What if a signature is missing?

A missing authorized signature can render the schedule nonbinding. Obtain the missing signature through an addendum or corrective amendment signed by the same authorized party and retain version history.

How do I fix a math error discovered after signing?

If a calculation error is found post-signature, issue an agreed amendment or corrected exhibit signed by all parties. Note the correction in the audit trail and retain both versions for audit purposes.

Can the schedule be signed electronically?

Yes; electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws. For consumer-facing financial records provide the ESIGN consumer disclosure where required.

When is notarization required?

Most price schedules do not need notarization, but state or contract clauses may require it. Verify contract terms and state rules—some states require notarization for certain attached instruments.

What authentication is appropriate?

Use a signer authentication level proportional to risk: email or SMS for low risk; stronger methods (KBA, MFA) for high-value contracts or when required by internal policy or regulation.

How can I update a signed schedule?

Prepare a written amendment or replacement schedule, obtain signatures from authorized signatories, and retain both the original and the amendment with an explanation of the change in version history.

Electronic Signature
Templates
Finance
Financial Schedule of Prices

Financial Schedule of Prices

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL SCHEDULE OF PRICES

Parties

Supplier (Selling Party) - Name Supplier Address

Client (Purchasing Party) - Name Client Address

Effective Date: Schedule Reference: Currency:

Price Schedule - Itemized

List each deliverable, service or product with the agreed unit price, quantity and any applicable discounts. Line amounts should reflect the extended total for each row.

Description	Unit	Qty	Unit Price	Discount	Line Amount

Subtotal Discounts Total Tax Rate Tax Amount Shipping / Handling Total Amount Due

Price Terms and Conditions

Price Validity Period: The prices set forth in this Schedule are firm and valid for a period of days from the Effective Date, unless otherwise expressly amended in writing and signed by both parties.

Price Basis / Inclusions Adjustment / Escalation Formula Payment and Invoicing Terms Accepted Payment Methods Late Payment / Interest

Taxes, Duties and Compliance

Unless otherwise stated, all prices are exclusive of applicable taxes, duties, levies and similar governmental charges. The party responsible for payment of such taxes:

Acceptance, Changes and Remedies

Acceptance of the prices contained in this Schedule shall occur upon written confirmation by Client or by Client's issuance of a purchase order referencing this Schedule. Any change to quantity, scope, specification or delivery that impacts price shall be subject to a written change order executed by authorized representatives of both parties.

Additional Terms, Notices and Special Conditions

Confidentiality and Use

The pricing, discounts, and related commercial terms set forth in this Schedule are Confidential Information of the disclosing party. Neither party shall disclose such information to third parties except as required by law or to its professional advisors under obligations of confidentiality.

Governing Law

Certification: The undersigned representatives warrant and certify that they are authorized to execute this Financial Schedule of Prices on behalf of their respective parties and that the prices and terms set forth herein are true, accurate, and reflect the agreement between Supplier and Client as of the Effective Date.

Supplier - Printed Name:

Client - Printed Name:

Supplier - By:

Title:

Date:

Client - By:

Title:

Date:

What the Financial Schedule of Prices Is and How It’s Used

A Financial Schedule of Prices is an itemized table attached to a procurement document, contract, bid, or quotation that lists goods or services, unit measures, quantities, unit prices, and extended totals. It serves as the authoritative pricing exhibit for a transaction, clarifies assumptions and exclusions, and supports invoice reconciliation and audit trails. In contracting contexts the schedule underpins change orders, payment milestones, and price adjustments; in bids it enables apples-to-apples comparisons. Accurate schedules reduce disputes, speed vendor evaluation, and form part of the contractual record once executed by authorized signatories.

Why a Clear Price Schedule Matters for Contracts and Procurement

A well-prepared Financial Schedule of Prices establishes a single source of truth for costs, reduces ambiguity in invoicing and payments, and shortens procurement cycles by enabling direct comparisons among suppliers.

Who Prepares and Relies on a Financial Schedule of Prices

Several roles create, review, or depend on the schedule during procurement, contracting, and project execution.

Procurement officers and purchasing managers who evaluate bids and enforce vendor price commitments.
Contract managers and project leads who match invoices to deliverables and manage change orders.
Vendors, suppliers, and bidding teams who submit itemized pricing and document assumptions for award.

Clear ownership and version control reduce disputes and simplify audits across these stakeholders.

Core Elements to Include in a Professional Financial Schedule of Prices

The schedule should be structured so each line item is self-explanatory and totals roll up automatically; supporting notes and a clear governing state help interpret obligations.

Item description

Concise product or service name, model or deliverable reference, and any applicable specifications so reviewers identify what is priced without cross‑referencing other documents.

Unit of measure

Specify units such as each, hour, lot, or square foot to prevent quantity interpretation errors and to align with invoicing and delivery records.

