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Flooring Contract

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FLOORING CONTRACT

THIS FLOORING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

ROOM / MFR. / PATTERN / COLOR / SIZE / SQ. YDS./FT. / PRICE YD./FT. / AMOUNT

MOLDING:
PADDING:
ADHESIVE:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. IDENTIFYING INFORMATION:

(a) Full name and address of the owner(s) of the existing structure or new structure indicated in Section 3(c) below:

(b) Full name and address of the owner(s) of the land if different from the owner(s) of the structure listed above:

(c) Location of the above mentioned structure indicated by one of the following: (i) Street address; (ii) section, block, and lot numbers; or (iii) reference to a deed book and page number:

In the event the names or address of the persons indicated in 3(a) or 3(b) above change, such persons shall notify the Contractor within five (5) days of such change in writing, by certified mail, to the address set forth above.

4. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

5. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

6. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

7. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

8. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

9. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

10. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

11. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

12. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

13. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

14. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of New York.

15. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

16. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

17. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

NOTICES TO OWNER

Any contractor, subcontractor, or materialman who provides home improvement goods or services pursuant to your home improvement contract and who is not paid may have a valid legal claim against your property known as a mechanic's lien. Any mechanic's lien filed against your property may be discharged. Payment of the agreed-upon price under the home improvement contract prior to filing of a mechanic's lien may invalidate such lien. The owner may contact an attorney to determine his rights to discharge a mechanic's lien.

The home improvement contractor is legally required to deposit all payments received prior to completion in accordance with subdivision four of section seventy-one-a of the lien law and that, in lieu of such deposit, the home improvement contractor may post a bond, contract of indemnity or irrevocable letter of credit with the owner guaranteeing the return or proper application of such payments to the purposes of the contract.

However, if the contract provides that the home improvement contractor will be paid on a specified hourly or time basis for work that has been performed or charges for materials that have been supplied prior to the time that payment is due, such payments for such work or materials shall not be deemed to be progress payments and shall not be required to be deposited.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

Phone Number of License Holder

OWNER:

Signature

Print Name

Date

* Optional notice required only for home solicitation sales:

NOTICE TO BUYER

YOU, THE BUYER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT.

REFUND TERMS:

NOTICE OF CANCELLATION

(enter date of transaction)

(Date)

YOU MAY CANCEL THIS TRANSACTION, WITHOUT ANY PENALTY OR OBLIGATION, WITHIN THREE BUSINESS DAYS FROM THE ABOVE DATE.

IF YOU CANCEL, ANY PROPERTY TRADED IN, ANY PAYMENTS MADE BY YOU UNDER THE CONTRACT OR SALE, AND ANY NEGOTIABLE INSTRUMENT EXECUTED BY YOU WILL BE RETURNED WITHIN 10 BUSINESS DAYS FOLLOWING RECEIPT BY THE SELLER OF YOUR CANCELLATION NOTICE, AND ANY SECURITY INTEREST ARISING OUT OF THE TRANSACTION WILL BE CANCELLED.

IF YOU CANCEL, YOU MUST MAKE AVAILABLE TO THE SELLER AT YOUR RESIDENCE, IN SUBSTANTIALLY AS GOOD CONDITION AS WHEN RECEIVED, ANY GOODS DELIVERED TO YOU UNDER THIS CONTRACT OR SALE; OR YOU MAY IF YOU WISH, COMPLY WITH THE INSTRUCTIONS OF THE SELLER REGARDING THE RETURN SHIPMENT OF THE GOODS AT THE SELLER'S EXPENSE AND RISK.

IF YOU DO MAKE THE GOODS AVAILABLE TO THE SELLER AND THE SELLER DOES NOT PICK THEM UP WITHIN TWENTY DAYS OF THE DATE OF YOUR NOTICE OF CANCELLATION, YOU MAY RETAIN OR DISPOSE OF THE GOODS WITHOUT ANY FURTHER OBLIGATION. IF YOU FAIL TO MAKE THE GOODS AVAILABLE TO THE SELLER, OR IF YOU AGREE TO RETURN THE GOODS TO THE SELLER AND FAIL TO DO SO, THEN YOU REMAIN LIABLE FOR PERFORMANCE OF ALL OBLIGATIONS UNDER THE CONTRACT.

