Can this be signed electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA (1999) for most commercial transactions, except recognized statutory exceptions such as wills or certain court filings.

Do I need a HIPAA BAA?

If the agreement involves protected health information, include a HIPAA Business Associate Agreement and follow 45 CFR §164.530(j) retention and breach-notification requirements.

How do I notarize electronically?

Use Remote Online Notarization where permitted; states require identity proofing, audio-video recording retention, and notary journal entries—verify state-specific rules before relying on RON.

What if a signer later disputes?

Maintain the audit trail (timestamps, IP, authentication), version history, and retention records. These support attribution and intent under ESIGN and can be critical evidence in disputes.

How do I revoke or amend the agreement?

Follow amendment procedures in the agreement (written amendment or signed addendum). For unilateral revocation, ensure contractual termination and notice provisions are satisfied to avoid breach.

What formats should I archive?

Archive signed records in PDF/A or other non-editable formats that preserve the audit trail. Ensure backups are encrypted and accessible for regulator requests.

Electronic Signature
Templates
Finance
Financial Technology Agreement

Financial Technology Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL TECHNOLOGY AGREEMENT

Parties and Effective Date

This Financial Technology Agreement ("Agreement") is entered into as of by and between:

Provider Name Provider Address Provider Contact (Phone / Email) Client Name Client Address Client Contact (Phone / Email)

Recitals and Definitions

WHEREAS, Provider operates technology platforms and services that facilitate financial transactions, data processing, and related analytics (the "Services"); and WHEREAS, Client desires to engage Provider to provide the Services subject to the terms and conditions set forth in this Agreement.

Definitions (material terms)

Scope of Services

Provider shall perform the Services described in the Fee Schedule and any mutually executed Statements of Work. Services include technology provisioning, maintenance, data hosting, API access, transaction routing, reconciliation support, and technical support as set forth below.

Scope Details

Fees, Billing and Payment

Client shall pay Provider the fees set forth in the Fee Schedule. Fees are exclusive of taxes unless otherwise stated. Provider will invoice Client in accordance with the invoicing intervals selected below.

Invoicing Interval Fee Schedule

Description	Quantity	Unit Rate	Amount

Subtotal: Tax (%): Tax Amount:

Shipping / Pass‑Through Costs: Total Due:

Payment Terms

Payment shall be due within days of invoice receipt. Late payments shall incur interest at % per month or the maximum permitted by law, whichever is less.

Accepted Payment Methods

Bank Transfer ACH Wire Credit Card Other:

Data Security and Compliance

Provider shall implement and maintain administrative, physical, and technical safeguards to protect Client data. Provider agrees to comply with applicable financial regulations, privacy laws, and industry standards applicable to the Services provided hereunder.

Security Standards Regulatory Compliance (select all that apply)

GLBA PCI DSS SOX Other:

Intellectual Property and License

Provider retains all ownership rights in its preexisting technology, software, and intellectual property. Provider grants Client a non-exclusive, non-transferable, revocable license to use Provider’s deliverables solely for Client’s internal business operations during the Term, subject to the payment of all fees and compliance with this Agreement.

IP Exceptions / Deliverables

Representations, Warranties and Liability

Each party represents and warrants that it has full power and authority to enter into this Agreement. Provider warrants that Services will be performed in a professional manner consistent with industry standards. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH HEREIN, PROVIDER DISCLAIMS ALL OTHER WARRANTIES.

Liability Cap

Except for breaches of confidentiality or wilful misconduct, Provider's aggregate liability under this Agreement shall not exceed:

Indemnification

Each party shall indemnify, defend and hold harmless the other party from and against third party claims arising out of a breach of the indemnifying party's representations, the indemnifying party’s negligence, or the indemnifying party's violation of applicable law in connection with this Agreement.

Indemnification Details

Term and Termination

The Term of this Agreement shall commence on the Effective Date and continue for unless earlier terminated in accordance with this Agreement. Either party may terminate for convenience with days' prior written notice.

Audit Rights and Records

Provider shall maintain records relevant to the Services for a period of at least and shall permit Client to audit such records upon reasonable notice and during normal business hours subject to confidentiality protections.

Dispute Resolution; Governing Law

The parties shall seek in good faith to resolve disputes through escalation between executives. Failing resolution, disputes shall be resolved by binding arbitration in the jurisdiction specified below in accordance with the rules agreed by the parties.

