Is an electronic signature legally valid?

Yes. Electronic signatures are legally enforceable in the United States under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.

What if a field contains an error?

Minor errors should be corrected before execution. For executed records, use an addendum or amendment signed by all parties to avoid disputes; do not alter a signed copy without documented agreement.

When is notarization required?

Notarization depends on the document type and state law. Some states or specific transaction types require notarization or witnesses; verify local requirements when the TOB Print evidences instruments or property transfers.

Can I rescind a signed TOB Print?

Revocation depends on contract terms and applicable law. For consumer-facing electronic records, ESIGN requires disclosure of the right to withdraw consent and a process to do so; consult counsel for contractual rescission steps.

How long should I keep signed copies?

Retain records at least as long as applicable federal or state retention rules require (e.g., IRS: 3 years; HIPAA: 6 years) and longer where contracts or regulations demand extended retention.

Which platform features matter most for compliance?

Look for secure storage, tamper-evident signed PDF, audit trails, role-based access, and where needed, HIPAA compliance with a signed BAA or 21 CFR Part 11 support for regulated records.

Electronic Signature
Templates
Finance
Financial TOB Print

Financial TOB Print

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL TERMS OF BUSINESS (TOB)

Effective Date:

Parties

Provider Name Provider Address Client Name Client Address

Scope of Services

Provider will perform financial advisory, reporting, reconciliation and related services as described in the Fee Schedule below. Any change to scope that materially increases time or cost will require written amendment signed by both parties.

Primary services summary

Fees and Fee Schedule

Fees are charged in accordance with the schedule below. All fees are exclusive of applicable taxes unless expressly stated. Provider will invoice in arrears except where milestone billing is indicated.

Description	Quantity	Unit Rate	Amount

Subtotal Tax (if applicable) Total Due

Invoicing and Payment Terms

Invoices are due within days of invoice date. Late payments will incur interest at or the maximum permitted by law, whichever is lower.

Accepted payment methods

Wire transfer / Bank transfer ACH Check Credit card Other:

Confidentiality and Data

Each party shall maintain in confidence all non-public information disclosed in connection with the services and shall not use such information except to perform its obligations under these Terms. The recipient shall apply safeguards appropriate to the sensitivity of the information.

Data processing notes (if applicable)

Liability; Indemnity

Except for willful misconduct or gross negligence, Provider's aggregate liability arising out of or related to these Terms shall not exceed the total fees paid by Client to Provider under these Terms in the twelve (12) month period preceding the claim. Each party shall indemnify the other for claims arising from breach of representations, gross negligence, or willful misconduct.

Contractual liability cap (optional)

Term, Termination and Amendment

These Terms commence on the Effective Date and continue until terminated by either party upon days' written notice. Termination does not relieve either party of obligations accrued prior to termination.

Notices

Notices under these Terms shall be sent to the addresses set out below and are effective upon receipt.

Provider Contact Name Provider Contact Address Provider Email / Phone

Client Contact Name Client Contact Address Client Email / Phone

Representations and Compliance

Each party represents that it has the authority to enter into these Terms and that it will comply with all applicable laws, regulations and professional standards in performing its obligations.

Regulatory or compliance notes

Additional Terms

The parties may include additional terms here. Any additional term that conflicts with the principal provisions set forth above must be initialed by both parties to be effective.

Additional terms / special instructions

Acknowledgment

By signing below, the undersigned acknowledge and agree that they have read, understood, and accepted these Financial Terms of Business and that these Terms constitute the entire agreement between Provider and Client with respect to the subject matter.

Acknowledgment checkbox I acknowledge and accept these Terms of Business

Provider Printed Name:

By:

Date:

Client Printed Name:

By:

Date:

What the Financial TOB Print Is and when it’s used

A Financial TOB Print is a standardized printed record that summarizes the agreed terms of business for a financial transaction or service engagement. It consolidates parties, scope, payment amounts and schedules, authorization blocks, and key dates onto a single document intended for signatures and archival. Organizations use the Financial TOB Print to create an auditable, human-readable snapshot of the contractual terms that supports downstream processing, reconciliation, and regulatory review. This guide treats the TOB Print as a transactional record that can be completed, signed, and retained in both paper and electronic formats.

