What is included in the statement?

The statement typically includes an executive summary, income statement, balance sheet, cash flow statement, variance explanations, and supporting schedules for key accounts.

Who should sign or authorize it?

Authorized signers are typically the controller, CFO, or another executive designated by policy; the signature certifies that figures are accurate to the best of preparer knowledge.

Can the statement be signed electronically?

Yes. Electronic signatures that meet ESIGN and applicable state rules are acceptable when organizational policy and any counterparty requirements permit electronic execution.

What supporting documents should be attached?

Attach bank reconciliations, AR/AP aging reports, payroll summaries, and any material contract amendments that affect the reported period.

How do I correct an error after distribution?

Issue an amended statement with clear versioning, explain the correction in notes, and redistribute to recipients and any regulators or lenders who received the prior version.

How long must I keep the statement?

Retain financial statements per your records policy, generally at least three years for tax purposes and longer where industry rules or contracts require it.

Electronic Signature
Templates
Finance
Financial September Statement

Financial September Statement

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FINANCIAL SEPTEMBER STATEMENT

Prepared By

Company Name Company Address

Phone

Email

Statement Details

Prepared For:

Statement Number: Statement Period: From to Prepared On:

Summary of Balances

Beginning Balance: $

Total Receipts: $

Total Disbursements: $

Net Change: $

Ending Balance: $

Itemized Transactions

Date	Description	Category	Debit ($)	Credit ($)

Subtotal

Tax

Adjustments

Total Ending Balance

Accounts Summary

Total Accounts Receivable Total Accounts Payable

Classification & Method

Statement Classification: Unaudited Audited

Accounting Method: Cash Accrual

Reconciliation & Notes

Reconciliation Notes Additional Remarks

Certification

I certify that this Financial September Statement has been prepared from the books and records of the preparer and is true, accurate and complete to the best of my knowledge. This statement has been prepared in accordance with the accounting method indicated above and with applicable accounting standards. Supporting documentation and source records that substantiate the figures set forth herein are retained by the preparer and will be made available for inspection upon lawful request.

This statement is provided for informational and administrative purposes. It is not an audit report. Neither the preparer nor any reviewer assumes liability for reliance by third parties unless a separate engagement and agreement expressly provides for such reliance.

Preparer Name:

Signature:

Date:

What the Financial September Statement Is and When It’s Used

A Financial September Statement is a monthly financial report that summarizes an organization’s activity for September, including revenue, expenses, cash positions, and material variances. It is prepared by accounting or finance staff for internal stakeholders, lenders, or auditors to support decision making, cash management, and compliance. The statement typically includes a concise executive summary, core financial statements (income, balance, cash flow), variance notes, and supporting schedules so recipients can quickly assess performance and follow up on anomalies.

Why a Clear September Statement Matters

A well-prepared Financial September Statement improves transparency, accelerates month-end close, supports lender and board reporting, and reduces downstream reconciliation work. Accurate monthly statements also create an auditable record useful for tax, regulatory, and financing reviews.

Who Typically Prepares and Reviews This Statement

Distribution lists should be established in advance to ensure timely review and action by each stakeholder group.

Corporate finance teams: Compile ledgers, reconcile accounts, and produce the executive narrative for management and external stakeholders.
Small business owners and managers: Use the statement to track cash flow, assess short-term liquidity, and plan payments.
External auditors and lenders: Review figures for covenant compliance, audit sampling, or loan reporting requirements.

Essential Data Elements to Include

Company Name: Legal entity name

Reporting Period: Month and year

Prepared By: Preparer name and role

Total Revenue: Gross income

Total Expenses: Operating and non-op

Net Cash Change: Cash inflow/outflow

Core Components of a Professional September Statement

Include clear sections so readers can navigate the statement quickly: summary, primary statements, explanatory notes, and evidence. Consistent layout and documented assumptions reduce follow-up queries and support audits.

Executive Summary

Concise overview of September highlights, key drivers of performance, and one- or two-line conclusions to orient readers before they review detailed schedules.

Income Statement

Month and year-to-date revenue and expense lines with comparative columns to prior period and budget, showing material variances and percentage changes.

Balance Sheet

Snapshot of assets, liabilities, and equity at month end, with callouts for large movements or reclassifications that affect liquidity or covenant ratios.

Cash Flow Statement

Direct or indirect cash flow for operating, investing, and financing activities with reconciliations to the cash balance on the balance sheet.

