Clear reference
Start by identifying the original franchise agreement by its execution date and parties, and state that the side letter amends only specified provisions to avoid unintended broader changes.
A side letter provides a focused, faster way to record a negotiated deviation or temporary concession while keeping the main agreement intact. It reduces drafting time, isolates risk to the specific change, and preserves the original agreement’s broader structure and exhibits.
Franchisors, franchisees, and their legal or commercial teams commonly prepare side letters to document narrowly scoped changes without reopening the entire franchise agreement.
Use a side letter when both parties want a signed, limited modification that remains legally separable from broader franchise-wide policies or amendments.
Start by identifying the original franchise agreement by its execution date and parties, and state that the side letter amends only specified provisions to avoid unintended broader changes.
Insert exact language to replace or supplement the referenced clause, using tracked clause identifiers and avoiding ambiguous phrases such as 'as previously agreed' or 'in good faith.'
Specify whether the change is temporary or permanent, list any sunset date or review trigger, and state how termination of the main agreement affects the side letter.
Document any payment, fee waiver, or other consideration tied to the amendment, including amounts, payment schedule, and tax treatment if applicable.
Repeat or reference the governing law and dispute resolution clause from the main agreement to ensure consistency and predictable enforcement.
Include signature blocks, corporate authorization (if applicable), and a statement that the signatories have authority to bind their respective parties.
| Field | Configuration |
|---|---|
| Authentication | Email link default; SMS or KBA for higher assurance |
| Signing order | Sequential or parallel, set by role |
| Conditional fields | Show only when specific options selected |
| Storage | Save to contract repository or cloud |
Ensure your eSignature platform supports secure PDF, audit trails, and appropriate signer authentication for contractual amendments.
Confirm retention and access controls in the receiving systems and ensure signed copies are attached to the main franchise agreement file in your document management system for compliance and auditability.
Date when the side letter’s changes begin to apply.
Target date for all required signatures and initials.
Varies by state; some changes require disclosure or registration.
If notarization or RON is used, complete per notary timeframe.
Attach executed side letter to the franchise agreement immediately.
Prepare precise amendment text and reference clauses.
Legal and commercial review for compliance and business terms.
Collect authorized signatures and notarization if required.
Distribute signed copies and attach them to the contract repository.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
When multiple franchisees required the same concession, the franchisor issued a limited side letter to set consistent terms.
A franchisee negotiated extended opening timelines during construction delays and documented the concession in a side letter.