Can I e-sign this statement?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the transaction meets intent, consent, attribution, and retention requirements.

Is notarization always required?

Not necessarily. Notarization depends on the recipient or jurisdiction. Some lenders or legal processes require notarized or sworn attestations; verify with the requesting party before submission.

What supporting documents are essential?

Typical attachments include bank statements, loan payoff letters, accounts receivable aging, and fixed-asset schedules. Provide originals or certified copies when requested for verification.

How do I correct an error after signing?

Prepare a corrected statement, include a cover letter explaining the amendment, and obtain signatures from the same authorized parties. For material errors, notify recipients and provide supporting evidence promptly.

Are digital signatures stronger than simple e-signatures?

Digital signatures (PKI-based) provide cryptographic non-repudiation, but ESIGN and UETA accept a range of electronic signatures. Use digital signatures when regulatory or non-repudiation needs are high.

How long should I retain the documents?

Retain signed statements and supporting records for at least three years; for tax, HIPAA, or SEC purposes retention periods can extend to six or seven years depending on the rule.

Electronic Signature
Templates
Finance
Financial Statement of Information

Financial Statement of Information

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL STATEMENT OF INFORMATION

I. Entity Identification

Entity Name:

Entity Registration Number: Jurisdiction of Formation:

Date of Formation: Month Day Year

Principal Business Address Mailing Address (if different) Tax Identification Primary Contact

II. Fiscal Period and Accounting Basis

Fiscal Period Covered — From: Month Day Year To: Month Day Year

Fiscal Year Ending: Month Day Year

Accounting Basis (select one)

Cash Accrual Other:

III. Balance Sheet (Summary)

All amounts in USD. Enter exact amounts without commas.

Description	Current Period	Prior Period
Cash and cash equivalents
Accounts receivable, net
Inventory
Prepaid expenses
Total Current Assets
Property, plant & equipment, net
Total Assets
Accounts payable
Short-term debt
Total Liabilities
Common stock
Retained earnings
Total Equity
Total Liabilities and Equity

IV. Income Statement (Summary)

Total Revenue
Cost of goods sold
Gross profit
Operating expenses (total)
Operating income
Other income / (expense)
Income before tax
Income tax expense
Net income

V. Audit Status, Accountant and Related Parties

Audited Reviewed Unaudited

Auditor / Preparer

Does the Entity engage in material related-party transactions? Yes No

If yes, describe material related-party transactions

VI. Notes and Disclosures

Provide any additional information necessary to explain amounts reported above, including subsequent events, contingencies, off-balance-sheet obligations, valuation methodologies, significant accounting estimates, and deviations from prior periods.

VII. Certification

The undersigned, being duly authorized to act on behalf of the Entity named above, certifies that the financial information contained in this Statement has been prepared in accordance with the accounting basis indicated, presents fairly the financial position and results of operations of the Entity for the period stated, and includes all material information known to the signer. The undersigned acknowledges that knowingly making a false statement in a financial reporting document is subject to civil and criminal penalties under applicable law.

Printed Name of Authorized Officer Title / Capacity Contact Phone

Signed By:

Title:

Signature:

Date:

What the Financial Statement of Information Is and when it’s used

A Financial Statement of Information is a structured disclosure that summarizes an entity’s or individual's financial position at a defined date, typically listing assets, liabilities, income sources, and contingent obligations. It is used to support loan applications, vendor due diligence, court filings, regulatory reviews, and internal audit processes. The document can be prepared for a company, a business owner, or an individual and should reflect audited or verifiable figures when required by the requester. Accuracy and complete supporting schedules reduce review time and compliance risk.

Why a clear Financial Statement of Information matters

A precise, well-documented Financial Statement of Information speeds decision-making, reduces lender or regulator follow-up, and establishes a reliable baseline for credit, compliance, or litigation purposes. Clear disclosure reduces legal exposure, supports accurate tax and audit positions, and helps counterparties assess creditworthiness quickly.

Who typically prepares and reviews this statement

Each audience expects different levels of verification — lenders often require bank statements and signed attestations, while regulators may demand statutory forms and certified schedules.

Corporate finance teams and controllers who compile entity-level balances and reconciliations for lenders or audits.
External accountants and auditors who verify underlying schedules and provide compilation or review opinions.
Lenders, investors, or regulatory examiners who use the statement for credit underwriting or compliance checks.

Step-by-step: completing the Financial Statement of Information

Follow a consistent sequence to reduce errors and speed approvals. Gather source records first, then populate summary line items and attach schedules.

01

Gather records: Assemble bank statements, ledgers, and supporting invoices.
02

Populate summary: Enter totals for assets, liabilities, equity, and income.
03

Attach schedules: Include rollforwards, account reconciliations, and notes.
04

Review & sign: Check math, verify sources, then sign and date.

Essential sections every professional statement should include

A complete Financial Statement of Information groups data so reviewers can verify totals quickly and drill into supporting evidence when needed.

Cover & Identifiers

Entity name, filing/contact address, reporting period, and identifier (EIN/SSN). These fields enable correct routing and matching to external records.

