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Financial Seller Figures

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FINANCIAL SELLER FIGURES

This Financial Seller Figures statement sets forth the principal financial figures and disclosures furnished by Seller for purposes of the proposed transfer of assets or equity described below. Seller represents and warrants that the information supplied herein is accurate and complete to the Seller’s knowledge as of the Effective Date identified below, subject to the ordinary course adjustments and accounting conventions described in the Certifications and Adjustments sections.

Transaction and Parties

Seller Name:

Buyer Name (if known):

Business / Assets Subject to Transfer:

Effective Date (figures as of):

Summary of Financial Figures

Revenues (Trailing 12 months): $

Gross Profit (Trailing 12 months): $

Net Income (Trailing 12 months): $

Adjusted EBITDA (last 12 months): $

Statement of Assets and Liabilities

Cash and Cash Equivalents: $

Accounts Receivable (gross): $

Allowance for Doubtful Accounts: $

Inventory (at cost): $

Prepaid Expenses: $

Current Assets Total: $

Property, Plant & Equipment (net): $

Other Non-Current Assets: $

Total Assets: $

Accounts Payable: $

Accrued Liabilities: $

Short-Term Debt: $

Long-Term Debt: $

Other Liabilities: $

Total Liabilities: $

Calculation Summary & Adjustments

Net Working Capital (per schedule): $

Proposed Purchase Price (if applicable): $

Estimated Adjustments (detail in Notes): $

Supporting Documents Checklist

Financial statements (balance sheet, income, cash flow)

Trial balance / general ledger extract

Accounts receivable aging schedule

Inventory listing and valuation support

Tax returns (most recent 2–3 years)

Bank statements (most recent 3 months)

Fixed asset register and depreciation schedules

Certifications, Representations and Limitations

By executing below, Seller certifies, on behalf of itself and its authorized representatives, that:

  1. To the Seller’s knowledge, the figures and schedules provided in this statement are materially correct and prepared in accordance with the accounting basis indicated below.
  2. Unless disclosed in writing in the Notes section above, there are no material liabilities, commitments or contingent obligations of the business not reflected in these figures as of the Effective Date.
  3. These figures are provided for purchaser evaluation purposes and do not constitute an audited opinion unless expressly stated; adjusted or audited figures may be provided under separate cover.
  4. Seller shall promptly notify Buyer of any material change in the underlying facts or additional information that would render these figures materially inaccurate prior to closing.
  5. Seller acknowledges that Buyer may rely on these figures in negotiating transaction terms; Seller agrees to indemnify Buyer for material, willful misrepresentations subject to the terms of any definitive agreement.

Generally Accepted Accounting Principles (GAAP)
Cash basis
Other (describe in Notes)

Authorization to Verify

Seller Representative Name:

Representative Title:

Privacy and Use

The financial figures and supporting documents delivered under this statement are confidential. Recipient will use such information solely for the evaluation of the proposed transaction and will limit dissemination to those advisors and representatives who have a need to know and who are bound to maintain confidentiality. Seller retains all proprietary rights in the financial schedules except as otherwise provided in a separate confidentiality agreement.

Seller Printed Name:

By:

Title:

Date:

Enter text✕

What the Financial Seller Figures document is and when it’s used

Financial Seller Figures is a standardized disclosure document that summarizes a seller's reported financial metrics, adjustments, liabilities, and material contingencies for a defined reporting period. It commonly appears in business and asset sales, real estate closings, and lender reviews to support valuation, underwriting, and escrow conditions. The document aggregates revenue, cost-of-goods-sold, adjusted EBITDA or cash flow adjustments, outstanding debts, tax positions, and supporting schedules so buyers, lenders, and auditors can perform due diligence and confirm closing deliverables without repeatedly requesting primary accounting records.

Why accurate Financial Seller Figures matter for transactions

Clear, accurate figures reduce negotiation friction, speed due diligence, and create an auditable record for buyers and lenders; when executed electronically under ESIGN/UETA, the document can be legally enforceable and retained as the official record of seller disclosures.