Notes & Variances

Explanations for material fluctuations, one-time items, accrual adjustments, and any accounting policy changes relevant to the month.

Supporting Schedules

Detailed backups for accounts receivable, accounts payable, fixed assets, payroll, and intercompany balances to support figures shown.

Step-by-Step: Preparing the September Statement

Follow a consistent month-end routine to close quickly and accurately.

01

Gather Data: Export GL, bank feeds, and subledgers.
02

Reconcile: Match bank and ledger balances.
03

Draft Statement: Populate statements and variance notes.
04

Review & Sign: Obtain approvals and finalize distribution.

How to Configure an Online Completion Workflow

Set up a repeatable template and access controls to streamline creation and secure distribution.

Field	Configuration
Template Name	Use a standardized template per entity and month.
Access Control	Grant finance and reviewer roles with view or edit permissions.
Signer Order	Establish sequential or parallel approvals to match internal policy.
Notification Preferences	Enable email or SMS alerts for assigned reviewers.

Where to Send or File the Final Statement

Establish a distribution list and retention path before finalizing the document.

Internal Reporting: Deliver to CFO, controllers, and applicable managers for review.
Lenders and Investors: Share certified copies with lender contacts per covenant requirements.
External Auditors: Provide supporting schedules and source files upon request.
Corporate Archive: Store final PDFs in the document management system for retention.

Technical Requirements for Digital Preparation and Sharing

Use platforms that support audit trails, access controls, and secure archival to meet internal and regulatory needs.

File Formats: PDF, DOCX, and XLSX supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS codes, or SSO

Recommended Timelines and Distribution Deadlines

A compact schedule helps ensure timely review and avoids reporting bottlenecks after month end.

Month-End Close Date:

Complete posting by the 3rd business day after month end

Preliminary Review:

Internal review and reconciliations completed by day five

Final Approval:

Obtain sign-off by day seven to ten

Distribution to Stakeholders:

Share final statement within ten business days

Regulatory Filings:

File statutory reports per applicable schedule

Key Milestones in the Month-End Sequence

These sequential milestones show the typical flow from data collection to archival for a monthly financial statement.

01

Data Collection

Gather transactions, bank feeds, and subledger reports.

02

Reconciliation

Resolve discrepancies and post adjusting entries.

03

Approval

Controller and CFO review and authorize the statement.

04

Archival

Store signed PDF and backups in the records system.

Common Preparation Errors to Avoid

Missing supporting schedules increases audit time and prompts follow-up requests from reviewers.
Using inconsistent reporting periods produces misleading variances and complicates year-to-date reconciliations.
Incorrect account mapping or GL classification leads to misstated results and erroneous management decisions.
Unsigned or unsigned-by-wrong-party statements can delay lender acceptance or regulatory submission.

Risks and Potential Consequences of Errors

Tax Adjustments: May trigger IRS inquiries and penalties

Backup Withholding: 24% withholding risk for missing TINs

Covenant Breach: Incorrect reporting may violate loan covenants

Regulatory Exposure: Filing errors can cause fines or notices

Audit Costs: Errors increase audit scope and fees

Reputation Risk: Repeated inaccuracies erode stakeholder trust

eSignature Pricing Comparison for Delivering the Statement

Common vendor pricing and basic feature availability for electronically signing and distributing financial statements across platforms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	No	No
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

FAQs and Troubleshooting for the Financial September Statement

Answers to common questions about preparation, signing, distribution, and retention of the September financial statement.

Need help? Contact support

What is included in the statement?
The statement typically includes an executive summary, income statement, balance sheet, cash flow statement, variance explanations, and supporting schedules for key accounts.
Who should sign or authorize it?
Authorized signers are typically the controller, CFO, or another executive designated by policy; the signature certifies that figures are accurate to the best of preparer knowledge.
Can the statement be signed electronically?
Yes. Electronic signatures that meet ESIGN and applicable state rules are acceptable when organizational policy and any counterparty requirements permit electronic execution.
What supporting documents should be attached?
Attach bank reconciliations, AR/AP aging reports, payroll summaries, and any material contract amendments that affect the reported period.
How do I correct an error after distribution?
Issue an amended statement with clear versioning, explain the correction in notes, and redistribute to recipients and any regulators or lenders who received the prior version.
How long must I keep the statement?
Retain financial statements per your records policy, generally at least three years for tax purposes and longer where industry rules or contracts require it.

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