otherwise mutually agreed in writing.

The scope of the pricing change applies to the goods and services described below and to any future orders expressly identified in this Revision. The Revision is limited to price adjustments and does not otherwise amend non-price contractual obligations except where expressly stated.

Reason for Price Revision

Revised Pricing Schedule

Description	Qty	Unit - Previous	Unit - Revised	Change	Line Total



				Subtotal
				Tax (%)
				Other Charges (e.g. Shipping)
				Total (Revised)

Terms of Application

Application: The Revised prices set forth in this Revision shall apply to orders accepted on or after the effective date specified above unless the parties execute a written alternative agreement. Unless expressly stated otherwise, prices for orders accepted prior to the effective date remain subject to original pricing.

Payment Terms Accepted Payment Methods

Check Bank Transfer Credit Card Other

Legal Provisions

No Other Modifications: Except as expressly set forth in this Revision, all other terms and conditions of the underlying agreement remain in full force and effect. This Revision constitutes the entire agreement between the parties with respect to the price changes addressed herein and supersedes any prior written or oral pricing communications concerning the same subject matter.

Notices: Any notice required or permitted under this Revision shall be in writing and delivered in accordance with the addresses listed in the Parties and Reference section. Delivery by email is effective upon sender's receipt confirmation only when an additional written hard-copy notice is sent or as otherwise agreed.

Default and Remedies: Failure by either party to perform any material obligation arising from this Revision constitutes default under the underlying agreement and this Revision. The non-defaulting party may pursue all remedies available under the underlying agreement or by law, including recovery of costs and attorneys' fees where permitted by the underlying agreement.

Governing Law; Dispute Resolution: The parties agree that disputes arising under this Revision shall be resolved according to the dispute resolution provisions of the referenced agreement. If the referenced agreement is silent on dispute resolution, disputes shall be resolved by arbitration or litigation as selected by the non-breaching party.

Additional Terms or Special Conditions

Acknowledgement

By signing below, each party acknowledges receipt of this Financial Price Revision, authorizes the changes specified herein, and warrants that the individual signing has authority to bind the respective party.

Issuing Party (From):

Printed Name:

By:

Date:

Title:

Receiving Party (To):

Printed Name:

By:

Date:

Title:

What a Financial Price Revision Is and when it's used

A Financial Price Revision is a formal written amendment or notice that records a change to pricing terms for goods, services, or fees between contracting parties. It typically identifies the affected line items, the prior price, the revised price, the effective date of the change, and any transitional billing or crediting instructions. The document serves as a clear contemporaneous record to reduce disputes, to support invoicing adjustments, and to document authorization for accounting and audit purposes. Parties often attach supporting calculations or approval signatures to ensure enforceability.

Why documenting price changes matters

Documenting price revisions creates a verifiable record that aligns commercial intent, supports accurate billing, and helps meet audit and compliance needs.

Who prepares and who receives a Financial Price Revision

Recipients should confirm acceptance in writing and retain the signed revision with the primary contract for audit and dispute resolution.

Procurement teams and contract managers: issue revisions for supplier price adjustments and ongoing purchasing contracts.
Finance and billing departments: apply revisions to invoices, credit memos, and revenue recognition processes.
Sales and account managers: notify customers of approved changes and track consents or objections.

Core elements to include in a professional revision notice

A complete Financial Price Revision combines precise identifiers, change mechanics, effective timing, authorization, and supporting calculations so it can be implemented by billing and enforced if disputed.

Document ID

Unique reference or amendment number tied to the master agreement or invoice series for tracking and audit purposes.

Affected Items

Clear description of products, SKUs, line items, or service descriptions that are subject to the price change.

Old vs New Price

State the previous price, the revised price, units of measure, and the basis for calculation, including discounts or tiers.

Effective Date

Specify the date pricing takes effect and whether the change applies to new orders, renewals, or existing subscriptions.

Billing Instructions

Describe invoice adjustments, proration rules, credits, or refunds, and the timing of any corrective billing.

Authorization

Include signatory names, titles, signature blocks, and a brief statement confirming approval under the master agreement.

Essential data fields required

Parties: Full legal names

Reference Contract: Master agreement ID

Pricing Detail: Old and new amounts

Effective Date: MM/DD/YYYY

Approver: Name and title

Signature: Signed and dated

Step-by-step: preparing a Financial Price Revision

Follow these sequential steps to create, approve, and distribute a legally defensible price revision that accounting and operations can action.

