Executive Summary
One-page overview of total revenue, net income, adjusted EBITDA, and principal adjustments with clear period and currency stated for immediate review and indexing.
Clear, accurate figures reduce negotiation friction, speed due diligence, and create an auditable record for buyers and lenders; when executed electronically under ESIGN/UETA, the document can be legally enforceable and retained as the official record of seller disclosures.
Typical preparers and users include sellers, brokers, buyers, lenders, and their financial or legal advisors.
Each party should confirm their required fields and retention needs before finalizing to avoid downstream disputes.
One-page overview of total revenue, net income, adjusted EBITDA, and principal adjustments with clear period and currency stated for immediate review and indexing.
Line-item revenue by product, service, or location and reconciliations to reported financial statements so buyers can validate recurring vs one-time items.
Detailed list and rationale for add-backs, nonrecurring items, owner compensation adjustments, and how each item affects adjusted EBITDA or cash flow.
Current short‑ and long‑term liabilities, secured debt, contingent liabilities, tax reserves, and any off‑balance sheet obligations that affect net proceeds.
Referenced exhibits (trial balance, general ledger extracts, invoices, bank statements, tax returns) and page-level cross-references for reconciliation.
Seller signature, title, date, and a declarative statement certifying completeness and accuracy under penalty of law where applicable.
| Template | Create a reusable template with locked fields to prevent accidental edits. |
|---|---|
| Conditional fields | Use conditional visibility for industry-specific sections to reduce signer confusion. |
| Magic fields | Enable automatic field detection to pre-populate names and dates where available. |
| Authentication | Require email, SMS code, or stronger signer verification per workflow risk level. |
| Delivery method | Choose sequential signing, parallel signing, or a public signing link per transaction needs. |
Choose distribution paths and integrations that maintain chain-of-custody and meet recipient security expectations.
Provide preliminary figures during LOI phase for valuation purposes.
Complete and deliver final figures before the buyer's diligence cutoff.
Seller must sign the final figures prior to closing or funding release.
W-9 should be provided upon request; 1099 deadlines may apply for post-closing reporting.
Retain copies per legal and tax retention requirements after closing.
As primary preparer, the owner or chief executive typically certifies the financial figures, confirms supporting exhibits, and accepts legal responsibility for representations made in the document.
A chief financial officer or controller often performs reconciliations, signs the certification block, and provides the technical accounting basis for adjustments and add-backs.
Ensure all fields filled and exhibits attached before scheduling notarization.
Signer presents government ID or completes remote identity proofing per RON rules.
Obtain required witness signatures where state law or instrument demands them.
Notary executes acknowledgment or jurat per state form requirements.
For remote notarization, preserve audio-video recording and notary journal entries.
Include notarial certificate or electronic token with the signed file.
Store notarized files and recordings according to retention rules.
Distribute certified copies to all parties after notarization completes.
Export a signed, flattened PDF/A copy with embedded audit trail to serve as the official archival record and to prevent post-signing edits.
Keep a redacted DOCX or spreadsheet version internally for future updates; do not circulate editable drafts as certified records.
Include the signer certificate showing timestamps, IP, and authentication method alongside each signed file for evidentiary purposes.
Use consistent file names including entity, document type, period, and version number for straightforward long-term retrieval.
| Type | Electronic | Digital |
|---|---|---|
| Legal weight | accepted under esign/ueta | accepted, with stronger non-repudiation |
| Technology | varied methods (image, click) | pki certificate, x.509 |
| Non-repudiation | audit trail dependent | cryptographic certificate-based |
| Common uses | contracts, disclosures | high-assurance regulated filings |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Premium) | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | No cap | No cap | No cap |