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Founder Affidavit Form

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FOUNDER AFFIDAVIT FORM

This Founder Affidavit is made as of by Founder Name: , whose principal residence is located at (the "Affiant"), and Company Name: , a company organized under the laws of with its principal place of business at (the "Company").

RECITALS

WHEREAS, the Affiant is one of the original founders who participated in the organization and initial capitalization of the Company and has knowledge of the facts set forth herein; and

WHEREAS, the Company requires a written affidavit by the founder to confirm ownership, contributions, and assignments of intellectual property and to provide certain representations and warranties to the Company and third parties; and

WHEREAS, the Affiant is competent to make this affidavit and does so under penalty of perjury to induce the Company and its agents to rely on the representations and warranties contained herein.

NOW THEREFORE

In consideration of the mutual covenants and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Affiant hereby certifies, represents and warrants to the Company as follows:

1. IDENTIFICATION AND STATUS

1.1 Affiant Identity. The Affiant personally knows the facts stated herein and is the individual identified above as Founder Name. Affiant's date of birth is and the Affiant's government-issued identification number (last four digits) is .

1.2 Founder Status. The Affiant affirms that at the time of the Company’s formation the Affiant acted as a founder and materially participated in the formation, adoption of organizational documents, and initial capitalization.

2. AUTHORIZED CAPITAL AND OWNERSHIP

2.1 Shares Issued. The Affiant declares that the Company issued to the Affiant on the following securities: Number of Shares ; Class of Shares ; Percentage Ownership .

2.2 Consideration. The consideration paid to the Company by the Affiant for such securities consisted of:

3. INTELLECTUAL PROPERTY AND ASSIGNMENTS

3.1 Assignment of Rights. To the extent the Affiant (alone or jointly) has created, conceived, developed or reduced to practice any inventions, works of authorship, designs, know-how, trade secrets, software code, algorithms, trademarks, or other intellectual property relating to the business of the Company prior to or during the Affiant's relationship with the Company (collectively, "Founder IP"), the Affiant hereby assigns, conveys, and transfers to the Company all right, title and interest in and to such Founder IP and agrees to execute and deliver any documents reasonably required to effectuate such assignment.

3.2 No License Retained. The Affiant warrants that the Affiant has not granted any licenses, options, liens, encumbrances or other rights to third parties that would materially impair the Company's full and exclusive ownership of the assigned Founder IP.

4. REPRESENTATIONS AND WARRANTIES

The Affiant represents and warrants to the Company that, as of the date hereof: (a) the facts set forth in this Affidavit are true, complete and correct to the best of the Affiant’s knowledge and belief; (b) the Affiant has full power and authority to make this Affidavit; (c) the execution and delivery of this Affidavit does not violate any agreement, judgment, or order binding on the Affiant; and (d) there are no pending or threatened claims by third parties challenging the Affiant's ownership of the issued securities or the Affiant's ability to assign Founder IP as set forth above.

5. TAX AND COMPLIANCE

The Affiant acknowledges that the Company may rely upon the representations contained in this Affidavit for tax reporting, securities law compliance, and corporate recordkeeping. The Affiant agrees to provide additional factual information or documentation reasonably requested by the Company to satisfy regulatory or accounting requirements.

6. FURTHER ASSURANCES

The Affiant agrees, at the Company's expense, to execute and deliver such further instruments, certificates, assignments and other documents and to take such further action as the Company may reasonably request to effectuate the purposes of this Affidavit and to perfect, preserve and protect the Company's rights in the assigned Founder IP and the securities issued to the Affiant.

7. NOTICES

8. AMENDMENTS; WAIVER; COUNTERPARTS

This Affidavit may be amended or supplemented only by a written instrument signed by the Affiant and an authorized officer of the Company. No failure or delay in exercising any right shall operate as a waiver. This Affidavit may be executed in counterparts and by electronic signature, each of which shall be deemed an original and all of which together shall constitute one instrument.

9. GOVERNING LAW; SEVERABILITY; ENTIRE AGREEMENT

This Affidavit shall be governed by and construed in accordance with the laws of the jurisdiction of formation of the Company, without regard to principles of conflicts of law. If any provision of this Affidavit is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. This Affidavit constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral or written statements and agreements.