Governing Law Jurisdiction

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below.

Notice to Provider (Company / Attention / Address / Phone / Email) Notice to Client (Company / Attention / Address / Phone / Email)

Amendment; Assignment; Miscellaneous

This Agreement may be amended only by a written instrument executed by authorized representatives of both parties. Neither party may assign this Agreement without the prior written consent of the other, except to an affiliate or in connection with a merger or sale of substantially all assets, provided the assignee assumes all obligations hereunder.

Special Provisions / Additional Terms

Provider Printed Name:

By:

Date:

Client Printed Name:

By:

Date:

What a Financial Technology Agreement Covers

A Financial Technology Agreement is a contractual document that defines services, data use, security, compliance, fees, and operational responsibilities between a fintech provider and a counterparty. Typical provisions cover payment processing or data-access permissions, service levels, API usage, liability allocation, confidentiality, and privacy obligations. In many cases the agreement also specifies regulatory controls, audit rights, incident response, and data retention. For U.S. transactions, the agreement is commonly executed electronically under ESIGN and UETA-compliant workflows; ancillary exhibits may address HIPAA, PCI-DSS, or industry-specific compliance requirements.

Why this Agreement Matters for Risk and Compliance

A clear Financial Technology Agreement allocates operational risk, documents compliance with data and payments law, and preserves auditability. Electronic execution under the ESIGN Act (15 U.S.C. §7001) and UETA (1999) supports enforceability while enabling faster onboarding and consistent record retention.

Who Typically Prepares and Signs This Agreement

Common users include fintech vendors, banks, and service partners who need a binding record of data handling and payment terms.

Fintech companies and payment processors coordinating API access, settlement timing, and merchant onboarding requirements.
Banks, credit unions, and financial institutions managing third-party risk and regulatory reporting responsibilities.
Technology vendors, marketplaces, and accounting providers that require clear terms for data use, fees, and service levels.

Roles listed below often collaborate: legal drafts terms, compliance sets controls, and operations implements integration and monitoring.

Who Signs on Behalf of Each Party

Vendor Signatory

Chief Legal Officer or authorized contracting executive. Responsible for warranty, indemnity, and data-security commitments; may require board or delegated approval for material terms or pricing schedules.

Customer Signatory

Chief Compliance Officer or procurement lead. Signs for acceptance of service levels, data processing terms, and any consent disclosures required by consumer-facing statutes.

Core Sections to Include in a Professional Agreement

A complete Financial Technology Agreement groups operational, legal, and security terms so each party’s responsibilities are explicit and auditable.

Scope of Services

Clearly define permitted services, API endpoints, supported transactions, and any excluded functionality to avoid post-contract disputes.

Data Handling

Specify categories of data exchanged, permitted uses, encryption, storage location, retention limits, and breach notification procedures.

Fees and Billing

State pricing model, invoicing cadence, dispute resolution for charges, and any fee change mechanism or notice periods.

Security and Compliance

List applicable frameworks (PCI-DSS, SOC 2, HIPAA where needed), audit rights, and security controls such as encryption and access management.

Liability and Indemnity

Allocate responsibility for breaches, third-party claims, and caps on damages, including carve-outs for willful misconduct.

Termination and Transition

Define notice periods, data return or deletion, and obligations during wind-down to preserve continuity and regulatory compliance.

Step-by-Step: Complete and Execute the Agreement

Follow this sequence to prepare, review, and execute the Financial Technology Agreement efficiently and compliantly.

01

Draft Terms: Populate scope, fees, and security clauses in a shared draft for legal review.
02

Internal Approval: Obtain procurement, finance, and compliance approvals before counterparty review.
03

Counterparty Review: Share draft with signing party and incorporate negotiated changes, tracked in a redline.
04

Execution: Execute electronically or in writing; capture audit trail and distribute final fully-signed copies to stakeholders.

Typical Electronic Execution Flow

A typical e-execution workflow reduces paperwork while preserving evidentiary detail required for enforcement or audits.

Upload Document: Sender uploads final PDF or DOCX and positions signature and date fields.
Add Signers: Assign signer roles, order, and required authentication methods for each participant.
Notify Signers: Platform emails or provides links; signers authenticate and review the document.
Completion: Signed document and audit trail are archived; each party receives a copy and certificate.

