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Certificate in Lieu of Case Management Conference

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CERTIFICATE IN LIEU OF CASE MANAGEMENT CONFERENCE

STATE OF MAINE

Plaintiff

DISTRICT COURT

Location

Docket No.

v.

Defendant

M.R. Civ. P. 110A(b)(1)

1. AGREEMENT OF THE PARTIES. (Please check the appropriate box.)

A. FULL FINAL AGREEMENT. We, the parties in this family matter case, certify that we have reached a full final agreement on all issues.

B. TEMPORARY AGREEMENT. We, the parties in this family matter case, certify that we have reached a temporary agreement on all issues relating to the children.

C. This is a post-judgment action, and a court order is in effect. We wish to proceed directly to mediation. Mediation fee is enclosed.

2. DOCUMENTS ATTACHED. The following documents are attached:

A. (Check the appropriate box.)

A full settlement agreement resolving all issues; OR

A temporary written agreement on parental rights and responsibilities that explains with whom the child(ren) will be residing, what the schedule for parent-child contact will be, and how the child(ren) will be financially supported; AND

B. A completed Child Support Affidavit for each parent, if one has not previously been filed with the court; AND

C. A completed Child Support Worksheet.

If a temporary order is requested, a proposed Child Support Order and Immediate Income Withholding Order must also be attached. (These forms are available at the court clerk's office.)

3. OTHER ORDERS REGARDING CUSTODY OR SUPPORT. (Check the appropriate box.)

A. There are no other orders regarding custody or support of the child(ren).

B. There is another order regarding custody or support, but our temporary agreement is the same as that order.

C. There is an existing custody or support order that is different from our temporary agreement. A copy is attached.

4. DOMESTIC VIOLENCE OR ABUSE HISTORY.

We certify that the following information is correct:

A. Protection from Abuse Order(s) affecting the parties or their children.

None

Prior Order(s) no longer in effect

Order(s) currently in effect

B. Criminal case(s) affecting contact between the parties or between a party and the child(ren).

None

Pending case(s)

Completed case(s)

5. CONTESTED ISSUES.

The following issues are unresolved but do not require the court's attention at this time, because

all interim issues have been resolved

the contested interim issues are unrelated to the children:

Parental Rights & Responsibilities

Actual or Imputed Income of party

Marital vs. Non-marital property

Guardian Ad Litem Fees

Other:

Primary Residence

Spousal Support

Pensions or Benefits

Paternity

Rights of Contact

Real Estate

Allocation of Debt

Medical Insurance

Child Support

Support Arrearage

Personal Property

Attorney's Fees

6. NEXT COURT DATE. [Choose one of the following.]

The Clerk shall schedule the following court date:

An uncontested final hearing will be held on at

A pretrial or status conference will be held on at

Mediation will be held on at

(If mediation is requested, the mediation fee must accompany this certificate.)

If the next court event is a pretrial or status conference, we understand the following deadlines apply: (1) any required Financial Statement must be filed within 30 days, (2) the deadline for discovery is 60 days, and (3) any required mediation must be held within 90 days.

If the next court event is an uncontested final divorce hearing, we understand we must file a completed Certificate Regarding Real Estate prior to the hearing if one or both of us has an interest in any real estate. (This form is available at the court clerk's office.)

7. CERTIFICATION.

By signing this agreement, we certify that all issues affecting our child(ren) have been temporarily resolved. We ask the Court to:

adopt our agreement as an interim order of the court and waive the case management conference; OR

review our agreement and waive the case management conference. We understand either party may request a case management conference if the agreement is not being followed.

We understand that the Court will review our agreement and may require us to attend a case management conference even though we have filed this certificate.

Date:

 

Date:

 

ORDER

The agreement of the parties, which is set forth in the attached Child Support Order, Immediate Income Withholding Order and written agreement on parental rights and responsibilities, is approved as an interim order of the court, and the Case Management Conference is waived.

The agreement of the parties has been reviewed and the Case Management Conference is waived.

The agreement of the parties has been reviewed and the Case Management Conference is not waived because

The conference is scheduled for at

Date:

 

FM-054, Rev. 04/14

Page 2 of 2

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What the Certificate in Lieu of Case Management Conference Is

A Certificate in Lieu of Case Management Conference is a court filing used to inform the court and opposing parties that a formal case management conference is unnecessary or has been waived by agreement of counsel and the parties. It summarizes why the conference can be bypassed, lists the parties and counsel, and confirms that required disclosures or scheduling information have been exchanged. The certificate is typically filed under the court’s local rules or standing order and becomes part of the case docket when accepted by the clerk.

Why filing this certificate matters

Filing a Certificate in Lieu of Case Management Conference streamlines docket management, saves time for the court and parties, and documents mutual agreement to limit hearings where appropriate.

Why filing this certificate matters

Who typically prepares and files this certificate

The filing party should confirm local rule requirements before submission, as format, timing, and service obligations differ by jurisdiction.