10. OATH AND VERIFICATION

The Affiant declares under penalty of perjury under the laws of the jurisdiction identified above that the facts set forth in this Affidavit are true and correct and that the Affiant is authorized to make these statements on behalf of the person executing this Affidavit.

ACKNOWLEDGMENT

The parties acknowledge that this Affidavit may be relied upon by the Company, its counsel, accountants, investors and transferees in verifying founder status, ownership and assignments. The Affiant understands that knowingly making a false statement in this affidavit may subject the Affiant to penalties for perjury.

Founder - Printed Name:

By:

Date:

Company - Printed Name:

By:

Date:

Enter text✕

What the Founder Affidavit Form Is and when it’s used

A Founder Affidavit Form is a sworn written statement by a company founder that records factual details such as identity, ownership interest, formation facts, and declarations about corporate authority or business status. It is used to confirm facts for banks, investors, title companies, regulators, or internal corporate records and typically requires a notarized signature or equivalent remote notarization to be accepted by third parties.

Why a clear Founder Affidavit matters

A precise, notarized affidavit reduces disputes about ownership and authority, speeds due diligence, and creates an auditable sworn record that third parties accept. Where allowed, electronic signatures and remote notarization preserve legal effect under ESIGN (15 U.S.C. ch. 96) and state electronic transaction laws (UETA).

Why a clear Founder Affidavit matters

Who commonly prepares and relies on this affidavit

Several groups prepare or request founder affidavits when confirming corporate facts for transactions, filings, or third-party verification.

  • Startup founders and co‑founders verifying ownership and signatory authority during funding rounds and bank account opening.
  • General counsel or corporate counsels who need sworn statements for mergers, IP assignments, or corporate record updates.
  • Investors, escrow agents, title companies, and banks that require sworn confirmation before closing or releasing funds.

The form is typically completed by the founder or corporate officer and then notarized, returned to the requesting party, and retained in corporate records.

Representative signers and reviewers

Founder

A company founder or majority owner signs to attest to personal facts, ownership percentages, and authority. The founder should provide government ID at notarization and ensure the legal name matches formation documents and tax records.

Corporate Counsel

In-house or outside counsel reviews language, confirms that the affidavit aligns with corporate resolutions and bylaws, and advises whether additional exhibits (e.g., certification of incumbency) are needed for third‑party acceptance.

Core elements included in a professional Founder Affidavit

A well-structured affidavit collects identity, factual attestations, authority statements, and execution details so recipients can accept the document without further inquiry.

Caption

Court-style or recipient heading identifying the document as a Founder Affidavit, the parties involved, and the purpose of the affidavit (e.g., bank account opening or investor due diligence).

Declarant Identity

Full legal name, title, contact details, and a cross-reference to government ID. Identity must match notarized ID to avoid rejection by third parties.

Statement of Facts

Clear numbered paragraphs stating facts being sworn to, such as percentage ownership, date of incorporation, and whether any ownership transfers occurred.

Authority Clause

A concise clause confirming the decla rant's legal authority to make the statements on behalf of the entity, often referencing corporate resolutions or bylaws.

Notary Block

Notary acknowledgment or jurat with signature, seal, and venue. For remote notarization, include the audio‑visual session log or RON certificate where allowed.

Attachments

Exhibits such as formation documents, ownership schedules, corporate resolutions, or ID copies referenced in the affidavit for verification.

Step-by-step: completing and notarizing the affidavit

Follow these sequential steps to prepare a compliant affidavit that third parties will accept without additional verification.

  • 01
    Draft facts: List precise factual statements to be sworn.
  • 02
    Attach exhibits: Include formation and ownership documents.
  • 03
    Sign before notary: Execute in-person or via permitted RON.
  • 04
    Distribute copies: Send notarized copy to requestor and retain one.

How electronic completion and eSubmission typically flow

An electronic workflow reduces friction by combining fillable fields, signer authentication, and a notarization step when permitted by law.

  • Upload: Add the affidavit PDF or template to the eSigning platform.
  • Place fields: Add signature, date, and attachment placeholders.
  • Authenticate: Use email, SMS, or stronger ID verification for signers.
  • Notarize: Complete in-person or via approved RON session.

