Are electronic signatures valid?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided intent, consent, attribution, and retention requirements are met.

When is notarization required?

Notarization is typically required when a third party explicitly requests an acknowledged signature or when state law requires it for underlying instruments; check state notary rules for specifics.

How do I correct an error after signing?

Create a corrected statement or an amendment and have all required signers execute it; retain both original and corrected versions with an explanation for auditability.

Can remote online notarization be used?

Many states permit RON with identity proofing and recording; verify the target state’s RON rules and the notary’s authority before relying on a remote notarization.

How long should I retain the statement?

Retain for the active term plus at least three years; follow applicable federal rules such as IRC §6501(a) and industry requirements like HIPAA’s 6-year rule if health data is involved.

What authentication level is recommended?

Use an authentication strength proportional to risk: email link for low-risk statements, SMS or knowledge-based verification for moderate risk, and multi-factor or certified digital signatures for high-risk or regulated transactions.

Electronic Signature
Templates
Finance
Financial Value Statement

Financial Value Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL VALUE STATEMENT

Client and Preparer Information

Statement No.:

Prepared For: Client Name Client Address Prepared By: Company or Appraiser Preparer Address

Preparer Contact Phone

Preparer Email

Statement Date:

Purpose of Statement

Valuation Summary

Effective Valuation Date:

Total Gross Value

Total Encumbrances

Net Value

Asset Schedule (Itemized)

List each asset, valuation date, basis, encumbrances and net value. Values expressed in stated currency.

Description	Valuation Date	Current Value	Basis of Valuation	Ownership %	Encumbrances	Net Value

Subtotal Current Value Subtotal Encumbrances Total Net Value

Valuation Methodology

The following approaches were considered and applied as applicable. Check all that apply.

Market Approach Income Approach Cost Approach

Other:

Narrative of Methodology and Key Inputs

Assumptions and Limiting Conditions

This Financial Value Statement is prepared solely for the use of the named Client for the stated purpose. The valuation is based on documents, representations, and information provided by the Client and third parties. The preparer disclaims responsibility for undisclosed or inaccurate information. The valuation does not constitute a guarantee of marketability or liquidation value.

Specific Assumptions and Limiting Conditions

Supporting Documents

Financial statements

Prior appraisals or valuations

Contracts, leases and agreements

Legal documents and titles

Fees and Payment

Fee for services:

Payment Terms and Accepted Methods

Certification

The undersigned certifies that, to the best of their knowledge and belief, the information contained in this Financial Value Statement is true and accurate, the analyses and opinions expressed are limited to the stated purpose, and no material facts have been knowingly withheld. The preparer further represents that there are no undisclosed conflicts of interest that would impair impartiality in providing this valuation.

Limitations on Use and Liability

Preparer Printed Name:

By:

Date:

What a Financial Value Statement Is and When it’s Used

A Financial Value Statement summarizes an entity’s measured economic position at a specific date, listing assets, liabilities, and calculated net value. It is used for internal reporting, due diligence, loan underwriting, M&A negotiation, and as a supporting document for tax or regulatory filings. The statement typically includes identification of the reporting entity, the reporting period, accounting methods used, detailed line items for major asset and liability classes, and a signature block for the preparer and an authorized signatory.

Why the Financial Value Statement Matters

A clear Financial Value Statement provides a concise baseline for decision makers, lenders, and counterparties by quantifying value and documenting assumptions. It reduces ambiguity in negotiations, supports compliance reviews, and creates a single reference point for audits and financial reconciliation.

Who Typically Prepares and Reviews These Statements

Professionals across finance and operations prepare Financial Value Statements depending on context; reviewers vary by use case.

CFOs and finance directors preparing consolidated statements for lenders or board review.
Controllers and accountants compiling line-item detail and reconciliations for auditors.
Loan officers, underwriters, and external advisors who evaluate collateral and covenant coverage.

Assign reviewers based on the document’s purpose — internal reporting, external financing, transaction diligence, or regulatory submission.

Primary Signers and Their Roles

Chief Financial Officer

The CFO certifies the accuracy of the Financial Value Statement for board-level decisions and financing. They must ensure internal controls support the numbers and that any adjustments are documented. Their signature indicates executive-level authorization.

Authorized Preparer

The preparer (controller, external accountant, or financial analyst) compiles supporting schedules and reconciliations and affirms methodology. They should retain source records and be available to answer lender or auditor inquiries.

Step-by-Step: Completing a Financial Value Statement

Follow these steps in order to collect data, confirm assumptions, and produce a signed, auditable statement.

01

Gather source records: Collect bank statements, ledgers, and supporting invoices for the reporting period.
02

Reconcile balances: Match ledger totals to bank and subledger balances and resolve discrepancies.
03

Document assumptions: List valuation methods, reserve policies, and any non recurring items in an assumptions appendix.
04

Authorize and sign: Obtain required signatures and date the statement; retain a copy and supporting schedules.

How to Configure an Online Completion Workflow

Set up a consistent digital workflow to collect inputs, request signatures, and store completed statements.

Field	Configuration
Statement Date	Auto-fill current date or require manual entry in MM/DD/YYYY.
Supporting Schedules	Require file upload fields for reconciliations and attachments.
Signer Order	Set role-based signing order: preparer first, then approver.
Audit Trail	Enable timestamping, IP capture, and signer authentication.

Typical eSubmission and Review Flow

A clear arrow-style workflow reduces delays and preserves the audit trail when the statement is shared electronically.