Configure an Online Signing Workflow

Set these workflow settings before sending to ensure correct signer authentication, routing, and retention.

Field	Configuration
Authentication	Email link, SMS code, or KBA depending on risk level
Routing Order	Sequential or parallel signer order as required by contract
Conditional Fields	Show or hide fields based on prior responses or signatory role
Retention Settings	Specify archival period and export format for compliance

Technical Considerations for eSigning and Integration

Confirm platform compatibility, authentication levels, and how signed records will be stored and exported.

Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace supported
File Types: PDF, DOCX, and Excel supported for upload and export
Authentication: Email, SMS, KBA, and SSO options

Common Deadlines and Timing Expectations

Track negotiation, execution, onboarding, and regulatory reporting timelines to meet operational and compliance obligations.

Negotiation Window:

Allow 7–30 days depending on complexity and internal review cycles

Execution Target:

Aim for signature within 1–5 business days after final approval

Onboarding Period:

Technical integration and testing commonly take 2–8 weeks

Regulatory Reporting:

Prepare to meet any industry-specific reporting deadlines post-implementation

Record Availability:

Fully executed copies should be archived and accessible within 24–72 hours

Key Milestones from Draft to Live

Sequential milestones show the usual lifecycle from initial draft through production go-live.

01

Draft Approval

Legal and compliance sign-off on terms and attachments

02

Counterparty Review

Counterparty returns redlines or approves final draft

03

Execution

Document is signed and timestamped electronically

04

Onboarding Go-Live

APIs enabled and transactions processed under live credentials

Common Preparation Mistakes to Avoid

Using informal or ambiguous service descriptions that create scope disputes and billing ambiguity later.
Failing to specify data residency and encryption obligations, which complicates regulatory compliance during audits.
Overlooking required consents for consumer-facing records, risking ESIGN consumer-disclosure violations and unenforceability.
Not capturing an auditable signing record or incorrect signer authentication, which weakens evidentiary value if contested.

Primary Legal and Financial Risks

Tax Reporting Penalties: 1099 late penalties up to $330 per form

I-9 Violations: $281–$2,789 per paperwork violation

Intentional Noncompliance: Intentional disregard penalties $660+ per form

Data Breach Liability: Regulatory fines and notification costs

Contractual Damages: Breach exposure per agreed liability caps

Operational Disruption: Integration failures can cause settlement delays

How Organizations Use Financial Technology Agreements

Real examples demonstrate how agreements streamline onboarding, protect data, and align operational responsibilities across parties.

Optica Ventures

Optica streamlined client signings with a consistent contract process.

Their operations team reduced turnaround and improved traceability.
Brian Fitzgibbons, COO, reported the interface is simple and easy-to-use for team members and customers, improving execution reliability across deals.

Xerox NetSuite Integration

Xerox used an integration-driven agreement to automate document exchange.

Integration enabled automated signature and data sync.
Kodi-Marie Evans, Director of NetSuite Operations, noted the flexibility to get signatures in the right formats tied to NetSuite workflows.

eSignature Pricing and Feature Snapshot for Execution

Compare common plan metrics and core capabilities when selecting an eSignature solution for Financial Technology Agreements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions and Troubleshooting

Answers to common legal, technical, and procedural questions encountered when preparing or executing a Financial Technology Agreement.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA (1999) for most commercial transactions, except recognized statutory exceptions such as wills or certain court filings.
Do I need a HIPAA BAA?
If the agreement involves protected health information, include a HIPAA Business Associate Agreement and follow 45 CFR §164.530(j) retention and breach-notification requirements.
How do I notarize electronically?
Use Remote Online Notarization where permitted; states require identity proofing, audio-video recording retention, and notary journal entries—verify state-specific rules before relying on RON.
What if a signer later disputes?
Maintain the audit trail (timestamps, IP, authentication), version history, and retention records. These support attribution and intent under ESIGN and can be critical evidence in disputes.
How do I revoke or amend the agreement?
Follow amendment procedures in the agreement (written amendment or signed addendum). For unilateral revocation, ensure contractual termination and notice provisions are satisfied to avoid breach.
What formats should I archive?
Archive signed records in PDF/A or other non-editable formats that preserve the audit trail. Ensure backups are encrypted and accessible for regulator requests.

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