Quantity

State the numeric quantity or estimated range with any rounding rules or minimum order thresholds that affect total cost.

Unit price

Provide the per-unit cost with currency designated and indicate whether taxes, freight, or duties are included or excluded.

Extended total

Automatic multiplication of quantity by unit price showing line totals and a consolidated grand total for contract value and budgeting.

Notes and assumptions

Clarify scope limits, warranty terms, escalation clauses, discounts, or conditional pricing to prevent later disputes.

Required Identifying and Control Fields

Document date: MM/DD/YYYY format

Version number: Track revisions

Reference PO: Purchase order ID

Currency: ISO code (USD)

Tax status: Taxable or exempt

Authorized signer: Name and title

Step-by-Step: Creating and Finalizing the Schedule

Follow these sequential steps to prepare an accurate, auditable Financial Schedule of Prices ready for approval and execution.

01

Gather inputs: Collect POs, specs, and vendor quotations.
02

Build lines: Enter items, units, quantities, and unit prices.
03

Validate totals: Confirm formulas and tax calculations.
04

Approve and sign: Obtain authorized signatures and archive.

Configuring an Online Template and Approval Workflow

Set workflow fields and routing to enforce pricing controls, reviewer order, and versioning when using a document platform.

Field	Configuration
Price Calculation	Auto-calc extended totals \| Use formula fields
Conditional Fields	Show discounts only when authorized \| Role-based visibility
Template Locking	Freeze pricing after approval \| Prevent edits
Notification Routing	Sequential signer order \| Email/SMS alerts

Typical Processing Flow from Schedule to Payment

A predictable flow reduces processing time and creates a clear audit trail from pricing submission through payment reconciliation.

Prepare schedule: Populate itemized rows and attach supporting quotes.
Send to vendor: Share for confirmation and acceptance.
Sign and verify: Collect authorized signatures and authentication evidence.
Archive and attach: Store with contract and link to AP records.

Digital Delivery and Integration Considerations

Choose file formats and integrations that align with your contract lifecycle and accounting systems before issuing the schedule.

File formats: PDF and DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Security standards: TLS 1.2/1.3; AES-256 at rest

Ensure the platform you use preserves an audit trail, supports the necessary signer authentication level for your risk profile, and integrates with procurement or ERP systems for automated reconciliation.

Common Deadlines and Typical Processing Timing

Schedules are often tied to procurement timelines, contract milestones, and payment terms; set and communicate deadlines clearly to avoid missed expectations.

Bid submission deadline:

Specify exact date/time for accepting price schedules.

Contract effective date:

Date when prices and obligations begin to apply.

Payment terms:

Commonly Net 30 from invoice receipt.

Price review window:

Annual or milestone-based review dates for adjustments.

Amendment notice period:

Specify notice required for pricing changes.

Common Preparation Errors to Avoid

Incorrect unit definitions leading to mismatched invoice quantities and disputes during delivery and payment reconciliation.
Failing to specify currency or taxes, which creates ambiguity when vendors invoice in a different currency or tax jurisdiction.
Manual calculation errors or unlocked templates that allow unauthorized edits after approval, compromising auditability.
Omitting supporting assumptions or exclusions, which later require contract amendments and slow procurement cycles.

Practical Risks and Contractual Consequences

Contract disputes: Price ambiguity increases litigation risk

Payment delays: Missing info stalls AP processing

Tax exposure: Incorrect tax handling affects filings

Bid rejection: Noncompliant schedules may be disqualified

Audit findings: Poor records trigger corrective action

Regulatory risk: Industry rules may impose fines

Example eSignature Vendor Comparison for Executing a Financial Schedule of Prices

Compare basic vendor characteristics relevant to signing, bulk distribution, and health-data compliance when choosing an eSignature provider for pricing schedules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Limited
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions and Troubleshooting

Below are common questions about preparing, signing, and storing a Financial Schedule of Prices with concise practical answers.

Need help? Contact support

What if a signature is missing?
A missing authorized signature can render the schedule nonbinding. Obtain the missing signature through an addendum or corrective amendment signed by the same authorized party and retain version history.
How do I fix a math error discovered after signing?
If a calculation error is found post-signature, issue an agreed amendment or corrected exhibit signed by all parties. Note the correction in the audit trail and retain both versions for audit purposes.
Can the schedule be signed electronically?
Yes; electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws. For consumer-facing financial records provide the ESIGN consumer disclosure where required.
When is notarization required?
Most price schedules do not need notarization, but state or contract clauses may require it. Verify contract terms and state rules—some states require notarization for certain attached instruments.
What authentication is appropriate?
Use a signer authentication level proportional to risk: email or SMS for low risk; stronger methods (KBA, MFA) for high-value contracts or when required by internal policy or regulation.
How can I update a signed schedule?
Prepare a written amendment or replacement schedule, obtain signatures from authorized signatories, and retain both the original and the amendment with an explanation of the change in version history.

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