Why accurate Financial Seller Figures matter for transactions

Who prepares and relies on Financial Seller Figures

Typical preparers and users include sellers, brokers, buyers, lenders, and their financial or legal advisors.

  • Business owners and sellers — Provide the source data, confirm adjustments, and certify accuracy before signing.
  • Buyers and investors — Use the figures to validate valuation, model future performance, and set closing conditions.
  • Lenders and escrow agents — Rely on specified balances and certifications for underwriting, lien searches, and funding release.

Each party should confirm their required fields and retention needs before finalizing to avoid downstream disputes.

Core sections every professional Financial Seller Figures should include

A well-structured Financial Seller Figures groups quantitative items, narrative clarifications, and signer certifications so recipients can quickly reconcile totals and trace adjustments to supporting schedules.

Executive Summary

One-page overview of total revenue, net income, adjusted EBITDA, and principal adjustments with clear period and currency stated for immediate review and indexing.

Revenue Breakdown

Line-item revenue by product, service, or location and reconciliations to reported financial statements so buyers can validate recurring vs one-time items.

Adjustments & Add‑backs

Detailed list and rationale for add-backs, nonrecurring items, owner compensation adjustments, and how each item affects adjusted EBITDA or cash flow.

Liabilities & Encumbrances

Current short‑ and long‑term liabilities, secured debt, contingent liabilities, tax reserves, and any off‑balance sheet obligations that affect net proceeds.

Supporting Schedules

Referenced exhibits (trial balance, general ledger extracts, invoices, bank statements, tax returns) and page-level cross-references for reconciliation.

Certifications

Seller signature, title, date, and a declarative statement certifying completeness and accuracy under penalty of law where applicable.

Security, compliance, and technical assurances to include

Encryption: TLS 1.2/1.3, AES-256 encryption
Audit Trail: Timestamps, IP, and action log
HIPAA BAA: BAA required for PHI
ESIGN/UETA: Legal e-signature framework
SOC 2: SOC 2 Type II available
21 CFR Part 11: Applicable for FDA-regulated records

Step-by-step: completing the Financial Seller Figures

Follow these sequential steps to prepare a complete, auditable Financial Seller Figures package for review and signature.

  • 01
    Gather source data: Collect books, bank statements, and tax returns for the stated period.
  • 02
    Reconcile totals: Match revenue and expense totals to supporting schedules and highlight exceptions.
  • 03
    Document adjustments: Describe each add-back and provide backup documentation or calculation.
  • 04
    Sign and certify: Authorized signer dates and certifies figures before delivery to counterparties.

How to set up a digital completion workflow

Configure templates, fields, and authentication so parties can complete and sign both safely and consistently online.

Template Create a reusable template with locked fields to prevent accidental edits.
Conditional fields Use conditional visibility for industry-specific sections to reduce signer confusion.
Magic fields Enable automatic field detection to pre-populate names and dates where available.
Authentication Require email, SMS code, or stronger signer verification per workflow risk level.
Delivery method Choose sequential signing, parallel signing, or a public signing link per transaction needs.

Where to send Financial Seller Figures after completion

Route the signed package to the specific parties who need it for closing, underwriting, or retention to keep a single source of truth.

  • Buyer: Deliver the signed figures to the buyer and their financial team for verification.
  • Lender / Underwriter: Send copies to lenders to support credit and funding conditions.
  • Escrow / Closing Agent: Provide documents to escrow for release conditions and disbursement instructions.
  • Internal Records: Store a certified copy in company records for compliance and tax reference.

Distribution channels and platform considerations

Choose distribution paths and integrations that maintain chain-of-custody and meet recipient security expectations.

  • Integrations: Salesforce, NetSuite, Microsoft 365
  • File formats: PDF, DOCX, XLSX supported
  • Storage: Cloud storage with retention controls

Key timing milestones to align with closing and reporting

Plan delivery and certification dates to match LOI milestones, due diligence windows, and any tax‑reporting obligations tied to the transaction.

LOI / Term Sheet:

Provide preliminary figures during LOI phase for valuation purposes.

Due diligence deadline:

Complete and deliver final figures before the buyer's diligence cutoff.

Pre-closing certification:

Seller must sign the final figures prior to closing or funding release.

