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Franchise Agreement Side Letter

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FRANCHISE AGREEMENT SIDE LETTER

This Side Letter is made as of Date: by and between Franchisor Name: , a Corporation LLC Other (collectively "Franchisor"), and Franchisee Name: , a Corporation LLC Other (collectively "Franchisee").

RECITALS

WHEREAS, Franchisor and Franchisee entered into that certain Franchise Agreement dated Agreement Date: (the "Agreement"), pursuant to which Franchisee was granted the right to operate one or more franchised units under Franchisor's system; and

WHEREAS, the parties desire to document certain temporary or project-specific modifications to the Agreement, including adjustments to financial terms and operational milestones, which modifications are intended to be binding and enforceable between the parties; and

WHEREAS, except as expressly modified by this Side Letter, the Agreement remains in full force and effect and the parties intend that this Side Letter operate as a limited amendment and clarification of certain provisions of the Agreement.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 Capitalized terms used but not defined in this Side Letter have the meanings set forth in the Agreement. For purposes of this Side Letter, the term "Effective Date" means the date set forth above in the opening paragraph.

2. PURPOSE AND EFFECT OF SIDE LETTER

2.1 Purpose. The purpose of this Side Letter is to set forth limited amendments and clarifications to selected provisions of the Agreement as described in Section 3 below. This Side Letter is intended to be supplemental to, and construed together with, the Agreement.

2.2 Priority. In the event of any conflict between the terms of this Side Letter and the Agreement, the terms of this Side Letter shall prevail solely to the extent of such conflict and solely with respect to the subject matter expressly addressed herein.

3. SPECIFIC MODIFICATIONS

3.1 Term Extension. Notwithstanding any provision of the Agreement to the contrary, the Initial Term for the unit(s) identified in Exhibit A to the Agreement is hereby extended by year(s) such that the new expiration date for those unit(s) shall be .

3.2 Temporary Royalty Adjustment. For a period commencing on and ending on (the "Adjustment Period"), Franchisee's royalty rate shall be reduced to of Gross Receipts. At the conclusion of the Adjustment Period, the royalty rate specified in the Agreement shall resume unless otherwise agreed in writing.

3.3 Initial Marketing Fund Contribution. Franchisee shall make a one-time contribution to the Franchisor's marketing fund in the amount of $ payable within days after the Effective Date.

3.4 Territorial Clarification. The parties agree that the territory description set forth in the Agreement for Franchisee's unit(s) is clarified as follows and shall be deemed incorporated into the Agreement for all purposes:

3.5 Training and Opening Milestones. Franchisor agrees to provide the training and support specified in Section 5 of the Agreement and to use reasonable efforts to achieve the following milestone dates: Initial Training Completion Date: ; Store Opening Date: . Failure by Franchisor to meet these milestone dates shall not constitute a material breach unless such failure is not cured within days following written notice.

4. CONFIDENTIALITY

4.1 Confidential Information. The parties acknowledge that the terms and existence of this Side Letter are Confidential Information under the Agreement. Each party shall treat such information with the same degree of care as it accords to its own confidential information and shall not disclose the same except as expressly permitted by the Agreement or required by law.

4.2 Permitted Disclosures. Notwithstanding the foregoing, disclosures to affiliates, counsel, accountants, lenders or investors are permitted provided that the recipient is informed of the confidential nature of the information and is bound by confidentiality obligations no less protective than those in the Agreement.

5. REPRESENTATIONS AND COVENANTS

5.1 Authority. Each party represents and warrants that it has full corporate or organizational power and authority to execute and deliver this Side Letter and to perform its obligations hereunder, and that the person signing on its behalf is fully authorized to bind that party.

5.2 Performance. Each party covenants to perform its obligations under this Side Letter in good faith and in a commercially reasonable manner, and to comply with all applicable laws and regulations in carrying out such obligations.

6. NO WAIVER; NO OTHER AMENDMENTS

6.1 No Waiver. Except as expressly provided in this Side Letter, no action or inaction by either party shall constitute a waiver of any right or remedy available under the Agreement or applicable law. No waiver shall be effective unless in a writing signed by the waiving party.

