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Ohio Commercial Lease

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OHIO COMMERCIAL LEASE

This lease agreement is entered into on this the day of , 20 , by and between:

(hereinafter called “LESSOR”), whether one or more,

and

(hereinafter called “LESSEE”), whether one or more.

For valuable consideration, the receipt and sufficiency of which is hereby acknowledged, LESSOR and LESSEE do hereby covenant, contract and agree as follows:

1. PREMISES AND TERM: LESSOR, hereby leases to LESSEE for the term commencing on the day of , 20 and ending on the day of , 20 , (the “TERM”) the following described premises in its present condition, located in County, Ohio:

LESSEE also has a right for the benefit of LESSEE, its employees, agents and invitees for access to and from the Leased Premises through the building and over property of LESSOR adjoining the Leased Premises, and to use those parts of the building designated by LESSOR for use by LESSEE, including but not limited to toilet rooms, elevators and unrestricted parking areas, if any.

2. RENEWAL: LESSEE and LESSOR may agree to extend or renew the lease, with any agreed modifications, in a separate, signed document.

3. RENT: The LESSEE covenants to pay to LESSOR as Rent the sum of Dollars ($ ) per month, in advance without demand on or before the first day of each month at the office of the LESSOR. The Rent for the month of , which is the first month of this lease shall be paid in the amount of Dollars ($ ), which amount is the prorated rent based upon the date this lease commences.

The LESSEE shall pay the Rent when due and payable, without any setoff, deduction or prior demand whatsoever. Any payment by LESSEE or acceptance by LESSOR of a lesser amount than shall be due from LESSEE to LESSOR shall be treated as payment on account. The acceptance by LESSOR of a check for a lesser amount with an endorsement or statement thereon, or upon any letter accompanying such check, that such lesser amount is payment in full, shall be given no effect, and LESSOR may accept such check without prejudice to any other rights or remedies which LESSOR may have against LESSEE.

4. LATE CHARGES: LESSEE shall pay a late charge in the amount of percent ( %) of the outstanding delinquent balance for any payment of the rent not made within days after the due date to cover the extra expense involved in handling late payments, but not more than dollars for any one month. This charge is in addition to any other rights or remedies of the LESSOR.

5. UTILITIES: LESSEE shall pay all charges for utilities for the PREMISES except for the following, which shall be paid by LESSOR:

On failure of LESSEE to pay the utilities when due, LESSOR shall enforce payment in the same manner as rent in arrears.

6. CONDITION OF PREMISES; USE OF PREMISES: LESSOR agrees that LESSEE, upon paying the rent and on performing all terms of this lease, shall peaceably enjoy the Leased Premises during the term of this lease.

(a) To use these Leased Premises only for .

(b) To surrender the Leased Premises to LESSOR at the end of the Term or any renewal without the necessity of any notice from either LESSOR or LESSEE to terminate the same, and LESSEE hereby expressly waives all right to any notice which may be required under any laws now or hereafter enacted and in force.

(c) To surrender possession of these Leased Premises at the expiration of this lease without further notice to quit, in as good condition as reasonable use will permit.

(d) To keep the Premises in good condition and repair at LESSEE’s own expense, except repairs which are the duty of LESSOR.

(e) To perform, fully obey and comply with all ordinances, rules, regulations and laws of all public authorities, boards and officers relating to the use of the Premises.

(f) Not to make any occupancy of the Leased Premises contrary to law or contrary to any directions, rules, regulations, regulatory bodies, or officials having jurisdiction or which shall be injurious to any person or property.

(g) Not to permit any waste or nuisance.

(h) Not to use the Leased Premises for living quarters or residence.

LESSEE shall pay (a) for any expense, damage or repair occasioned by the stopping of waste pipes or overflow from bathtubs, closets, washbasins, basins or sinks, and (b) for any damage to window panes, window shades, curtain rods, wallpaper, furnishings, or any other damage to the interior of the Leased Premises.

Any signs placed upon or about such Leased Premises shall, upon the end of the Term of the lease or upon the earlier termination, be removed by LESSEE, and LESSEE shall repair any damage to the Leased Premises which shall be occasioned by reason of such removal.

At all times, LESSEE shall keep the sidewalks, if any, in front of or adjoining the Leased Premises clean and in a sightly and sanitary condition.

All repairs, except those specific repairs set forth below which are the responsibility of the LESSOR, shall be made by the LESSEE at its own expense. If the LESSOR pays for the same or any part thereof, LESSOR shall be reimbursed by LESSEE for such amount.

The LESSOR shall be responsible for making only the following repairs [check those that apply]:

sprinkler system

heating, ventilating or air-conditioning system serving the Premises if, and to the extent, installed by LESSOR

structural repairs to exterior walls, structural columns and structural floors which collectively enclose the Premises (excluding storefronts)

the roof over the Premises

Other:

Other:

Other:

LESSEE shall give LESSOR notice of the necessity for such repairs and that such repairs did not arise from nor were they caused by the negligence or willful acts of LESSEE, its agents, concessionaires, officers, employees, licensees, invitees, or contractors.

7. FIXTURES AND TRADE FIXTURES. LESSEE shall make no changes, improvements, alterations, or additions to the Leased Premises unless such changes, improvements, alterations, or additions: (a) are first approved in writing by LESSOR; (b) are not in violation of restrictions placed thereon by the investor financing the construction of the building; and (c) will not materially alter the character of such premises and will not substantially lessen the value of the Leased Premises. LESSOR may not unreasonably withhold approval, and if there is a dispute as to reasonableness, it shall be determined by arbitration.

All improvements made by LESSEE to the Premises which are so attached to the Premises that they cannot be removed without material injury to the Premises, shall become the property of LESSOR upon installation. Not later than the last day of the Term, LESSEE shall, at LESSEE's expense, remove all of LESSEE's personal property and those improvements made by LESSEE which have not become the property of LESSOR, including trade fixtures, cabinetwork, movable paneling, partitions, and the like; repair all injury done by or in connection with the installation or removal of such property and improvements; and surrender the Premises in as good condition as they were at the beginning of the Term, reasonable wear, and damage by fire, the elements, casualty, or other cause not due to the misuse or neglect by LESSEE or LESSEE's agents, employees, visitors, or licensees, excepted. All property of LESSEE remaining on the Premises after the last day of the Term of this lease shall be conclusively deemed abandoned and may be removed by LESSOR, and LESSEE shall reimburse LESSOR for the cost of such removal.

8. SECURITY DEPOSIT: The LESSEE, contemporaneously with the first Rent installment, agrees to deposit with the LESSOR Dollars ($ ) which sum shall be held by the LESSOR as security for the full faith and performance by LESSEE of all of the terms, covenants and conditions of this lease by LESSEE.

The security deposit shall be held, applied to damages or rent and returned to LESSEE all in accordance with the laws of the state where the Leased Premises are located and in force at the time of execution of this lease.

9. LESSOR’S LIEN: As additional security, LESSEE acknowledges, to the extent allowed by applicable law, the LESSOR’S right to hold and sell with due legal notice all property on or to be brought on the Premises in order to satisfy unpaid Rent, expenses, and utilities.

10. DEFAULT: Each of the following shall be deemed an Event of Default:

a. Default in the payment of Rent or other payments hereunder.

b. Default in the performance or observance of any covenant or condition of this lease by the LESSEE to be performed or observed.

c. Abandonment of the premises by LESSEE.

11. NOTICE OF DEFAULT. Notice of default must be in writing and the cure period shall be not less than business days from the date of mailing the notice of default.

12. TERMINATION. LESSOR may terminate upon the date specified in the notice, which date shall not be earlier than days after mailing or delivery of such notice.

13. ACCELERATION. Upon LESSOR’S termination of this Lease, the entire remaining balance of unpaid Rent for the remaining term of this Lease shall accelerate.

14. REPOSSESSION. Upon termination of this lease as provided herein, LESSOR may enter forthwith, without further demand or notice to LESSEE, and resume possession of the Leased Premises.

15. DEFAULT BY LESSOR. LESSEE shall have offered LESSOR days in which to correct and cure the default or commence a good faith effort to cure such default.

16. RELETTING AFTER TERMINATION. Upon termination of this lease in any manner above provided, LESSOR shall use reasonable efforts to relet the Premises.

17. DAMAGES. Upon termination of this lease, LESSEE shall pay to LESSOR without demand or notice the following:

(a) All Rent and other payments accrued to the date of such termination and a proportionate part of the rent otherwise payable for the month in which such termination occurs.

(b) All future Rent and other payments to be due under the terms of this lease to the extent Landlord has not been able to offset same by reletting the Premises within 30 days of termination.

(c) The costs of making all repairs, alterations and improvements required to be made by LESSOR hereunder.

(d) The attorneys’ fees and other costs.

18. EXCLUSIVITY OF LESSOR’S REMEDIES: The receipt of Rent after default shall not deprive the LESSOR of other actions against the LESSEE for possession or for Rent or for damages.

19. LESSOR NOT LIABLE FOR INJURY OR DAMAGE TO PERSONS OR PROPERTY: The LESSOR shall not be liable for any injury or damage to any person or to any property at any time on said Premises or building from any cause whatever.

20. TAXES: Property taxes on the Leased Premises shall be responsibility of LESSOR. Taxes on the personal property of Lessee shall be the responsibility of LESSEE.

21. RIGHT OF RE-ENTRY: LESSOR shall have the right to enter the Premises at reasonable hours to examine or exhibit the premises, or to make such repairs and alterations as shall be deemed necessary.

22. HOLDOVER: If LESSEE shall holdover after the expiration of the Term hereof, with the consent of LESSOR, express or implied, such tenancy shall be from month to month only.

23. NATURE OF RELATIONSHIP BETWEEN PARTIES: The sole relationship between the parties created by this agreement is that of LESSOR and LESSEE.

24. RIGHT OF LESSOR TO PAY OBLIGATIONS OF LESSEE TO OTHERS: If LESSEE shall fail or refuse to pay any sums due, LESSOR shall have the right to pay such sums after 10 days notice in writing.

25. MECHANICS AND OTHER LIENS IMPOSED BY LESSEE: LESSEE shall keep the Leased Premises free of mechanics and materialmen’s liens and other liens of like nature.

26. CONDEMNATION CLAUSE: In the event that all or a part of the Premises is taken by eminent domain, this lease will terminate effective as of the date that the condemning authority shall take possession.

27. FIRE CLAUSE: LESSEE agrees to notify LESSOR of any damages to the Leased Premises by fire or other hazard immediately upon occurrence.

28. WAIVER OF NONPERFORMANCE: Failure of the LESSOR to exercise any of its rights under this lease shall not be considered a waiver.

29. PAROL EVIDENCE CLAUSE: This instrument constitutes the final, fully integrated expression of the agreement between the LESSOR and the LESSEE.

30. SUBORDINATION: This lease is subordinate to the lien of all present or future mortgages that affect the Leased Premises.

31. INSURANCE: LESSEE shall keep in full force and effect a policy of public liability insurance with limits of Dollars ($ ) combined single limit, naming LESSOR as additional insured.

LESSOR shall provide and keep in force insurance on the building against loss or damage by fire and extended coverage, in an amount equal to one hundred percent (100%) of the full insurable value.

32. NOTICES. All notices and communications concerning this lease shall be mailed to the parties at the following addresses:

LESSOR

LESSEE

33. SALE BY LESSOR. In the event of a sale or conveyance by LESSOR of all or part of the Leased Premises, LESSOR shall be released from future liability and LESSEE agrees to attorn to the purchaser or assignee.

34. COURT ACTION, ATTORNEY’S FEES AND COSTS. The losing party agrees to pay to the prevailing party reasonable costs and expenses incurred in prosecuting suits.

35. ASSIGNMENTS AND SUB-LEASE: The LESSEE hereby agrees not to assign this lease or sub-lease the Premises without the written consent of the LESSOR.

36. INTERPRETATION. Masculine includes feminine and neuter genders, and singular includes plural and vice versa.

37. MODIFICATION. Any modification or amendment of this agreement shall be in writing and executed by all parties.

38. SEVERABILITY CLAUSE: If any term is held invalid, the remainder shall remain in full force and effect.

39. LAW TO APPLY: This lease shall be construed under and in accordance with the laws of the State of Ohio.

40. ADDENDUMS. The following addendums are attached to this lease and shall be initialed by the parties.

Option to Purchase

Arbitration Agreement

Other:

None

41. OTHER PROVISIONS:

All documents such as schedules, exhibits and like documents are incorporated herein and shall initialed by all parties. If LESSEE is a corporation, each person executing this lease represents and warrants that he is duly authorized to execute and deliver this lease on behalf of the corporation. Those persons further represent that the terms of this lease are binding upon the corporation.

In Witness Whereof, the undersigned LESSOR and LESSEE execute this lease to be effective as of the day and date first above written.

LESSEE(s)

Signature

Signature

LESSOR(s)

Signature

Signature

Enter text

What an Ohio Commercial Lease Is and How it Works

An Ohio Commercial Lease is a written contract between a landlord and a business tenant that sets the terms for occupancy of nonresidential property in Ohio. It defines parties, premises, rent, term, permitted use, maintenance responsibilities, and remedies for breach. Commercial leases can be heavily negotiated and often allocate risk, taxes, utilities, insurance, and repair obligations between the parties. While many lease provisions are freely contractible, certain matters—such as landlord registration, building code compliance, and eviction procedures—are governed by state and local law and should be reviewed for Ohio-specific requirements before execution.

Why a Clear Commercial Lease Matters in Ohio

A well-drafted Ohio Commercial Lease reduces disputes by allocating responsibilities, clarifying payment terms, and creating enforceable remedies. It protects investment, preserves landlord and tenant expectations, and records legal rights related to possession, assignment, and subletting.

Why a Clear Commercial Lease Matters in Ohio

Who Typically Uses an Ohio Commercial Lease

The Ohio Commercial Lease is used by commercial property owners, tenants, brokers, and in-house counsel to document rights and obligations for business premises.

  • Landlords and property managers who lease retail, office, or industrial space and need enforceable payment and default provisions.
  • Business tenants who require clear term, renewal, and repair allocations to protect operations and cash flow.
  • Commercial brokers and leasing agents who prepare or distribute lease drafts and track negotiation points.

Different stakeholders use the lease to manage risk, meet regulatory obligations, and preserve proof of agreed terms for potential disputes or financing.

Essential Components to Include in an Ohio Commercial Lease

A professional lease should be organized into clear sections so each party’s rights and obligations are easy to find and enforce.

Parties

Identify full legal names and business entity types for landlord and tenant, including state of formation and authorized signatory details to ensure enforceability.

Premises

Describe the leased space by street address, suite number, square footage, permitted uses, and any excluded areas such as common areas or excluded fixtures.

Term & Renewal

Specify commencement and expiration dates, renewal options, notice windows, and any holdover provisions to avoid unintended month-to-month tenancy.

Rent & Charges

State base rent, payment schedule, late fees, CAM charges, taxes, utilities, and escalation formulas to prevent billing disputes and ambiguity.

Maintenance & Repairs

Allocate responsibility for routine maintenance, structural repairs, HVAC, and compliance with codes, and define standards for repair and restoration.

Default & Remedies

List events of default, cure periods, remedies (including termination, re-entry, and damages), and acceleration clauses to clarify recovery options.

Core Information That Must Appear on the Lease

Tenant Name: Full legal entity name
Landlord Name: Full legal owner or manager name
Property Address: Street, suite, city, ZIP
Lease Term: Start and end dates
Rent Details: Amount and payment schedule
Security Deposit: Amount and holding terms

Step-by-Step: Completing an Ohio Commercial Lease

Follow these steps to prepare, review, and execute a commercial lease in Ohio while minimizing common errors.

  • 01
    Gather details: Collect entity info, insurance, rent figures, and site plans.
  • 02
    Draft terms: Prepare clear clauses for term, rent, repairs, and remedies.
  • 03
    Review legally: Have counsel confirm compliance with Ohio law and local ordinances.
  • 04
    Execute documents: Sign, notarize if required, and distribute executed copies.

Setting Up an Online Signing Workflow for a Commercial Lease

Configure signing order and authentication before sending to ensure valid execution and an auditable trail.

