Parties & Premises
Identify landlord, tenant, and complete premises description including suite, square footage, and property address used for notices and tax purposes.
A well-drafted commercial lease clarifies rights, reduces landlord–tenant disputes, and allocates financial and operational risk. It preserves remedies for default, documents insurance and maintenance obligations, and creates an enforceable record that courts and arbitrators can interpret consistently under ESIGN and UETA frameworks.
Typical users include the property owner, commercial tenants, and professional advisors who manage the transaction or enforce the lease.
| Field | Configuration |
|---|---|
| Authentication Method | Email plus optional SMS code or ID verification |
| Signing Order | Sequential or parallel per negotiated process |
| Template Settings | Save recurring lease templates with locked clauses |
| Notifications | Enable reminders and completion notifications |
Ensure the platform supports required file types, integrations, and authentication methods for a secure and auditable signing process.
Confirm platform encryption (TLS/AES-256), audit trails, and any required BAA or 21 CFR Part 11 protections before processing sensitive leases.
Identify landlord, tenant, and complete premises description including suite, square footage, and property address used for notices and tax purposes.
Define base rent, payment schedule, late fees, security deposit, CAM charges and any percentage rent formulas or escalations.
Specify lease start/end dates, renewal options, notice periods, and early termination rights including any break fees.
Allocate responsibility for repair, maintenance, HVAC, utilities and capital improvements, and define standards for return condition.
Require commercial general liability, property insurance, and indemnities with specified minimum limits and certificate requirements.
List events of default, cure periods, remedies (rent acceleration, re‑entry), and whether attorneys’ fees and costs are recoverable.
Attach floor plans, permitted use, parking allocations, and any tenant improvement allowances as numbered exhibits.
Require written amendments signed by both parties; specify who may approve minor administrative changes.
Allocate responsibility for environmental compliance, hazardous materials, and applicable local code obligations.
State conditions and landlord consent requirements for assignment, sublease, and transfers of tenant interest.
A regional property manager standardized leases across properties to reduce negotiation time by centralizing templates and approvals.
A small commercial landlord adopted online lease execution to remove the need for in-person signings in multi-state deals.
The signer should be an officer, member, or manager with documented authority. Provide corporate resolution or signature block showing title to confirm authority for lease binding.
Signatures must come from the property owner or a designated agent with written authority. If an agent signs, attach written evidence of that delegation.
Date when rent and obligations commence; enter MM/DD/YYYY.
Monthly or other frequency specified; late fee and grace period defined in lease.
Tenant must give written notice within the time window specified to exercise renewal.
Timeframe for return and allowable deductions defined by lease terms.
Required advance notice for early termination as specified in the lease.
Confirm all exhibits, signatures, and initials are in place before notarization.
Use government ID or approved credential analysis for in-person and KBA/MFA for RON.
Schedule notary attendance or RON session; confirm jurisdictional acceptance of RON.
Some states or lender forms require witnesses in addition to a notary — verify local rules.
If using RON, retain audio‑visual record per state rules (typically 5–10 years).
Notary records session details in journal as required by state law.
If lease is to be recorded, deliver properly notarized document to county recorder with recording fee.
Provide fully executed originals or certified copies to all parties, lender, and counsel as applicable.