6.2 No Other Amendments. Except as expressly set forth herein, nothing in this Side Letter amends, modifies or supersedes any other term of the Agreement. All other terms and conditions of the Agreement shall remain in full force and effect.

7. NOTICES

Notices to Franchisor

Notices to Franchisee

8. COUNTERPARTS; ELECTRONIC SIGNATURES

This Side Letter may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures provided by electronic means, including facsimile or electronic image, shall be binding and have the same force and effect as original signatures.

9. GOVERNING LAW

This Side Letter shall be governed by and construed in accordance with the laws of the State of , without regard to principles of conflicts of law.

10. ENTIRE AGREEMENT

This Side Letter, together with the Agreement and any documents expressly incorporated therein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, whether written or oral, relating to such subject matter.

11. SEVERABILITY

If any provision of this Side Letter is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect and shall be construed so as to effectuate the parties' intent to the fullest extent permitted by law.

12. MISCELLANEOUS

12.1 Amendment. No amendment, modification or waiver of any provision of this Side Letter shall be effective unless in writing and signed by both parties.

12.2 Construction. The headings in this Side Letter are inserted for convenience only and shall not affect the interpretation of this Side Letter. The parties acknowledge that each has had the opportunity to be represented by counsel in negotiating this Side Letter.

Franchisor:

By:

Date:

Franchisee:

By:

Date:

Enter text✕

What a Franchise Agreement Side Letter Is and when it applies

A Franchise Agreement Side Letter is a separate, written instrument that modifies, clarifies, or supplements specific terms of a primary franchise agreement without replacing the main contract. It typically references the original franchise agreement by date and parties, states the limited scope of changes, and is signed by authorized representatives of both franchisor and franchisee. Side letters are commonly used for temporary concessions, negotiated exceptions, confidentiality clarifications, or commercial concessions (for example, adjusted opening timelines or start-up fee credits) while preserving the remainder of the franchise agreement.

Why parties use a Side Letter instead of re-drafting the entire franchise agreement

A side letter provides a focused, faster way to record a negotiated deviation or temporary concession while keeping the main agreement intact. It reduces drafting time, isolates risk to the specific change, and preserves the original agreement’s broader structure and exhibits.

Why parties use a Side Letter instead of re-drafting the entire franchise agreement

Who typically prepares and signs a Franchise Agreement Side Letter

Franchisors, franchisees, and their legal or commercial teams commonly prepare side letters to document narrowly scoped changes without reopening the entire franchise agreement.

  • Franchisor legal or commercial team: Prepares draft language, confirms it aligns with FDD and franchise registration requirements.
  • Franchisee or investor counsel: Reviews terms, negotiates concessions, and verifies authority to accept amendments.
  • Outside counsel or franchise broker: Advises on registration impact, substance, and enforceability in the franchisee’s jurisdiction.

Use a side letter when both parties want a signed, limited modification that remains legally separable from broader franchise-wide policies or amendments.

Step-by-step: preparing and executing a Side Letter

Follow these four steps to create a clear, enforceable side letter that aligns with the main franchise contract.

  • 01
    Draft the text: Identify clauses to modify and draft precise language.
  • 02
    Legal review: Have counsel confirm compliance with franchise law and FDD.
  • 03
    Execute signatures: Collect signatures from authorized signatories.
  • 04
    Distribute and store: Deliver signed copies to all parties and attach to contract file.

Essential elements to include in a professional Side Letter

These six components ensure the side letter is precise, limited in scope, and easily integrated into the franchise record.

Clear reference

Start by identifying the original franchise agreement by its execution date and parties, and state that the side letter amends only specified provisions to avoid unintended broader changes.

Precise amendment text

Insert exact language to replace or supplement the referenced clause, using tracked clause identifiers and avoiding ambiguous phrases such as 'as previously agreed' or 'in good faith.'

Term and expiration

Specify whether the change is temporary or permanent, list any sunset date or review trigger, and state how termination of the main agreement affects the side letter.

Consideration detail

Document any payment, fee waiver, or other consideration tied to the amendment, including amounts, payment schedule, and tax treatment if applicable.

Governing law and dispute

Repeat or reference the governing law and dispute resolution clause from the main agreement to ensure consistency and predictable enforcement.