Balance Summary

Assets, liabilities, and equity presented in a clear table with subtotals for current and noncurrent items and cross-references to schedules.

Income Overview

Summary of revenue and expense categories for the reporting period plus year-to-date or trailing twelve-month figures where relevant.

Contingent Items

List guarantees, pending litigation, tax contingencies, and off-balance-sheet obligations that materially affect financial position.

Supporting Schedules

Bank reconciliations, accounts receivable aging, fixed asset schedules, and loan amortizations that substantiate summary line items.

Certifications

Statement of preparer responsibilities, signature block, and any accountant compilation or review language required by the requester.

Required data elements at a glance

Entity name: Full legal name

Tax identifier: EIN or SSN

Reporting date: MM/DD/YYYY

Assets total: Numeric amount

Liabilities total: Numeric amount

Contact info: Phone and email

How to configure an online completion workflow

Set up fields, authentication, and routing to match reviewer requirements before sending the document for signature.

Field	Configuration
Signature field	Required for each signer; date auto-fill enabled
Attachments	Allow upload for bank statements and schedules
Authentication	Email + optional SMS or KBA per sensitivity
Routing order	Set sequential or parallel approvals as needed

Where and how to submit the completed statement

Deliver the completed package to the requesting party and retain copies for your records. Different recipients may require different submission formats.

Lender submission: Email secure PDF or upload to lender portal
Regulatory filing: File via the agency's accepted method
Internal records: Store signed copy in secure document repository
Third-party reviewer: Provide exhibits and contact for verification

Digital delivery and signing considerations

Confirm the recipient accepts electronic signatures and that the system preserves a tamper-evident signed file for retention.

File formats: PDF and DOCX accepted
Authentication: Email, SMS code, or stronger
Audit trail: IP, timestamps, and activity log

Timing and typical submission expectations

Deadlines depend on the requesting party; prepare lead time for verification and possible follow-up document requests.

On request:

Provide within the timeframe the requester specifies

Loan origination:

Submit before underwriting or within request window

Annual review:

Provide updated statement at each fiscal year end

Regulatory inspection:

Respond within notice period supplied by agency

Correction window:

Supply corrected figures promptly after discovery

Common preparation problems to avoid

Incomplete supporting schedules cause repeated document requests and slow approvals.
Mismatched names or identifiers prevent reconciliation with bank or public records and may cause rejections.
Rounding errors or inconsistent currency treatment produce material discrepancies in totals and ratios.
Missing signatures, dates, or attestations invalidate the submission for lenders or regulatory reviewers.

Potential consequences of inaccurate or late statements

Contract delay: Underwriting or closing postponed

Funding denied: Loan or investment withheld

Regulatory action: Fines or administrative orders possible

Litigation exposure: Counterparties may sue for misrepresentation

Tax consequences: Reporting discrepancies can trigger audits

Reputational harm: Trust with partners may be reduced

Selected eSignature vendors for completing and signing the statement

Compare basic vendor pricing and common features relevant to secure completion and signature of Financial Statement of Information; signNow appears first per vendor listing rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (tier dependent)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical tips for accurate and efficient completion

Implement controls and checks to improve data quality and reduce turnaround time when preparing financial statements for external review.

Standardize templates and naming

Use a consistent template with labeled schedules and version-controlled filenames so reviewers can find supporting documents quickly and comparators remain aligned.

Pre-attach primary support

Attach bank statements, loan statements, and reconciliation working papers at submission to reduce follow-up requests and speed verification.

Use authenticated signatures

Require signer authentication appropriate to risk — email + SMS for routine, multi-factor or KBA for higher sensitivity — and keep an audit trail.

Run a two-person review

Have a preparer and independent reviewer check math, account rollforwards, and identifier consistency before finalizing to catch errors early.

Frequently asked questions about preparing and signing the Financial Statement of Information

Answers to common questions about signatures, notarization, required evidence, and corrections when preparing a Financial Statement of Information.

Need help? Contact support

Can I e-sign this statement?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the transaction meets intent, consent, attribution, and retention requirements.
Is notarization always required?
Not necessarily. Notarization depends on the recipient or jurisdiction. Some lenders or legal processes require notarized or sworn attestations; verify with the requesting party before submission.
What supporting documents are essential?
Typical attachments include bank statements, loan payoff letters, accounts receivable aging, and fixed-asset schedules. Provide originals or certified copies when requested for verification.
How do I correct an error after signing?
Prepare a corrected statement, include a cover letter explaining the amendment, and obtain signatures from the same authorized parties. For material errors, notify recipients and provide supporting evidence promptly.
Are digital signatures stronger than simple e-signatures?
Digital signatures (PKI-based) provide cryptographic non-repudiation, but ESIGN and UETA accept a range of electronic signatures. Use digital signatures when regulatory or non-repudiation needs are high.
How long should I retain the documents?
Retain signed statements and supporting records for at least three years; for tax, HIPAA, or SEC purposes retention periods can extend to six or seven years depending on the rule.

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