Fire Safety Equipment Replacement Form

Fire Safety Equipment Replacement Agreement

This Fire Safety Equipment Replacement Agreement (Agreement) is entered into by and between Owner Name: and Vendor Name: .

Effective Date: Location of Premises:

WHEREAS

WHEREAS, Owner maintains fire safety systems and appliances at the Premises and requires replacement of equipment that is defective, expired, non-compliant, or otherwise unserviceable; and

WHEREAS, Vendor represents that it is duly qualified and experienced to supply, install, and commission replacement fire safety equipment in accordance with applicable codes, manufacturer instructions, and industry standards; and

WHEREAS, the parties wish to set forth the terms and conditions under which Vendor will perform the replacement services and supply the equipment described below.

SCOPE OF WORK

ITEMIZED REPLACEMENT SCHEDULE

Provide an itemized list of equipment to be replaced, quantities, unit prices and serial numbers. Attach additional pages if necessary.

PAYMENT TERMS

Total Contract Price:

Late Payment Fee (if payment not received within specified terms):

Invoices shall reference the Agreement and the applicable itemized list. Vendor shall submit invoices to Owner at the billing address provided; Owner will remit payments in accordance with the Payment Schedule above unless disputed in good faith.

TERM AND TERMINATION

Term Commencement Date: . Term Expiration Date: .

Either party may terminate this Agreement for material breach if the breaching party fails to cure within days after written notice. Owner may terminate for convenience upon payment for work performed and reasonable demobilization costs.

CONFIDENTIALITY

Vendor and Owner shall each treat as confidential all non-public business and technical information disclosed pursuant to this Agreement. Confidential information excludes information that is or becomes publicly available through no breach of this Agreement or was lawfully in the receiving party's possession prior to disclosure. Each party shall use the same degree of care to protect confidential information as it uses to protect its own confidential information, but no less than reasonable care.

Confidentiality Acknowledged:

COMPLIANCE, WARRANTIES AND INSPECTION

Vendor warrants that all replacement equipment will be new (unless otherwise specified), free from defects in material and workmanship, and compatible with existing systems. Vendor will perform all work in compliance with applicable codes, standards, and manufacturer instructions. Vendor will provide manufacturer's warranties and any service warranties in writing at project completion.

Upon completion of replacement, Vendor shall perform acceptance testing and provide test reports, serial numbers, and commissioning documentation. Owner or its representative may inspect completed work prior to final acceptance.

INSPECTION CHECKLIST

Items inspected and replaced (check all that apply):

Control Panel    Detectors / Sensors    Portable Fire Extinguishers

Fixed Suppression System    Sprinkler Heads / Piping    Alarms / Notification Devices

Expired by date    Damaged    Non-compliant with code

Routine upgrade    Other:

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

ENTIRE AGREEMENT

This Agreement, including any attachments and written change orders executed by the parties, constitutes the entire agreement between Owner and Vendor with respect to the subject matter hereof and supersedes all prior and contemporaneous proposals, negotiations, and agreements, whether written or oral.

ADDITIONAL TERMS

By executing below, each party represents that it is authorized to enter this Agreement and acknowledges receipt of a copy of the same.

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