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Flooring Contract

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FLOORING CONTRACT

THIS FLOORING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

ROOM MFR. PATTERN COLOR SIZE SQ. YDS./FT. PRICE YD./FT. AMOUNT

MOLDING:

PADDING:

ADHESIVE:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

6. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

7. SURVEY AND TITLE: If the Project is near the Owner's property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

8. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

9. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

10. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

11. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party's written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Alabama.

14. ATTORNEYS' FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

Enter text

What a Flooring Contract Is and when it's used

A Flooring Contract is a written agreement that sets the scope, price, schedule, warranties, and payment terms for flooring work between a property owner and a contractor. It establishes responsibilities for materials, site access, change orders, and cleanup, and it documents acceptance criteria for finished work. Properly drafted Flooring Contracts reduce disputes by defining deliverables, inspection steps, and remedies for defects or delays. Contractors commonly pair the contract with an estimate, product specifications, and a project schedule to create a single binding record of the transaction.

Why using a clear Flooring Contract matters

A written Flooring Contract protects both parties by documenting scope, costs, timelines, and warranty terms, which reduces disputes and supports permit or lien processes where required.

Why using a clear Flooring Contract matters

Who commonly completes a Flooring Contract

Typical parties and roles that prepare or sign a Flooring Contract.

  • Homeowners and property managers who commission work and need clear payment and warranty terms.
  • Flooring contractors and subcontractors who must confirm scope, materials, permit responsibilities, and payment schedule.
  • General contractors or project managers who integrate flooring into larger renovation or new-construction contracts.

Each signer should confirm identity, authority to bind the entity, and review warranty language before signing.

Step-by-step: completing a Flooring Contract

Follow these sequential steps to prepare, review, and finalize the contract with minimal rework.

  • 01
    Prepare document: Draft scope, price, and schedule based on the estimate.
  • 02
    Review terms: Confirm warranty, cancellation, and payment conditions.
  • 03
    Collect signatures: Obtain signatures from authorized representatives.
  • 04
    Distribute copies: Provide all parties a signed copy and retain originals.

Essential clauses to include in a professional Flooring Contract

Include clear, enforceable clauses that allocate risk, define acceptance criteria, and establish remedies to avoid common disputes in flooring projects.

Scope

Detailed description of tasks, areas to be covered, square footage, material brands, and finish standards to set objective acceptance criteria and limit ambiguity.

Schedule

Start and completion dates, milestones, and conditions for delays such as weather or material shortages; include notice procedures for schedule changes.

Price

Contract sum, deposit amount, interim progress payments, final payment conditions, and information about cost changes for unforeseen work or change orders.

Warranties

Manufacturer and installer warranty terms, duration, what is covered or excluded, and the claims process including timelines and required documentation.

Change Orders

Written approval requirement, pricing method for additional work, and how change orders affect schedule and final payment to avoid scope disputes.

Liability

Insurance requirements, indemnity scope, limits of liability, and whether the contractor must maintain worker's compensation and commercial general liability insurance.

Security and compliance considerations for contract records

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Time-stamped actions and IP address logging
HIPAA: BAA required for protected health data
ESIGN / UETA: Legal recognition of electronic signatures
Access Controls: Role-based permissions and SSO options
Retention: Exportable, tamper-evident signed PDFs

Common mistakes that cause disputes or delays

  • Vague scope descriptions that omit material specifications or room measurements, leading to disagreement about what work is included.
  • Missing or unsigned change orders where extra work proceeds without documented price or schedule adjustments, causing payment disputes.
  • Incorrect party names or license numbers that complicate enforcement, affect insurance coverage, or delay permit approvals.
  • Unclear payment schedules that lack final acceptance criteria, resulting in withheld payments or contractor claims.

Risks and consequences of an incorrect or incomplete contract

Payment Disputes: Delayed collections; liens or small-claims litigation
Permit Violations: Stop-work orders or fines from local authorities
Warranty Gaps: Coverage denial due to improper installation documentation
Insurance Exposure: Claim denials for unlicensed work or missing coverage
Mechanic's Liens: Property encumbrance until payment disputes resolved
Tax Consequences: Incorrect reporting of contractor payments

Where the Flooring Contract goes after signing

Understand routing and storage steps so copies reach permitting authorities, lenders, and insurance providers as needed.

  • Owner: Retains original signed copy for records.
  • Contractor: Keeps a signed copy for invoicing and warranty claims.
  • Permits: Submit contract with permit application when required by jurisdiction.
  • Insurer: Provide proof of contract and insurance on request.

Configuring a digital workflow for Flooring Contracts

Design a simple online workflow that routes the contract, collects signatures, and stores a signed, auditable copy.

Field Configuration
Signer Order Owner first, then contractor or simultaneous signing
Authentication Email link or SMS code for signer verification
Attachments Attach estimate, product specs, and photos
Storage Export signed PDF to secure cloud folder

Digital signing options and platform needs

Choose a platform that supports secure e-signatures, audit trails, and the integrations your team uses.

  • File types: PDF, DOCX supported
  • Integrations: Salesforce, Google Workspace, NetSuite
  • Authentication: Email, SMS, or advanced options

Ensure the platform you select provides exportable signed records, access controls, and compliance features suitable to your jurisdiction and industry.

Typical deadlines and dates to track in the contract

Record key dates explicitly to avoid payment and performance disputes and to support warranty and lien timelines.

Deposit Due Date:

Date deposit must be paid to secure materials or scheduling

Work Start Date:

Planned first day for on-site work to begin

Completion Date:

Target date for project substantially complete

Final Payment Due:

Date final invoice is payable after acceptance

Warranty Start:

Date warranty begins, typically at substantial completion

Key project milestones from contract to warranty

Track milestones as discrete stages so responsibilities and approvals are clear at each point.

01

Contract Execution

Parties sign and deposit received where applicable.

02

Material Ordering

Contractor orders materials tied to lead times.

03

Installation Start

On-site preparation and flooring installation begin.

04

Final Inspection

Owner inspection, punch list, and final payment release.

eSignature pricing and capability snapshot for contract signing

Basic pricing and capability distinctions among common eSignature providers to inform platform selection for Flooring Contract workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Flooring Contracts and e-signatures

Answers to common questions about validity, signatures, change orders, and recordkeeping for Flooring Contracts.


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