Is an electronic signature acceptable?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signature meets intent, consent, attribution, and retention requirements.

What if a lender requires a notarized affidavit?

Some lenders require a notarized or sworn attestation. Notarization rules vary by state; if notarization is required, use in-person or RON where the jurisdiction permits.

How do I correct a posted error after signing?

Create a corrected version and record the change with a dated amendment or addendum. Retain both versions and an audit trail showing who authorized the correction.

What authentication level is recommended?

Use at least email plus SMS code for external lenders; stronger authentication (SSO, KBA, or ID proofing) for high-risk or covenant-critical submissions.

How long should I retain the signed template?

Retain financial records at least three years for IRS purposes (IRC §6501(a)); many organizations keep seven years or longer for audit and legal hold purposes.

Can I use formulas and conditional fields?

Yes. Use formula fields for totals and conditional sections for optional adjustments; document formulas in the notes for auditor review.

Electronic Signature
Templates
Finance
Financial WC Template

Financial WC Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCIAL WORKING CAPITAL FACILITY AGREEMENT

This Working Capital Facility Agreement (the Agreement) is entered into as of the day of , (the Effective Date), by and between the parties set forth below.

Parties

Lender Name Lender Entity Type

Corporation LLC Individual Other

Lender Address Lender Contact Phone Borrower Name Borrower Entity Type

Corporation LLC Partnership Individual

Borrower Address Borrower Contact Phone / Email

Facility

Commitment Amount: $ . Lender agrees to make available to Borrower a facility (the Facility) on the terms set forth herein for the primary purpose of financing the working capital needs of Borrower.

Facility Type

Revolving credit facility Term loan Combination

Availability Period

From: To:

Interest Rate

Interest shall accrue on the outstanding principal balance at the Interest Rate specified above, calculated on a basis and payable in arrears on each Payment Date set forth in the Repayment Schedule.

Origination Fee

Repayment Schedule

The principal and accrued interest shall be repaid according to the schedule below. Any amounts not provided below remain payable on demand upon Event of Default.

Payment Date	Amount Due	Interest Portion	Principal Portion	Remaining Balance



Subtotal

Default, Fees and Remedies

Late payment fee: upon any failure by Borrower to pay any amount on the due date, Borrower shall pay a late fee equal to and interest on the overdue amount at a rate equal to the greater of the Interest Rate plus per annum.

Events of Default include without limitation: (a) failure to pay principal or interest when due; (b) breach of any representation, warranty or covenant material to the Facility; (c) insolvency, assignment for the benefit of creditors, or commencement of bankruptcy proceedings by or against Borrower; (d) cross-default under other material obligations. Upon Event of Default, Lender may accelerate all outstanding obligations, exercise remedies and apply any collateral to satisfy Borrower’s obligations.

Security and Collateral

Security Description (if any)

Representations, Warranties and Covenants

Borrower represents and warrants that all information provided to Lender in connection with this Agreement is true, correct and complete in all material respects and that Borrower is duly organized, validly existing and in good standing under the laws of its jurisdiction of formation. Borrower covenants to use Facility proceeds solely for working capital and permitted corporate purposes and to deliver financial statements and other information required by Lender upon request.

Borrower Acknowledgement

Notices

All notices, requests and other communications under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as a party may designate in writing in accordance with this section. Notices are effective upon personal delivery, confirmed electronic delivery, or three business days after deposit with certified mail.

Lender Notice Address Borrower Notice Address

Miscellaneous

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflicts of law principles. Any dispute arising out of or relating to this Agreement shall be resolved in the courts of that state or another forum agreed by the parties.

Additional Terms / Notes

Execution

Lender:

By:

Title:

Date:

Borrower:

By:

Title:

Date:

What the Financial WC Template Is and When It’s Used

The Financial WC Template is a standardized working capital report used to summarize a company’s short-term liquidity position. It brings current assets and current liabilities into a single view, applies agreed adjustments, and produces working capital and related ratios for internal reporting, lender due diligence, covenant monitoring, and investor reviews. Organizations use the template for monthly closes, loan covenant certifications, M&A diligence packages, and board reporting to ensure consistent presentation of cash, receivables, inventory, payables, and short-term accruals across reporting periods.

Why a Consistent Working Capital Template Matters

A consistent Financial WC Template reduces ambiguity, speeds review cycles, and supports reliable covenant reporting. It standardizes calculations and audit trails so stakeholders can compare periods, identify trends, and test assumptions without rework.

Who Typically Completes and Reviews a Financial WC Template

Primary users prepare the template while other teams consume it for decisions and compliance.

CFO / Controller — Prepares and certifies working capital schedules; owns reconciliations and covenant attestations.
Lenders / Credit Analysts — Review template for covenant compliance, liquidity analysis, and draw requests.
External Auditors / Accountants — Validate balances against general ledger and supporting schedules during audits.

Use role clarity to assign input sources, reconciliation owners, and final signatory responsibility.

Core Sections to Include in the Financial WC Template

Design the template so each core element is clear, auditable, and traceable to source ledgers. Labels should match chart of accounts and support roll-forward schedules.

Current Assets

Separate cash, short-term investments, accounts receivable, inventory, and prepaid items with links to GL balances and aging schedules for traceability.

Current Liabilities

List accounts payable, accrued expenses, short-term debt, and other current obligations; include due dates and vendor reconciliations.

Working Capital Calculation

Show the arithmetic: Current Assets minus Current Liabilities, with working capital ratios and explanatory line items for material adjustments.