Why a clear Financial TOB Print matters

A well‑prepared Financial TOB Print reduces confusion about payment terms, assignment of responsibilities, and authorization authority. It creates a single source-of-truth for internal teams, external counterparties, auditors, and regulators while supporting consistent retention and dispute resolution practices.

Who typically completes and signs a Financial TOB Print

Typical users include the teams that originate, approve, and accept financial terms.

Corporate finance and accounting teams managing receivables and payment schedules.
Sales or account management collecting customer acceptance of fees and service terms.
Legal or compliance reviewers who confirm governing law, indemnities, and approval authority.

Different industry roles will add or omit supporting schedules and legal clauses based on use.

Who can sign the Financial TOB Print

Authorized Signer

A named individual with delegated signing authority for the entity. This signer must appear on a corporate delegation or internal authorization record to bind the organization and may be asked to show ID or an authorization letter.

Finance Manager

The finance or accounting manager typically verifies numeric fields, payment routing, and tax identifiers before signing. Their signature confirms accounting workflows and is used for reconciliation and audit trails.

Step-by-step: Completing the Financial TOB Print

Follow these core steps in order to reduce rework and ensure compliance before finalizing the record.

01

Gather documents: Collect contracts, quotes, billing data, and authorization records.
02

Complete fields: Fill every required field following the format rules in the fillable fields guide.
03

Verify identity: Confirm signer identity and authority using ID or internal delegation.
04

Sign and archive: Execute signatures, generate audit trail, and store per retention policy.

How the Financial TOB Print moves through your workflow

A consistent handoff sequence reduces turnaround time and supports electronic audit trails for later review.

Prepare: Originator completes the draft with required attachments and fields.
Place fields: Add signature, initial, and date fields in the final document.
Send: Deliver to signer(s) by secure channel or eSignature provider.
Record: Capture signed copy plus audit trail and store securely.

Typical digital workflow settings for TOB Print e-submission

Use the following configuration items when building an online signing workflow to match common internal controls.

Field	Configuration
Signature	Required; enforce signer name and date.
Authentication	Email link or SMS code for signer verification.
Routing	Sequential approval order with reminders.
Storage	PDF/A archival in secure cloud repository.

Technical considerations for digital completion

Confirm platform support for required file formats, authentication, and retention before eSubmission.

File formats: PDF, DOCX, or HTML accepted.
Integrations: Salesforce, NetSuite, Google Workspace supported.
Authentication: Email or SMS codes; stronger options optional.

Key elements that make a professional Financial TOB Print

A complete TOB Print groups operational, financial, and legal details so internal teams and external parties have a single reference for obligations and processing.

Parties & Roles

Clear identification of each party with legal names, contacts, and role descriptions reduces ambiguity about who owes what and who may authorize changes to terms.

Financial Terms

Precise description of fees, currency, rounding rules, taxes, and payment timing prevents disputes and assists downstream accounting and tax reporting processes.

Payment Schedule

A structured schedule—due dates, milestones, late fee rules, and acceptable payment methods—creates enforceable expectations and simplifies collections.

Authorization

Signature lines with printed names and titles, plus a reference to internal delegation documents, demonstrate who may bind each organization.

Attachments

Referenced exhibits, invoices, purchase orders, or rate tables should be appended and cross-referenced to maintain a single complete record.

Audit Trail

Record of who changed, viewed, and signed the document, with timestamps and IP or authentication evidence, aids compliance and dispute resolution.

Export and document handling options

Preserve the final TOB Print in formats that meet archival and sharing needs while maintaining integrity and readability.

PDF Export

Generate a flattened PDF or PDF/A file that includes visible signatures and an embedded audit summary for long‑term storage and legal admissibility.

DOCX Template

Maintain an editable DOCX master template for internal review cycles; convert to PDF after final approvals to prevent accidental edits.

CSV Data Export

Export structured fields (names, amounts, dates) as CSV for accounting import and reconciliation against ledgers and billing systems.

Attachment Package

Bundle supporting exhibits and invoices into a single archival package to ensure referenced documents remain linked to the primary TOB Print.