01

Identify scope: List affected products, services, or contract sections to be revised.
02

Calculate change: Prepare itemized before-and-after pricing, proration, and any credits.
03

Obtain approvals: Collect required internal signatures per delegation of authority.
04

Notify and file: Send the signed revision to counterparty and file with contract records.

Configuring an online workflow for price revisions

Map the document fields to an automated workflow so approvals, notifications, and retention happen without manual handoffs.

Field	Configuration
Authorized Signer	Role-based signer order with conditional routing
Approval Threshold	Auto-escalate above dollar limits
Authentication	Email + optional SMS or SSO verification
Audit Trail	Enable time-stamped activity log

Typical routing and submission flow

A standard e-submission flow ensures each party receives, signs, and retains a complete record with audit data.

Draft: Sender prepares revision with detailed pricing
Authorize: Internal approvers sign in required order
Send to Counterparty: Distribute for counterparty signature and acceptance
Archive: Store signed copy with the master agreement

Sharing options and platform considerations

Use platforms that provide complete audit trails, encryption in transit and at rest, and optional stronger signer authentication where required.

Email: Direct signed PDF delivery
Secure Link: Time-limited signing URLs
API Integration: Automated upload to ERP

Common timing elements to track

Track notice periods, billing cycles, and effective dates so financial systems and customers align with the change.

Notice Period:

Observe any contractually required notice before rate changes take effect.

Effective Date Impact:

Determine whether the change applies to current billing cycles or future invoices.

Proration Timing:

Specify how partial periods are billed or credited.

Dispute Window:

Allow a fixed timeframe for objections or reconciliation requests.

Record Retention:

Keep signed revisions accessible for audits and tax reviews.

Common mistakes to avoid

Failing to reference the original contract creates ambiguity about which pricing terms are superseded and increases dispute risk.
Omitting the effective date or using unclear proration rules leads to billing errors and customer disputes during invoice cycles.
Not obtaining proper internal authorization can render the revision unenforceable under the master agreement or internal policy.
Sending unsigned or inconsistent copies to counterparties prevents reliable attribution and complicates audit trails and revenue recognition.

Potential consequences of incorrect or missing revisions

Contract Dispute: Counterparty denial of charges

Revenue Misstatement: Accounting and audit adjustments

Tax Exposure: Incorrect reporting or withholding

Regulatory Risk: Industry-specific compliance violations

Credit Adjustments: Unplanned refunds or credits

Operational Delay: Billing and collections backlog

How a Financial Price Revision differs from a contract amendment

Compare the scope, formalities, and operational effects to choose the correct document type for your purpose.

Document Type	Financial Price Revision	Contract Amendment
Primary Purpose	adjust pricing only	modify broader contract terms
Typical Formalities	signature block required	signature + recital often required
Operational Impact	billing systems update	may require broader implementation
Use Cases	price changes, tariffs	scope, term, and liability changes

eSignature vendor comparison for executing Financial Price Revisions

Selecting an eSignature provider affects authentication, audit trails, and costs. The table below compares signNow with several commonly used vendors on basic price and feature dimensions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about Financial Price Revisions

Answers to common questions about drafting, signing, and storing price revision documents to reduce implementation friction.

Need help? Contact support

Can a price revision be signed electronically?
Yes. Electronic signatures meet U.S. legal requirements under ESIGN (15 U.S.C. ch. 96) and state UETA statutes when intent and consent are documented and records are retained.
When is notarization required?
Notarization is generally not required for simple pricing changes, but state law or the contract may require notarization for certain amendments or evidentiary purposes.
Does a revision need the same signers as the original contract?
Typically the parties with authority to amend under the master agreement must sign; check delegation-of-authority clauses or internal approval matrices.
How should disputes over effective date be handled?
Include explicit effective date language and proration rules in the revision; retain all communications showing agreement timing to support billing adjustments.
What if the counterparty refuses to sign?
Document the refusal, continue to negotiate in writing, and preserve records; unilateral charging without agreed amendment risks dispute and potential unenforceability.
How long should signed revisions be retained?
Follow applicable retention rules: at least 3 years for tax relevance (IRC §6501(a)), 6 years for HIPAA-related records (45 CFR §164.530(j)), and longer where state law or industry rules require it.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now