TO CANCEL THIS TRANSACTION, MAIL OR DELIVER A SIGNED AND DATED COPY OF THIS CANCELLATION NOTICE OR ANY OTHER WRITTEN NOTICE, OR SEND A TELEGRAM, TO , AT Address of Seller NOT LATER THAN MIDNIGHT OF .

I HEREBY CANCEL THIS TRANSACTION.

(Date)

(Buyer's Signature)

Enter text✕

What a Flooring Contract Covers and Why it Matters

A Flooring Contract is a written agreement between a property owner and a flooring contractor that sets the work scope, materials, price, payment schedule, timing, warranties, and responsibilities for site preparation, access, and cleanup. It documents the exact materials and installation method, defines change order procedures, and specifies inspection and acceptance criteria. A clear Flooring Contract limits disputes by establishing remedies for defects, late completion, and payment defaults. When executed correctly the contract is suitable for electronic signing under U.S. e‑signature law and creates an auditable record for enforcement or lien rights.

Why a Clear Flooring Contract Protects Both Parties

A properly drafted Flooring Contract allocates risk, sets payment milestones, and documents material and performance expectations. It supports warranty and lien rights, reduces misunderstanding, and creates an enforceable record that courts and regulators will evaluate under ESIGN and UETA frameworks.

Why a Clear Flooring Contract Protects Both Parties

Who Typically Completes and Signs a Flooring Contract

Flooring Contracts are used by property owners, licensed installers, and project managers to set expectations for materials, labor, and timing before work begins.

  • Homeowners and residential property owners ordering replacement or new flooring for individual properties.
  • Licensed flooring contractors and subcontractors responsible for installation, material supply, and workmanship warranties.
  • Property managers and commercial facility managers coordinating multi-unit or business installations.

Clear assignment of roles and signatures prevents delays, clarifies responsibility for permits, and helps establish priorities if defects or payment disputes arise.

Signing Authorities for a Flooring Contract

Contractor — Authorized Signer

The contractor’s authorized officer or project manager must sign to bind the business. Ensure the signer is listed on company records and able to commit to warranties, insurance representations, and payment terms.

Homeowner — Property Owner

The individual or entity holding title must sign to authorize work and payments. If acting through an agent or property manager, include written proof of authority to avoid later enforceability disputes.

Essential Data Elements to Include in the Contract

Contractor License: Include state license number.
Insurance Details: General liability and workers’ comp limits.
Material Specifications: Brand, grade, color, quantity.
Payment Terms: Deposit, progress, final amounts.
Schedule Dates: Start and substantial completion dates.
Warranty Terms: Duration and coverage specifics.

Key Risks if the Flooring Contract is Incomplete or Incorrect

Mechanic's lien exposure: Unpaid subcontractors may file liens.
License penalties: State fines or suspension risk.
Delay disputes: Claims for liquidated damages possible.
Warranty ambiguity: Disagreements over defect coverage.
Payment withholding: Owner may withhold final payment.
Void contract risk: Missing signatures can void enforcement.

Common Preparation Errors to Avoid

  • Vague scope language that omits removal, subfloor repair, or finishes, causing disagreement on responsibilities and extra charges.
  • Unclear payment milestones or unstated conditions for withholding payments, which commonly lead to cash‑flow disputes and lien filings.
  • Missing permit or inspection responsibilities; failing to state which party secures permits increases risk of code violations.
  • No change order process defined; informal approvals for scope changes often generate disputes over cost and timing.

Core Sections Every Professional Flooring Contract Should Include

A complete Flooring Contract organizes obligations into clear sections so parties can find material, schedule, payment, warranty, and remedy terms quickly.

Parties

Full legal names, business entity types, addresses, and authorized signers for owner and contractor, plus contact information and emergency phone numbers.