Adjustments & Reconciliations

Document manual adjustments, eliminated intercompany balances, and reconciling items with owner, date, and supporting reference numbers.

Supporting Schedules

Attach receivables aging, inventory roll-forwards, fixed accrual support, and cash reconciliation reports to substantiate totals.

Notes & Assumptions

Include method notes, cut-off policies, currency treatment, and one-line explanations for any judgmental estimates used in calculation.

Security and Compliance Elements to Protect the Template

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamps, IP addresses, action history

Access Controls: Role-based permissions with least privilege

Authentication: Email, SMS code, or stronger MFA options

Retention: Immutable record retention with versioning

Certifications: SOC 2 Type II and ISO 27001 compatible

Step-by-Step: Complete the Financial WC Template

Follow a four-step flow from data collection to certification to ensure accuracy and timely distribution.

01

Gather Source Data: Pull bank reconciliations, GL trial balance, and aging schedules
02

Enter and Reconcile: Populate fields, run formulas, and reconcile differences
03

Review and Adjust: Document adjustments, get owner approvals, and update notes
04

Certify and Distribute: Sign the template and send to lenders or stakeholders

How to Configure an Online Workflow for This Template

Configure automated calculations, signer order, and export formats before sending to reduce manual steps and errors.

Field	Configuration
Auto-calculation Fields	Enable formula fields for totals and ratios
Conditional Sections	Show adjustment lines only when non-zero
Signer Roles	Define preparer, reviewer, and approver roles
Export Formats	Enable PDF/A and Excel export for archives

Typical Submission Routes for the Finished Template

Decide destination(s) based on the recipient’s security and audit requirements; keep a retained copy for internal records.

Internal Archive: Store signed PDF in finance document repository
Lender Portal: Upload to the lender’s secure document intake system
Auditor Upload: Provide access to external auditors via secure share
Board Package: Attach PDF to board materials with version note

Technical Formats and Integrations to Support

Ensure the platform you use supports common document formats and integrates with core systems for traceability.

Formats Supported: PDF, DOCX, XLSX
Integrations: NetSuite, Salesforce, Google Workspace
Authentication Options: Email, SMS code, SSO/MFA

Integrations reduce manual upload steps and help keep the signed template linked to the originating ledger, audit trail, and any loan files.

Typical Timing and Reporting Cadences

Establish clear deadlines tied to accounting close and any lender covenant reporting dates to avoid late certifications or covenant breaches.

Monthly Close Submission:

Submit within 10 business days after period end

Quarterly Covenant Report:

Provide reconciled template within 20 business days

Annual Audit Package:

Include signed working capital schedules for year-end audit

Interim Lender Requests:

Deliver within the lender’s specified timeframe

Version Control Cutoff:

Freeze template before sign-off to prevent post-signing edits

Common Mistakes to Avoid When Preparing the Template

Misclassifying long-term items as current, which inflates working capital and misstates liquidity.
Failing to reconcile receivable allowances or exclude disputed balances from usable liquidity.
Omitting manual accruals or cut-off adjustments that shift liabilities between periods.
Using inconsistent currency or period conventions across supporting schedules and the template.

Risks and Potential Consequences of Inaccurate Reporting

Loan Covenant Breach: May trigger default or accelerated repayment

Tax Adjustment: IRS adjustments could increase tax liability

Audit Qualification: External auditors may issue qualified opinions

Funding Delay: Lenders may pause disbursements

Investor Impact: Loss of investor confidence or renegotiation

Legal Exposure: Potential claims for misstatement or negligence

eSignature Vendor Comparison for Distributing the Financial WC Template

Compare vendor pricing and capabilities for recurring distribution, audit trails, and HIPAA or enterprise compliance when selecting an eSignature provider.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical Tips to Keep the Template Accurate and Efficient

Adopt a repeatable process, clear ownership, and automated checks to reduce manual errors and speed review cycles.

Use Source-Ledger Links

Link template lines directly to GL sub-ledgers or exported reports so numbers can be traced and reconciled without manual copy-paste.

Standardize Versions

Apply a version naming convention and require preparer initials and date to avoid confusion during audits or lender reviews.

Automate Calculations

Implement formula fields for totals and ratios to prevent arithmetic errors and ensure consistent presentation between periods.

Verify Signatory Authority

Confirm the signer has delegated authority to certify financial data to avoid lender rejection or legal disputes.

Frequently Asked Questions About the Financial WC Template

Answers to common questions about validity, signing, corrections, storage, and lender requirements for working capital reports.

Need help? Contact support

Is an electronic signature acceptable?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signature meets intent, consent, attribution, and retention requirements.
What if a lender requires a notarized affidavit?
Some lenders require a notarized or sworn attestation. Notarization rules vary by state; if notarization is required, use in-person or RON where the jurisdiction permits.
How do I correct a posted error after signing?
Create a corrected version and record the change with a dated amendment or addendum. Retain both versions and an audit trail showing who authorized the correction.
What authentication level is recommended?
Use at least email plus SMS code for external lenders; stronger authentication (SSO, KBA, or ID proofing) for high-risk or covenant-critical submissions.
How long should I retain the signed template?
Retain financial records at least three years for IRS purposes (IRC §6501(a)); many organizations keep seven years or longer for audit and legal hold purposes.
Can I use formulas and conditional fields?
Yes. Use formula fields for totals and conditional sections for optional adjustments; document formulas in the notes for auditor review.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now