Timing, deadlines, and processing expectations

Set clear internal and external deadlines to reduce processing delays and to meet tax and regulatory obligations where applicable.

Customer acceptance window:

Typical response period: within 30 calendar days of issuance.

Internal approval SLAs:

Finance or legal review commonly set at 3–5 business days.

Tax reporting horizon:

Retain relevant financial records for at least 3 years per IRS requirements.

Contract commencement:

Services begin on the Effective Date indicated on the TOB Print.

Dispute notification:

Require written notice within contractually stated cure period, often 30 days.

Key processing milestones from draft to archival

A predictable milestone sequence helps teams coordinate approvals, signatures, and storage without unnecessary rework.

01

Draft prepared

Originator compiles terms and attachments for initial review.

02

Internal review

Legal and finance approve wording, amounts, and tax treatment.

03

Execution

All required signers complete signatures and attestations.

04

Archival

Signed record and audit trail stored per retention policy.

Common mistakes to avoid when preparing the TOB Print

Using inconsistent party names between the TOB and corporate formation documents leads to verification failures and payment holds.
Leaving ambiguous payment terms or rounding rules creates reconciliation disputes and delayed collections.
Failing to capture or attach referenced exhibits results in incomplete agreements and potential enforceability issues.
Skipping identity verification for signers increases fraud risk and can invalidate electronic acceptance under internal controls.

Penalties and risks of errors on the Financial TOB Print

1099 late: Per‑form penalty $60–$330 depending on lateness.

Intentional disregard: Penalty $660+ per form, no maximum cap.

I‑9 paperwork: $281–$2,789 per violation for I‑9 errors.

Payment returns: Returned ACH events cause bank fees and collection delays.

Contract disputes: Ambiguity can result in litigation costs and damages.

Recordkeeping lapses: Failure to retain records may trigger regulatory findings.

Comparing typical eSignature vendor costs and capabilities for TOB Prints

Vendor selection affects cost, workflow features, and compliance options; the table below summarizes common commercial plans for reference.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Premium)	Yes (plan-dependent)	Yes (plan-dependent)	Yes (plan-dependent)	Limited
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-world examples of financial records standardized with TOB Prints

Organizations across sizes standardize transactional terms onto a single printed or electronic TOB Print to streamline execution and recordkeeping.

Optica Ventures (COO)

Optica standardized a printable TOB summary for recurring client engagements to reduce emailed attachments and versioning confusion

The condensed print captured fees and schedules on one page
The COO reported simpler customer acceptance and fewer reconciliation errors after adopting the standardized TOB Print process.

Fertility Centers of Illinois (Founder)

A healthcare provider used a TOB Print to combine service fees with payment authorization and privacy acknowledgements

The single document reduced missing fields in patient billing
Management noted faster collections and a clearer audit trail tied to patient consent records.

Frequently asked questions about completing and managing the TOB Print

Answers to common questions about signature validity, corrections, digital submission, and retention for the Financial TOB Print.

Need help? Contact support

Is an electronic signature legally valid?
Yes. Electronic signatures are legally enforceable in the United States under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.
What if a field contains an error?
Minor errors should be corrected before execution. For executed records, use an addendum or amendment signed by all parties to avoid disputes; do not alter a signed copy without documented agreement.
When is notarization required?
Notarization depends on the document type and state law. Some states or specific transaction types require notarization or witnesses; verify local requirements when the TOB Print evidences instruments or property transfers.
Can I rescind a signed TOB Print?
Revocation depends on contract terms and applicable law. For consumer-facing electronic records, ESIGN requires disclosure of the right to withdraw consent and a process to do so; consult counsel for contractual rescission steps.
How long should I keep signed copies?
Retain records at least as long as applicable federal or state retention rules require (e.g., IRS: 3 years; HIPAA: 6 years) and longer where contracts or regulations demand extended retention.
Which platform features matter most for compliance?
Look for secure storage, tamper-evident signed PDF, audit trails, role-based access, and where needed, HIPAA compliance with a signed BAA or 21 CFR Part 11 support for regulated records.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now