Financial Travel Services Contract

FINANCIAL TRAVEL SERVICES CONTRACT

PARTIES AND EFFECTIVE DATE

This Financial Travel Services Contract ("Agreement") is entered into between:

Effective Date:

SCOPE OF SERVICES

Provider will arrange, coordinate and manage financial travel services on behalf of Client, which may include but are not limited to: financial consultation related to travel expenditures, negotiated vendor procurement, booking and payment facilitation for travel suppliers, currency management services, escrow of client travel funds, and expense reporting ("Services"). Specific services and deliverables will be set forth in the Itemized Services table below and any attached schedules incorporated into this Agreement.

ITEMIZED SERVICES AND FEES

List the services, quantities, unit rates and amounts. Provider will invoice Client for the amounts set forth. All amounts are in the currency specified in Payment Terms.

PAYMENT TERMS

Client shall pay Provider in accordance with the schedule below. All payments are non-refundable except as set forth in Cancellation and Refund. Amounts unpaid beyond the due date shall incur a late fee of the greater of a fixed fee or interest at the rate specified below.

Accepted payment methods (check all that apply):

EXPENSES AND THIRD-PARTY VENDORS

Client authorizes Provider to incur reasonable third-party vendor charges on Client's behalf. Such disbursements are payable by Client and shall be invoiced and reimbursed to Provider within the time specified in invoices. Provider will maintain receipts and documentation for all third-party expenses and shall provide them upon request.

CANCELLATION, RESCHEDULING AND REFUNDS

Either party may terminate this Agreement in writing. If Client cancels or materially changes arrangements, Client remains responsible for all non-refundable vendor charges incurred and for Provider's fees as set forth in the Itemized Services. Refunds, if any, will be net of vendor cancellation fees and any reasonable administrative charges. Provider will use commercially reasonable efforts to recover refundable amounts from vendors.

LIABILITY, INSURANCE, AND INDEMNITY

Provider shall perform Services with reasonable care. Except for gross negligence or willful misconduct, Provider's liability for any claim arising from or related to this Agreement is limited to the total fees actually paid by Client to Provider under this Agreement during the six (6) months preceding the claim. Client shall indemnify and hold harmless Provider from third-party claims resulting from Client's acts, omissions, or inaccurate information.

Client is responsible for obtaining appropriate travel insurance, including coverage for cancellations, medical emergencies, and lost funds. Provider's role does not guarantee vendor performance or travel outcomes.

CONFIDENTIALITY AND DATA PROTECTION

Each party will treat non-public, business, and personal information received in connection with this Agreement as confidential and will not disclose such information except as required by law or to fulfill performance under this Agreement. Provider may process Client personal data as necessary to provide Services and will implement reasonable safeguards.

FORCE MAJEURE

Neither party is liable for delays or failures in performance caused by events beyond that party's reasonable control, including natural disasters, acts of government, strikes, epidemics, transportation interruptions, or vendor insolvency. The affected party shall promptly notify the other and use reasonable efforts to mitigate impacts.

TERMINATION

Either party may terminate this Agreement for material breach if the breach remains uncured thirty (30) days after written notice. Termination does not relieve Client of obligations to pay for Services performed and expenses incurred through the date of termination.

GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement is governed by the laws of the jurisdiction specified below. The parties agree to first attempt to resolve disputes through good faith negotiation and mediation. If unresolved, disputes will be resolved by binding arbitration conducted in the agreed jurisdiction, with costs allocated as determined by the arbitrator.

NOTICES

Notices under this Agreement shall be in writing and delivered to the addresses set forth above or to updated addresses provided in writing. Notice is effective upon receipt or as provided by applicable law.

MISCELLANEOUS

This Agreement constitutes the entire agreement between the parties and supersedes prior discussions. Amendments must be in writing and signed by both parties. If any provision is held unenforceable, the remaining provisions remain in effect.

Sign Now