  • Plaintiff-side counsel working to avoid unnecessary scheduling and conserve client resources during early case stages.
  • Defense counsel coordinating stipulated case management steps and avoiding duplicative hearings when discovery and scheduling are agreed.
  • Pro se litigants or court staff in lower-volume calendars who need to document waiver of a conference for docket clarity.

Step-by-step: completing and filing the certificate

Follow these sequential steps to prepare a compliant Certificate in Lieu of Case Management Conference.

  • 01
    Confirm local rule: Check the court’s local rules or standing order on CMC waivers.
  • 02
    Draft certificate: Populate caption, parties, waiver statement, and service details accurately.
  • 03
    Obtain consent: Get written or emailed agreement from opposing counsel to waive the CMC.
  • 04
    File and serve: E-file or file in clerk’s office and serve all parties per court rules.

How the filing and acceptance process typically proceeds

This is a typical workflow for submitting the certificate through court channels.

  • Prepare document: Complete the certificate with required caption and statements.
  • Obtain consent evidence: Collect email or stipulation showing opposing counsel consent.
  • Submit to court: E-file or deliver to the clerk in compliance with local procedures.
  • Clerk acceptance: Clerk reviews and dockets the filing or returns for correction.

Essential elements to include in a professional certificate

A complete certificate organizes essential case and agreement details so the court and parties can immediately see why the CMC is being waived.

Caption

Court name, case title, and docket number must exactly match other filings so the clerk can docket and locate the matter without error.

Identification

List each party and counsel with firm name and contact details to ensure service obligations are clear and recordable.

Waiver statement

A short, factual declaration that the parties agree the case management conference is unnecessary and the basis for that agreement.

Service method

Specify how counsel were served (e-file notice, email, mail) to document compliance with service rules and avoid challenges.

Signature

Printed name, firm, bar number where required, signature line, and date. Use permitted electronic signature methods if allowed.

Supporting proof

Attach or reference any stipulation, meet-and-confer emails, or scheduling orders that justify waiving the conference.

Configuring an electronic workflow for this certificate

Set up an e-filing workflow that captures consent evidence, places signature fields, and routes completed documents to the clerk and parties.

Field Configuration
Signature Block Add signer name, date, and signature fields; require signer email verification.
Consent Evidence Attach email or stipulation PDF and tag as supporting document.
Service Automation Enable automatic service notifications to listed counsel after filing.
Retention Rule Store a copy in case folder for required retention period.

Technical considerations for e-filing and e-signing

Keep an offline signed copy and confirm the clerk’s accepted format to prevent rejected filings or processing delays.

  • File formats: PDF/X, PDF/A or court-specified format are typically required.
  • Authentication: Email, SMS, or stronger signer authentication may be required by the court.
  • Integrations: Connectors for court portals, document management, and email ease submission and recordkeeping.

Timing considerations and common deadlines

Deadlines for filing a Certificate in Lieu of Case Management Conference depend on the court’s scheduling order and local rules; confirm specific timing before filing.

Before scheduled CMC:

File by the date required in the scheduling order or local rule.

When agreed early:

File promptly after mutual written agreement to provide clear docketing.

After stipulation:

File within the time frame specified in the stipulation to ensure enforceability.

Court-requested:

Submit by the deadline the court sets in any notice or order.

Late filing:

Expect possible clerk return or judge’s instruction to appear at rescheduled CMC.

Key milestones from agreement to docketing

A sequential view of key steps and milestones after the parties decide to waive a CMC.

01

Mutual Agreement

Parties document mutual waiver and reason for omitting the CMC.

02

Drafting Certificate

Prepare certificate with caption, waiver language, and service statement.

03

Signatures Collected

Obtain signatures or electronic consent from required counsel or parties.

04

File and Serve

E-file or deliver to clerk and serve all parties, then confirm docketing.

Common preparation mistakes to avoid

  • Using inconsistent caption or docket number which can cause misfiling and clerical rejection.
  • Failing to document opposing counsel’s written consent leads to disputes about whether the conference was knowingly waived.
  • Omitting service method or failing to serve all parties can render the filing ineffective under local rules.
  • Uploading the wrong file format or a non-searchable image that the court’s e-filing system rejects.

Consequences of incorrect or deficient certificates

Clerk rejection: Filing returned or rejected by clerk for correction
Hearing reinstated: Court may require parties to attend a rescheduled CMC
Case delays: Procedural delays that extend discovery and scheduling
Sanctions risk: Potential for sanctions if misrepresentation is intentional
Service defects: Failure to serve can void the waiver or require re-service
Record gaps: Incomplete docket record complicates appeals or motions

Security and compliance points for e-submission

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit trail: Tamper-evident timestamps
HIPAA support: BAA available where required
Regulatory scope: ESIGN and UETA compliant
Certifications: SOC 2 Type II, ISO 27001

Comparing common eSignature provider pricing and features

Representative starting prices and common feature availability for eSignature platforms frequently used to complete court-related certificates and supporting documents.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about filing and e-signing

Answers to common questions about when, how, and whether a Certificate in Lieu of Case Management Conference can be filed or signed electronically.


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