Company Details
Articles of incorporation, formation documents, state filing numbers, registered agent details and any recent amendments or certificates of good standing.
A professionally prepared packet reduces back-and-forth, shortens due-diligence timelines, and lowers the chance of legal or tax misstatements that can delay funding. Clear, consistent financial and identity data helps investors assess risk quickly while enabling accurate downstream filings and recordkeeping.
Founders and early finance teams usually prepare the packet; investors, law firms, and accounting advisors review it during diligence.
Clear role separation—preparer, reviewer, and approver—reduces errors and clarifies who must retain originals or certified copies after closing.
Articles of incorporation, formation documents, state filing numbers, registered agent details and any recent amendments or certificates of good standing.
Current capitalization table showing pre- and post-money ownership, option pool details, convertible instruments, and fully diluted share counts.
Balance sheet, income statement, cash flow, and a short pro forma showing use of proceeds and runway based on the proposed seed raise assumptions.
Employer Identification Number (EIN), W-9 if U.S. payee, bank account details for wiring, and any applicable tax election documentation.
Signed subscription agreement or term sheet, investor signature pages, and any investor questionnaires or accredited investor certifications.
Government ID copies, KYC/AML attestations where required, and notarized or witnessed documents when legal formalities demand authentication.
| Field | Configuration | Type | Purpose |
|---|---|
| Signature field | Require signer name and date; enforce signature before submission |
| Initials field | Use for multi-page acknowledgment checkboxes |
| Conditional fields | Show investor tax questions only when applicable |
| Authentication | SMS code or email link; choose stronger methods for high-value transactions |
Choose a platform that supports required authentication, audit trails, and the file formats used by your legal and accounting teams.
Confirm platform compliance (SOC 2, HIPAA if applicable) and retention options before sending the first invite to signers.
Typical diligence and signature timeframe is 3–14 days
Provide W-9 to payer upon request; no statutory single deadline
File and deliver recipient copies by January 31
Form 1040 due April 15 (extensions allowed)
Begin statutory retention from document creation or filing date
Assemble documents and verify data for accuracy and completeness.
Execute agreements in the prescribed signing order with authentication.
Confirm wiring instructions and release escrow at closing.
Archive executed copies and update cap table and tax records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Premium) | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |