When is the disclosure required?

The disclosure requirement applies to most residential properties constructed before 1978. Provide the disclosure and the EPA/HUD pamphlet prior to lease execution so tenants can review known hazards and records.

Can the disclosure be signed electronically?

Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention requirements are satisfied.

Is notarization required for the disclosure?

Notarization is not a federal requirement for the lead disclosure itself. Notarization requirements are governed by state law for other documents; retain signed copies but do not expect notarization to be necessary.

What if the landlord doesn’t know about lead?

If there are no known hazards, the landlord should state that no information about lead-based paint is available and still provide the pamphlet and the signed acknowledgement.

How long should copies be retained?

Keep the signed disclosure with the lease for at least three years after tenancy termination; longer retention may be advisable for legal defense or where local rules require it.

What supporting records should be attached?

Attach inspection reports, abatement receipts, and contractor documentation where available. These records substantiate disclosures and support compliance during disputes or audits.

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Lead-Based Paint Disclosure Oregon Rental

Lead-Based Paint Disclosure Oregon Rental

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Lead-Based Paint Disclosure (Rental)

Street Address

City

State

Zip Code

WARNING! LEAD FROM PAINT, DUST, AND SOIL CAN BE DANGEROUS
IF NOT MANAGED PROPERLY

Disclosure of Information on Lead-Based Paint and/or Lead-Based Paint Hazards

Lead Warning Statement

Housing built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose health hazards if not managed properly. Lead exposure is especially harmful to young children and pregnant women. Before renting pre-1978 housing, lessors must disclose the presence of known lead-based paint and/or lead-based paint hazards in the dwelling. Lessees must also receive a federally approved pamphlet on lead poisoning prevention.

Lessor's Disclosure

(a) Presence of lead-based paint and/or lead-based paint hazards (check (i) or (ii) below):

(i) Known lead-based paint and/or lead-based paint hazards are present in the housing (explain).

(ii) Lessor has no knowledge of lead-based paint and/or lead-based paint hazards in the housing.

(b) Records and reports available to the Lessor (check (i) or (ii) below):

(i) Lessor has provided the Lessee with all available records and reports pertaining to lead-based paint and/or lead-based paint hazards in the housing (list documents below).

(ii) Lessor has no reports or records pertaining to lead-based paint and/or lead-based paint hazards in the housing.

Lessee's Acknowledgment (initial)

(c) Lessee has received copies of all information listed above.

(d) Lessee has received the pamphlet Protect Your Family From Lead in Your Home.

Agent's Acknowledgment

(e) Agent has informed the lessor of the lessor's obligations under 42 U.S.C. 4852(d) and is aware of his/her responsibility to ensure compliance.

Certification of Accuracy

The following parties have reviewed the information above and certify, to the best of their knowledge, that the information they have provided is true and accurate. Penalties for failure to comply with Federal Lead-Based Paint Disclosure Laws include treble (3 times) damages, attorney fees, costs, and a penalty up to $10,000 for each violation.

Lessor

Date

Lessee

Date

Lessor

Date

Lessee

Date

Lessor's Agent (if any)

Date

Lessee's Agent (if any)

Date

What the Lead-Based Paint Disclosure Oregon Rental Is

The Lead-Based Paint Disclosure Oregon Rental is a written notice landlords must provide for housing built before 1978 that informs tenants about known lead-based paint hazards and supplies the federally required information pamphlet. It documents whether the property has known lead paint, any available inspection or remediation records, and tenant acknowledgement. The disclosure typically accompanies a residential lease or rental agreement and becomes part of the rental record. In Oregon the federal disclosure applies alongside state consumer-protection rules and local rental regulations that may add procedural details.

Why this Disclosure Matters for Oregon Rentals

Providing the lead-based paint disclosure protects tenant health, documents landlord knowledge of hazards, and meets federal legal requirements for pre-1978 housing. Accurate disclosure reduces liability exposure and supports compliance with the Residential Lead-Based Paint Hazard Reduction Act (Title X) and related HUD/EPA guidance.

Who typically completes and receives the disclosure

Landlords, property managers, and leasing agents prepare or supply the disclosure when a rental unit was built before 1978.

Individual landlords who rent pre-1978 housing and manage leases directly.
Property management companies handling multiple rental units and tenant onboarding.
Prospective tenants and household members who must acknowledge receipt and condition details.

Essential elements included in a professional disclosure

A well-prepared Lead-Based Paint Disclosure Oregon Rental contains standardized statements and supporting details that document what the landlord knows, what the tenant received, and where records are kept.

Property ID

Full street address and unit number so the disclosure unambiguously identifies the rental unit to which it applies, including city and ZIP code.

Construction Year

State the property’s year built or best estimate to establish whether the federal pre-1978 threshold applies and triggers disclosure obligations.

Known Hazards

Describe any known lead-based paint or lead hazards, including results from inspections, hazard abatements, or contractor reports, with dates.