Tax reporting note:

W-9 should be provided upon request; 1099 deadlines may apply for post-closing reporting.

Record retention:

Retain copies per legal and tax retention requirements after closing.

Common preparation errors to avoid

  • Mismatched entity names or signer details that prevent acceptance by escrow or trigger identity verification delays.
  • Incomplete supporting schedules or missing invoices that make add-backs unverifiable during buyer due diligence.
  • Unsigned or undated certifications that invalidate the seller’s declaration and delay closing disbursements.
  • Transmitting unredacted sensitive data without appropriate encryption or a BAA when PHI is present.

Consequences of incorrect or incomplete Financial Seller Figures

Backup withholding: 24% withholding risk
1099 penalties: $60–$330 per form
Intentional disregard: $660+ per form
Contract damages: Breach remediation costs
Tax audit exposure: Additional assessments and interest
Escrow delays: Funding withheld pending resolution

Authorized signers and their responsibilities

Seller — Owner / CEO

As primary preparer, the owner or chief executive typically certifies the financial figures, confirms supporting exhibits, and accepts legal responsibility for representations made in the document.

Authorized Signer — CFO

A chief financial officer or controller often performs reconciliations, signs the certification block, and provides the technical accounting basis for adjustments and add-backs.

Notarization and witness workflow for executed Financial Seller Figures

Follow an ordered process when notarization or witnesses are required; remote notarization has additional identity and recording requirements.

01

Prepare final version

Ensure all fields filled and exhibits attached before scheduling notarization.

02

Verify identity

Signer presents government ID or completes remote identity proofing per RON rules.

03

Witness signatures

Obtain required witness signatures where state law or instrument demands them.

04

Notary acknowledgement

Notary executes acknowledgment or jurat per state form requirements.

05

RON recording

For remote notarization, preserve audio-video recording and notary journal entries.

06

Attach certificate

Include notarial certificate or electronic token with the signed file.

07

Retain records

Store notarized files and recordings according to retention rules.

08

Deliver copies

Distribute certified copies to all parties after notarization completes.

How to amend or revise Financial Seller Figures after execution

Use a controlled amendment process to preserve auditability and consent from affected parties whenever figures must be changed.

01

Initiate amendment:

Document reason and scope of the change in an amendment form.
02

Prepare revision:

Update affected line items and supporting schedules with version notes.
03

Obtain approvals:

Secure written consent from buyers, lenders, or escrow as contract terms require.
04

Re-sign:

Have authorized signers execute the amendment with full audit trail.
05

Distribute:

Share updated figures and certificates to all original recipients.
06

Archive old version:

Retain prior versions for the full retention period with change log.

Download formats, export notes, and recommended file management

Export signed Financial Seller Figures in archival formats and apply consistent file naming and metadata so legal and finance teams can retrieve records reliably.

PDF / Archive

Export a signed, flattened PDF/A copy with embedded audit trail to serve as the official archival record and to prevent post-signing edits.

Editable copy

Keep a redacted DOCX or spreadsheet version internally for future updates; do not circulate editable drafts as certified records.

Certificate of completion

Include the signer certificate showing timestamps, IP, and authentication method alongside each signed file for evidentiary purposes.

Naming convention

Use consistent file names including entity, document type, period, and version number for straightforward long-term retrieval.

Electronic signature versus digital (cryptographic) signature — quick comparison

Understand the technical and legal differences so you can choose the level of assurance appropriate for the transaction and regulatory context.

Type Electronic Digital
Legal weight accepted under esign/ueta accepted, with stronger non-repudiation
Technology varied methods (image, click) pki certificate, x.509
Non-repudiation audit trail dependent cryptographic certificate-based
Common uses contracts, disclosures high-assurance regulated filings

eSignature vendor pricing and core feature snapshot for document signing

Compare starting price and core features across common vendors; signNow appears first per table ordering rules and supports common eSignature requirements for Financial Seller Figures.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Premium) Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year No cap No cap No cap

Frequently asked questions about Financial Seller Figures

Answers to common questions covering e-signing, missing information, amendments, and retention, focused on practical next steps and compliance.


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