Field Configuration
Authentication Method Email link | SMS code | ID verification
Signing Order Sequential or parallel signer order
Conditional Fields Show fields only after prior signer completes
Notifications Email reminders and completion receipts

Where to Send and How to Route the Signed Lease

Use a clear distribution plan so each party retains an executed copy and the landlord’s records are updated promptly.

  • Primary Copy: Send executed PDF to landlord or property manager
  • Tenant Copy: Deliver signed lease to tenant and tenant counsel
  • Broker / Agent: Provide broker with final executed lease for commission records
  • Recordkeeping: Store a tamper-evident copy in your document management system

Digital Signing and File Format Considerations

Choose a platform that supports PDF/A or DOCX, preserves audit trails, and meets your authentication needs.

  • File Formats: PDF, DOCX, and editable Word files supported
  • Integrations: Connectors for CRM and storage systems available
  • Authentication: Email, SMS, or advanced ID verification options

Confirm the provider offers secure storage, export to common formats, and an audit trail that records IP, timestamps, and signer actions for enforceability.

Primary Legal Risks If the Lease Is Incorrect

Unenforceable Parties: Wrong entity or signer
Ambiguous Terms: Vague obligations or payment triggers
Record Issues: Failure to record long leases
Security Deposit Disputes: Improper handling or disclosure
Unauthorized Sublease: Tenant breaches use provisions
Eviction Delay: Improper notice or procedural errors

Common Mistakes to Avoid When Preparing a Commercial Lease

  • Leaving rent escalation formulas undefined leads to disputes over amounts due and timing when market adjustments occur.
  • Attaching exhibits without clear incorporation language causes confusion about obligations such as maintenance or permitted alterations.
  • Listing an incorrect legal entity or signing title can void guaranties, complicate enforcement, and delay remedies.
  • Failing to confirm zoning, certificate of occupancy, or permitted use risks future code violations and business interruption.

Who May Legally Sign an Ohio Commercial Lease

Landlord Signatory

An authorized owner, property manager, or officer listed with authority; include printed name and title and verify authority against corporate records.

Tenant Signatory

An authorized officer, partner, or individual with signing authority; confirm corporate resolutions or power of attorney when signing for an entity.

Real-World Examples of Commercial Lease Execution

Two brief examples illustrate how parties use online signing and standard lease clauses to streamline execution and preserve compliance.

Martin Properties

Tim Martin processed leases fully online to avoid in-person signing delays

  • Used eSign with audit trail to verify dates and IP
  • The result was consistent compliance and faster occupancy coordination across multiple properties without paper handling.

Optica Ventures

Optica adopted an electronic workflow for tenant leases to centralize records

  • Implemented templates to standardize rent and maintenance clauses
  • This reduced administrative errors and made lease abstracts available instantly for portfolio managers and lenders.

Key Timeline Items and Typical Deadlines in a Commercial Lease

Track contractual and operational deadlines to avoid breaches, late fees, or missed renewal opportunities.

Execution Date:

Date parties sign; controls commencements and rent proration

Rent Due Date:

Monthly or as specified; late fees apply after grace period

Security Deposit Due:

Typically payable on signing or before occupancy

Renewal Notice:

Tenant or landlord must give notice within agreed window, commonly 30–90 days

Cure Periods:

Specified days to remedy default before landlord remedies proceed

Notarization and Execution Steps for Leases That Require Authentication

When notarization or recording is necessary—for long-term leases or when title is affected—follow these steps to preserve validity.

01

Verify Identity

Confirm signers’ government ID and authority before notarization

02

Choose Notary Type

Decide between in-person notary or Remote Online Notarization

03

Prepare Document

Ensure notarization block and any acknowledgements are present

04

Sign In Presence

Signer must appear before notary for in-person notarization

05

Record Audio/Video

Retain recording for RON transactions per state rules

06

Notary Journal

Notary must make journal entry of the act

07

Recording

File with county recorder only when necessary

08

Distribute Copies

Provide executed, notarized copies to all parties

Comparing eSignature Options Relevant to Ohio Commercial Leases

Choose a provider that supports required authentication, audit trails, and (if needed) HIPAA or BAA arrangements; signNow is listed first for clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Ohio Commercial Leases

Answers to common questions about enforceability, electronic signing, notarization, and recordkeeping for Ohio commercial leases.


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