Recommended online workflow settings for the Founder Affidavit

Configure fields and signer verification to match the document’s sensitivity and the recipient’s acceptance requirements.

Field Configuration
Signer Authentication Email plus SMS code or government‑ID verification
Notary Support Enable RON or in-person notarization option
Attachment Handling Require uploaded exhibits and enforce file type validation
Audit Trail Capture IP, timestamp, and action log

Technical considerations for eSigning and notarization

Choose a platform that supports secure authentication, audit trails, RON (where permitted), and standard file formats.

  • File formats: PDF, DOCX
  • Integrations: CRM and cloud storage
  • Authentication: Email, SMS, ID scan

Ensure the platform you use supports evidence capture for signatures and notarizations, and that records are exportable for retention and compliance.

Comparing eSignature vendors for affidavit execution and notarization needs

Platform pricing and capabilities differ; the table summarizes starting prices, trial options, bulk send, audit trail, HIPAA status, and envelope caps to guide vendor selection decisions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and compliance considerations for electronic affidavits

Encryption: AES‑256 at rest; TLS 1.2/1.3
Audit Trail: Timestamp, IP, and action log
Legal Frameworks: ESIGN (15 U.S.C. ch. 96) and UETA compliance
HIPAA Support: BAA available where PHI involved
21 CFR Support: 21 CFR Part 11 capabilities available
Access Controls: Role‑based permissions and SSO

Common preparation errors to avoid

  • Using an informal name rather than the legal name listed on formation documents, which causes identity mismatches and delays.
  • Failing to attach or reference the supporting exhibits (formation certificate, bylaws), forcing recipients to request additional proof and extending timelines.
  • Signing outside of notary presence or using an uncertified remote process in a non‑RON jurisdiction, which can render the affidavit unacceptable.
  • Entering vague statements or legal conclusions instead of concrete, verifiable facts, causing recipient skepticism and requests for clarification.

Risks and legal consequences of incorrect affidavits

Perjury risk: Criminal penalties for false statements
Contract impact: May void or impair related agreements
Regulatory fines: Potential agency sanctions
Delay cost: Transaction closure delays and losses
Tax consequences: Backup withholding triggers if TIN mismatch
Reputational harm: Investor and partner trust erosion

Practical tips for accurate and efficient completion

Apply structured review and matching controls to reduce rework and ensure affidavits are accepted on first submission.

Match names to ID and filings
Verify the founder’s government ID and the entity formation record before signing. Consistency between the affidavit, formation certificate, and tax documents avoids rejections and backup withholding risks.
Use numbered factual paragraphs
Number each factual statement for clarity and easy referencing by the recipient, counsel, or notary. This structure reduces ambiguity and speeds review by third parties.
Attach supporting exhibits
Include certified formation documents, ownership schedules, and corporate resolutions referenced in the affidavit. Label exhibits clearly and reference them in the text to streamline recipient verification.
Plan notarization method
Confirm whether the recipient accepts RON; if so, schedule an approved RON session and capture the audio‑visual records. If not, arrange an in‑person notary to avoid rejection.

Real-world examples of Founder Affidavit use

These case summaries show how founder affidavits function in practice for funding, closing, and corporate administration.

Optica Ventures — founder verification

A venture fund required a sworn ownership statement before releasing capital.

  • The founder supplied a notarized affidavit and formation exhibit.
  • The affidavit matched formation records and allowed the fund to disburse without additional ID checks; the team cited fast acceptance by the investor.

Martin Properties — remote closing

A founder needed to confirm authority during a remote property transaction.

  • The team completed a RON session and uploaded the notarized affidavit.
  • The remote process documented the session and the notarization, enabling the title company to close the transaction without in‑person signing.

Timing considerations and expected processing steps

Affidavit timing depends on the requesting party; plan execution to match closing, account opening, or filing windows to avoid interruptions.

When requested:

Provide affidavit upon receipt of a third‑party request to prevent delays

Prior to closing:

Execute and notarize before funds transfer or title recording

Notary scheduling:

Book notary or RON session several days in advance

Retention start:

Retention begins on execution date

Record updates:

Update corporate records within 30 days of affidavit use

Frequently asked questions about Founder Affidavit Forms

Answers to common questions about validity, notarization, eSigning, and recordkeeping for founder affidavits.


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