Vendor Application City of Minneapolis

Vendor Application City of Minneapolis

For policies on how to submit an invoice to the City.

Refer to: http://www.minneapolismn.gov/finance/procurement/procurement_compassvendor_index

The City requests that all Vendors provide an e-mail address for general correspondence. In addition each vendor should provide an e-mail for Purchase Order Notification and e-mail for Payment Advises Statements to be sent to the vendor accounts receivable department. For Vendors that do not have multiple departments, the same e-mail can be used. Please provide a general e-mail address and refrain from using individual sales or accounting personnel since often these contacts change.

The City encourages all Vendors to sign-up for ACH/EFT automatic deposit providing access to your payment funds from the City more quickly. Once the application including a W-9 is received, Your organization will be assigned a Vendor ID allowing you to conduct business with the City.

Thank you for your cooperation in completing the application. For any questions regarding the application process contact (612) 673-5108 for assistance.

Submit completed application to: accountspayable@minneapolismn.gov    Fax (612) 673-2042    Mail to address below.

City of Minneapolis    Accounts Payable, Attn: Vendor Maintenance    350 South 5th Street Room 325M    Minneapolis    MN 55415-1315

Section 2. Legal Entity

Section 3. 1099 Reporting Classification

Section 4. Vendor SIC/NAICS Codes

Refer to http://www.sba.gov/size/ to look up NAICS Codes assigned to your type of business.

Description of Type of business

SIC/NAICS Code Assigned

Section 5. State/Federal Classification

Section 6. Certified Business Enterprise (CERT)

Section 7- Payment Preference

Delivery method you prefer to receive payment?

Section 8- Authorization for Debit Memo

Vendor authorizes City to issue debit memo for discrepancy on invoice; e.g. quantity shipped, vs. quantity received, invoice different from Purchase order, tax adjustment etc.

Section 9 – ACH/EFT Enrollment

As part of the City of Minneapolis continuing efforts to efficiently process our vendor payments and lower our processing costs, the City has implemented an ACH/EFT disbursement program for the payment of vendor invoices.

Why Should Your Company or Organization Enroll? By participating in this program, you can eliminate waiting in long lines at your bank and gain the benefit of a quicker deposit to your company’s account. Not only does it free your staff’s time, but an ACH payment gives you access to the money more quickly, rather than having to wait for a check deposit to clear. We encourage all of our vendors to join the City of Minneapolis ACH/EFT disbursement program and enjoy the benefits of a no-hassle payment process and quicker access to your money.

How Does It Work? You will be notified when you will begin receiving payment via ACH/EFT. You will continue to submit your invoices in the same manner for approval and processing.

Account Type: Savings Checking

AGREEMENT

I hereby authorize and request the City of Minneapolis to initiate credit entries, and, if necessary, a debit entry in accordance with NACHA rules for reversing a credit entry made in error, to my account at the financial institution named above. Upon a need for a reversing entry, the City of Minneapolis will communicate with you in advance to arrange repayment. The electronic payment data remains in effect until withdrawn by:

I certify that the information supplied on vendor application is correct to the best of my knowledge. I further certify that in doing business with the City of Minneapolis my firm is in compliance with policy relating to conflict of interest.

Conflict of Interest policy available at: http://www.minneapolismn.gov/finance/procurement/procurement_compassvendor_index

Name of Person Completing/Authorizing Vendor Application

Send Vendor Application along with a completed W-9 Form back to the City staff person you are coordinating the purchase with.