EPA Pamphlet

Confirm the tenant received the EPA/HUD lead hazards pamphlet (Protect Your Family From Lead In Your Home) and note the date of delivery.

Record Location

Indicate where inspection reports, risk assessments, and remediation receipts are stored and how tenants can obtain copies.

Signatures

Signature blocks for landlord and tenant, with printed names and dates, documenting receipt and acknowledgement at lease signing or earlier.

Step-by-step: completing and providing the disclosure

Use this sequential checklist when preparing the disclosure as part of tenant onboarding.

01

Confirm applicability: Determine if the dwelling was built before 1978; if yes, disclosure is required.
02

Gather records: Collect inspection reports, remediation receipts, and any contractor documents.
03

Provide materials: Give the EPA/HUD pamphlet and the signed disclosure to the tenant before lease signing.
04

Retain proof: Keep dated copies of the signed disclosure with the lease file for recordkeeping.

How the disclosure is delivered and stored

The disclosure flows from landlord to tenant, then becomes a retained part of the lease file; these are the common routing steps.

Prepare package: Assemble disclosure, pamphlet, and relevant inspection summaries.
Deliver to tenant: Provide paper or electronic copies prior to or at lease execution.
Tenant acknowledgement: Tenant signs and dates; record method of delivery if electronic.
File retention: Store signed disclosure with lease documents and backup copies offsite or in cloud storage.

Configuring an online disclosure workflow

Key settings for digital delivery and eSigning to ensure a smooth, auditable process.

Field	Configuration
Required Fields	Make property, year built, and signatures mandatory.
Conditional Prompts	Show inspection fields only if known hazards are indicated.
Signer Authentication	Use email plus SMS code or equivalent for stronger attribution.
Audit Trail	Enable timestamps, IP capture, and completion certificates.

Technical considerations for eDelivery and eSignatures

Use a platform that supports PDF/DOCX upload, audit trails, and common authentication methods for secure electronic disclosure signing.

File formats: PDF and DOCX accepted for upload and signed output.
Integrations: Works with Google Workspace, Microsoft 365, and property management systems.
Authentication: Supports email links, SMS codes, and conditional KBA where required.

Timing: when to give the disclosure and keep records

Timely delivery and accurate dating of the disclosure are central to legal compliance and tenant protection.

Before lease execution:

Provide disclosure and pamphlet prior to or at the time the lease is signed.

At each new tenancy:

Deliver again when a new tenant signs a lease for the same unit.

Upon request:

Provide copies of inspection or remediation records if tenants request them.

Retention start date:

Keep the signed disclosure from the lease effective date throughout retention period.

Record review:

Review stored disclosures periodically to ensure documents remain accessible and readable.

eSignature provider comparison for executing disclosures electronically

Basic vendor pricing and capability snapshot to evaluate electronic signing options for rental disclosures; signNow is listed first per platform data.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Required information fields at a glance

Property Address: Full street address

Year Built: Four-digit year

Landlord Name: Owner or agent name

Tenant Name: Primary tenant name

Known Lead Info: Inspection/abatement summary

Pamphlet Receipt: Date delivered

Consequences and risks of incorrect or missing disclosure

Civil fines: Administrative or civil penalties possible

Tenant claims: Damages or rent withholding claims

Lease disputes: Enforceability issues may arise

Increased liability: Higher insurance or remediation costs

Regulatory action: HUD/EPA investigations in severe cases

Delayed occupancy: Remediation can postpone tenancy start

Common preparation mistakes to avoid

Failing to provide the EPA/HUD lead pamphlet with the disclosure, which undermines compliance and tenant notice obligations.
Entering an approximate or missing year built without flagging it as an estimate, causing confusion about applicability of the disclosure.
Not attaching or documenting available inspection or abatement reports, which can lead to disputes about what was known and when.
Collecting initials instead of dated signatures where the form requires signed acknowledgement, weakening proof of delivery.

Frequently asked questions about the Lead-Based Paint Disclosure Oregon Rental

Answers to common questions about when the disclosure applies, acceptable signing methods, and recordkeeping practices for Oregon rentals.

Need help? Contact support

When is the disclosure required?
The disclosure requirement applies to most residential properties constructed before 1978. Provide the disclosure and the EPA/HUD pamphlet prior to lease execution so tenants can review known hazards and records.
Can the disclosure be signed electronically?
Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention requirements are satisfied.
Is notarization required for the disclosure?
Notarization is not a federal requirement for the lead disclosure itself. Notarization requirements are governed by state law for other documents; retain signed copies but do not expect notarization to be necessary.
What if the landlord doesn’t know about lead?
If there are no known hazards, the landlord should state that no information about lead-based paint is available and still provide the pamphlet and the signed acknowledgement.
How long should copies be retained?
Keep the signed disclosure with the lease for at least three years after tenancy termination; longer retention may be advisable for legal defense or where local rules require it.
What supporting records should be attached?
Attach inspection reports, abatement receipts, and contractor documentation where available. These records substantiate disclosures and support compliance during disputes or audits.

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