Execution attestations

Include signature blocks, corporate authorization (if applicable), and a statement that the signatories have authority to bind their respective parties.

Data and security elements to protect side letters

Encryption: TLS 1.2/1.3; AES-256
Audit Trail: Timestamped signature record
Access Controls: Role-based permissions
HIPAA BAA: BAA available if required
Document Integrity: Tamper-evident PDF
Storage: Secure retention and export

Common pitfalls when drafting or using a side letter

  • Vague scope language that unintentionally amends more than intended, creating conflict with the primary franchise agreement and enforcement uncertainty.
  • Failing to confirm signer authority, which can render the side letter voidable if the signatory lacks corporate or franchisor delegation.
  • Overlooking franchise registration or disclosure obligations in states where changes require notice or filing, risking administrative penalties.
  • Neglecting to attach the side letter to the contract file and to distribute executed copies to both parties and counsel, causing administrative and compliance gaps.

Key legal risks and consequences of an incorrect side letter

Unenforceability: Ambiguous terms
Regulatory risk: Franchise registration issues
Tax exposure: Unreported consideration
Breach claims: Conflicting obligations
Confidentiality loss: Poorly defined limits
Authority defects: Improper signer

How e-signing a Side Letter typically flows

A typical e-sign workflow collects signatures quickly while preserving an audit trail and a copy for each party.

  • Upload document: Add the side letter PDF or DOCX.
  • Place fields: Insert signature, date, and initial fields.
  • Authenticate signer: Use email, SMS code, or stronger ID checks.
  • Capture audit: Store signed copy plus timestamp evidence.

Typical eSignature workflow settings for a Side Letter

Configure these settings to match your approval, authentication, and storage policies before sending for signature.

Field Configuration
Authentication Email link default; SMS or KBA for higher assurance
Signing order Sequential or parallel, set by role
Conditional fields Show only when specific options selected
Storage Save to contract repository or cloud

Technical considerations for eSigning and distributing a Side Letter

Ensure your eSignature platform supports secure PDF, audit trails, and appropriate signer authentication for contractual amendments.

  • Integrations: Salesforce | NetSuite | Google Workspace
  • File types: PDF, DOCX, and exportable signed PDF
  • Mobile support: Responsive signing on phones and tablets

Confirm retention and access controls in the receiving systems and ensure signed copies are attached to the main franchise agreement file in your document management system for compliance and auditability.

Time-sensitive dates to track for a side letter

Monitor these deadlines to preserve rights, satisfy franchise law obligations, and avoid operational friction.

Effective Date:

Date when the side letter’s changes begin to apply.

Execution Deadline:

Target date for all required signatures and initials.

State Filing Window:

Varies by state; some changes require disclosure or registration.

Notarization Window:

If notarization or RON is used, complete per notary timeframe.

Attachment to File:

Attach executed side letter to the franchise agreement immediately.

Milestones from draft to stored execution

A short milestone timeline helps coordinate drafting, review, execution, and recordkeeping for the side letter.

01

Drafting

Prepare precise amendment text and reference clauses.

02

Internal review

Legal and commercial review for compliance and business terms.

03

Execution

Collect authorized signatures and notarization if required.

04

Recordkeeping

Distribute signed copies and attach them to the contract repository.

Typical eSignature vendor pricing and feature comparison for signing side letters

Compare per-user pricing, trial availability, bulk-send capability, and HIPAA support to choose a solution aligned with volume and compliance needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of using side letters in franchise transactions

These examples illustrate typical business scenarios and the practical impact of a signed side letter.

Optica Ventures LLC

When multiple franchisees required the same concession, the franchisor issued a limited side letter to set consistent terms.

  • The interface and process reduced turnaround time.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers," says Brian Fitzgibbons, COO, describing faster execution and clearer documentation.

Martin Properties

A franchisee negotiated extended opening timelines during construction delays and documented the concession in a side letter.

  • The side letter avoided reopening the entire franchise agreement.
  • Tim Martin, Founder, notes, "I can process and execute all of these documents online with 100% compliance and built-in security," highlighting compliance and efficiency gains.

Frequently asked questions about Franchise Agreement Side Letters

Answers to common legal, execution, and compliance questions when using side letters with franchise agreements.


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