Upload and tag: Upload the PDF or Word statement and place signature, date, and attachment fields.
Assign signers: Add signer emails and set the signing order or parallel signing as required.
Authenticate: Use email link or SMS code for signer verification; stronger methods where required.
Complete and store: Capture signed PDF and store with audit trail in the document repository.

Core Elements to Include for a Professional Statement

A complete Financial Value Statement combines identity, quantified balances, stated methodology, and authenticated approval to serve internal and external needs.

Entity identification

Legal name, EIN or tax identifier, business address, and contact person for follow-up inquiries.

Valuation date

Clear statement date and reporting period; this defines the snapshot and affects audit scope.

Assets schedule

Line-items for cash, receivables, inventory, investments, and fixed assets with brief descriptions.

Liabilities schedule

Itemize accounts payable, accrued expenses, debt obligations, and contingent liabilities.

Accounting methods

Notes on recognition, valuation, depreciation, and reserve policies used to prepare the statement.

Authorization

Signature block with printed name, title, date, and indication of electronic or wet signature method used.

Required Data and Security Considerations

Entity ID: Full legal name and taxpayer identification

Reporting date: MM/DD/YYYY snapshot date

Monetary values: USD amounts rounded consistently

Methodology note: Brief description of valuation methods

Signature metadata: Timestamp, signer identity, and IP address

Storage encryption: AES-256 at rest; TLS 1.2/1.3 in transit

Practical Practices for Accurate Statements

Follow these practices to improve accuracy, reduce review time, and establish a consistent audit trail.

Use consistent accounting standards across reporting periods

Adopt GAAP or another recognized basis and state it in the methodology section. Consistency aids comparability and reduces auditor queries, and any change must be documented with rationale and effect on results.

Attach reconciliations and source documents

Provide supporting bank reconciliations, aged receivable schedules, and inventory counts. Detailed attachments shorten review cycles and provide evidence for adjustments or unusual items.

Record preparer notes for unusual items

Explain one-time gains, asset impairments, or contingent liabilities in a notes appendix. Clear explanations reduce misinterpretation during diligence or lending reviews.

Maintain an immutable audit trail for signatures

Capture signer identity, timestamp, and verification method. An auditable track record supports ESIGN/UETA compliance and demonstrates attribution.

Frequent Errors to Avoid

Using inconsistent valuation dates across schedules causes reconciliation failures and reviewer confusion.
Omitting supporting schedules for large line items increases the likelihood of audit questions or lender delays.
Mismatched entity names or tax IDs lead to rejection by banks and create compliance risk.
Failing to document valuation methods for intangible assets reduces enforceability in diligence or dispute contexts.

Consequences of Incorrect or Misleading Statements

Regulatory exposure: May trigger enforcement or fines if used in regulated filings or investor disclosures

Loan covenant breach: Incorrect values can violate covenants, risking default or acceleration

Tax repercussions: Inaccurate financials may lead to IRS adjustments and penalties under IRC rules

Contractual disputes: Misstatements can form the basis for indemnity claims or rescission

Reputational harm: Stakeholder trust may be damaged, affecting future financing opportunities

Audit delays: Incomplete documentation prolongs external audits and increases professional fees

eSignature Vendor Pricing and Feature Comparison

This table compares starting prices and common plan capabilities for representative eSignature vendors. Pricing models and features vary by billing frequency and plan tier.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Common Timing and Processing Expectations

Timelines depend on internal review cycles, external approvals, and whether notarization or audit is required.

Preparation Time:

1–5 business days depending on data collection complexity

Internal Review:

2–7 business days for controller and CFO sign-off

External Audit Requests:

Allow 7–21 business days when auditors require supporting schedules

Notarization or RON:

Same day to 3 business days depending on scheduling and jurisdiction

Distribution:

Signed copies are typically delivered immediately via secure link or stored archive

Illustrative Examples from Real Organizations

Two representative examples show how organizations use Financial Value Statements in different contexts.

Optica Ventures LLC

Optica needed rapid investor review during fund close

The interface was simple for internal teams
Optica used the signed statement with supporting schedules to accelerate investor due diligence and close financing without in-person meetings.

Fertility Centers of Illinois

A medical services provider required secure, auditable financial attestations

Flexibility to sign on mobile improved completion rates
The signed statements allowed faster vendor contracting and supported HIPAA-compliant handling of related operational data.

Frequently Asked Questions and Troubleshooting

Answers to common questions about validity, authentication, corrections, and storage for Financial Value Statements.

Need help? Contact support

Are electronic signatures valid?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided intent, consent, attribution, and retention requirements are met.
When is notarization required?
Notarization is typically required when a third party explicitly requests an acknowledged signature or when state law requires it for underlying instruments; check state notary rules for specifics.
How do I correct an error after signing?
Create a corrected statement or an amendment and have all required signers execute it; retain both original and corrected versions with an explanation for auditability.
Can remote online notarization be used?
Many states permit RON with identity proofing and recording; verify the target state’s RON rules and the notary’s authority before relying on a remote notarization.
How long should I retain the statement?
Retain for the active term plus at least three years; follow applicable federal rules such as IRC §6501(a) and industry requirements like HIPAA’s 6-year rule if health data is involved.
What authentication level is recommended?
Use an authentication strength proportional to risk: email link for low-risk statements, SMS or knowledge-based verification for moderate risk, and multi-factor or certified digital signatures for high-risk or regulated transactions.

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