Scope of Work

Detailed description of tasks including removal, subfloor preparation, installation method, seam placement, trim, transitions, and accepted quality standards.

Materials & Specs

Exact material descriptions: brand, model, grade, color, warranty coverage, and who is responsible for procurement and storage.

Payment Terms

Deposit percentage, progress payments tied to milestones, final payment on completion, accepted payment methods, and consequences for late payment.

Schedule & Access

Start date, estimated completion, working hours, site access, and owner obligations for moving furniture or providing utilities.

Warranties & Remedies

Manufacturer and workmanship warranty durations, defect reporting procedure, repair obligations, and limitation of liability where permitted by law.

Step-by-Step: Filling Out and Executing the Flooring Contract

Follow these steps to complete the contract, confirm terms, and capture binding signatures electronically or on paper.

  • 01
    Prepare details: Gather license, insurance, material, and permit information.
  • 02
    Complete fields: Enter names, scope, pricing, schedule, and payment terms.
  • 03
    Review and approve: Both parties verify specs, dates, and warranties.
  • 04
    Sign and distribute: Execute signatures and provide signed copies to all parties.

Configuring an Online Workflow for the Flooring Contract

Set up a template and signing flow to reduce manual entry, ensure required attachments, and enforce authentication for remote signers.

Field Configuration
Template Name Flooring Contract Template | Pre‑populate repeated fields
Signer Order Contractor then Owner | Sequential signing
Authentication Email plus optional SMS code | Stronger verification
Attachments Required Proof of insurance | License copy

Where to Send, File, and Store the Executed Contract

After execution, distribute copies to relevant parties and retain the signed record for warranty, lien, and tax purposes.

  • Owner Copy: Provide a signed copy to the property owner or manager.
  • Contractor File: Keep a fully executed version in the contractor’s project folder.
  • Permit Office: Submit contract or documentation if local permitting requires contractor proof.
  • Retention Archive: Store a secure copy for the statutory retention period.

Digital Signing and File Format Requirements

Choose a platform that supports common file formats, strong authentication, and detailed audit trails for executed contracts.

  • File Formats: PDF and DOCX supported
  • Integrations: Google Workspace, Microsoft 365
  • Authentication: Email, SMS, or KBA

eSignature Vendor Comparison for Executing Flooring Contracts

Compare common vendor pricing and core features relevant to contract execution, bulk sending, and regulatory compliance. signNow appears first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Typical Deadlines and Milestones in a Flooring Contract

Specify concrete dates and validity windows so both parties know when payments, inspections, and completion expectations occur.

Quote Validity:

Set an expiration for the written estimate, typically 15–60 days

Deposit Due:

Date or milestone when the initial deposit becomes payable

Start Date:

Scheduled installation commencement date

Substantial Completion:

Target date when work is usable for intended purpose

Final Payment:

Due upon final inspection and acceptance, often within 7–14 days

Key Contract Milestones from Acceptance to Closeout

Track progress with sequential milestones so payment and acceptance trigger clearly correspond to completed work stages.

01

Estimate Accepted

Owner signs estimate and pays initial deposit.

02

Materials Ordered

Contractor orders and confirms delivery dates.

03

Installation Start

Work begins on the scheduled start date.

04

Final Inspection

Punch list resolved and final payment processed.

Real-World Examples of Digital Contract Workflows

These customer stories illustrate how organizations executed service agreements and improved turnaround using digital signing and secure document workflows.

Martin Properties — Tim Martin

Tim Martin used online execution to process and complete property documents remotely for multiple properties.

  • Implementation focused on mobile signing and offline capability.
  • The result allowed processing and executing documents online with compliance and built‑in security, enabling efficient return of forms to necessary parties.

Optica Ventures — Brian Fitzgibbons

Optica’s COO favored a simple interface that customers could use without friction.

  • The emphasis was ease of use for internal teams and customers.
  • The interface proved simple and easy to use for the team and customers, improving turnaround and document completion rates.

Frequently Asked Questions About Flooring Contracts

Answers to common legal, execution, and eSignature questions related to flooring contracts and on‑site installation projects.


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