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Franchise Disclosure Agreement

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FRANCHISE DISCLOSURE AGREEMENT

This Franchise Disclosure Agreement ("Agreement") is made effective as of by and between Franchisor Name: , an entity of type , with principal place of business at , and Franchisee Name: , an entity of type , with principal place of business at . Franchisor and Franchisee are sometimes referred to herein individually as a "Party" and collectively as the "Parties."

RECITALS

WHEREAS, Franchisor owns and operates a system for the operation of franchised businesses under the trade name, marks and service marks described in Exhibit A, and has developed and continuously improved certain methods of operation, standards, specifications and procedures for the operation of such businesses (the "System"); and

WHEREAS, Franchisee desires to obtain the right to operate a franchised business using the System and Franchisor's marks, and Franchisor is willing to grant such rights to Franchisee subject to the terms and conditions of this Agreement and the Franchise Disclosure Document delivered concurrently with this Agreement; and

WHEREAS, the Parties intend by this Agreement to set forth their mutual rights and obligations with respect to the grant and operation of the franchise described herein.

NOW, THEREFORE

In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following defined terms shall have the meanings set forth below: "Business" means the franchised operation to be conducted by Franchisee under the System; "Territory" means the geographic area described in Section 6; "Net Receipts" means gross revenues received by Franchisee from the operation of the Business less only the following sales discounts and refunds actually allowed and taken and excise taxes paid that are based on gross receipts and imposed on and measured by sales prices.

2. GRANT

Subject to the terms and conditions of this Agreement, Franchisor grants to Franchisee, and Franchisee accepts, a limited, non-exclusive (or exclusive if box checked ), non-transferable license to operate a franchised Business using the System and the marks identified in Exhibit A at a location approved in writing by Franchisor. The license granted does not convey ownership of the System or any right to modify the System without Franchisor's prior written consent.

3. TERM AND RENEWAL

The initial term of this Agreement shall be years commencing on the Commencement Date: . Renewal shall be governed by Franchisor's then-current renewal policy and shall be conditioned upon Franchisee's compliance with the terms of this Agreement and payment of any renewal fees established by Franchisor.

4. FRANCHISE FEE; ROYALTIES; ADVERTISING

4.1 Initial Franchise Fee. Franchisee shall pay to Franchisor an initial, non-refundable franchise fee in the amount of due upon execution of this Agreement. This fee grants the license and access to the System and training described herein.

4.2 Ongoing Royalties. Franchisee shall pay a continuing royalty equal to of Net Receipts, payable monthly on or before the day following the end of each calendar month, together with a written statement of Gross Receipts and Net Receipts for such month.

4.3 Advertising Fund. Franchisee shall contribute to a national and/or regional advertising fund (the "Advertising Fund") an amount equal to of Net Receipts, payable on the same schedule as royalties. Franchisor may apply contributions to cooperative advertising, marketing, and brand development in its discretion consistent with the fund's governing rules.

5. TRAINING AND SUPPORT

Franchisor shall provide initial training for Franchisee and such employees as Franchisor may require at Franchisor's designated training facility located at:

Franchisor shall provide ongoing operational support, field visits, and updates to the System. Franchisee acknowledges that failure to attend required training or to implement required updates may constitute a material breach of this Agreement.

6. TERRITORY

Franchisor grants Franchisee the right to operate the Business within the Territory described below. Franchisor does not guarantee exclusivity unless expressly set forth below.

Franchisee is granted exclusive rights within the Territory subject to the conditions set forth in Section 6 and any performance criteria established by Franchisor.

7. STANDARDS AND OPERATIONS

Franchisee shall operate the Business in strict conformity with Franchisor's then-current standards, specifications, manuals and policies, including quality control standards, customer service requirements, hours of operation, and pricing policies where required by Franchisor. Franchisor may from time to time prescribe reasonable changes to System standards, and Franchisee shall implement such changes within the time period specified by Franchisor.

8. RECORDS; AUDIT; REPORTING

Franchisee shall keep complete and accurate books and records of its operations in accordance with generally accepted accounting principles and shall permit Franchisor or its agents to inspect and audit those records upon reasonable notice during normal business hours. If an audit reveals an underpayment of amounts due to Franchisor, Franchisee shall promptly pay the deficiency plus interest at the lesser of 1.5% per month or the maximum rate permitted by law and reimburse Franchisor's reasonable audit expenses if the underpayment exceeds .

9. CONFIDENTIALITY AND INTELLECTUAL PROPERTY

Franchisee acknowledges that the System contains trade secrets and confidential information owned by Franchisor. Franchisee shall not disclose, misuse, or permit unauthorized use of any such information. Franchisor grants Franchisee a limited, revocable license to use Franchisor's trademarks, service marks and proprietary materials solely in connection with the operation of the Business in accordance with this Agreement. All goodwill derived from Franchisee's use of the marks shall inure to Franchisor's benefit.

10. TRANSFER AND CHANGE OF CONTROL

Franchisee shall not assign, mortgage, transfer, encumber or otherwise dispose of this Agreement, any rights hereunder, or an interest in the Business, including by sale of a controlling interest in Franchisee, without Franchisor's prior written consent, which shall not be unreasonably withheld for a bona fide transfer meeting Franchisor's then-current criteria. Any purported transfer without consent shall be void and constitute grounds for termination.

11. TERMINATION

Either Party may terminate this Agreement upon material breach by the other Party following written notice and the expiration of any applicable cure period set forth in this Agreement. Franchisor may terminate immediately upon certain breaches specified in the Franchise Disclosure Document or hereunder, including unauthorized transfer, insolvency of Franchisee, or willful and material failure to comply with operational standards. Termination shall be without prejudice to any remedies available at law or in equity.

12. POST-TERMINATION OBLIGATIONS

Upon termination or expiration of this Agreement, Franchisee shall cease all use of Franchisor's marks and proprietary materials, remove all signage, and comply with Franchisor's post-termination obligations, including the de-identification of the Business and disposition of inventory as directed by Franchisor. Franchisee shall remain liable for any amounts due through the date of termination.

13. INDEMNIFICATION AND INSURANCE

Franchisee shall indemnify, defend and hold harmless Franchisor and its affiliates from and against any and all claims, liabilities, losses and expenses arising out of Franchisee's operation of the Business, except to the extent caused by Franchisor's gross negligence or willful misconduct. Franchisee shall maintain commercial general liability, product liability, and other insurance coverages in amounts and with carriers acceptable to Franchisor and shall deliver certificates of insurance upon request.

14. REPRESENTATIONS AND WARRANTIES

Each Party represents and warrants that it has the full power and authority to enter into this Agreement and perform its obligations. Franchisee further represents that Franchisee has reviewed the Franchise Disclosure Document and acknowledges the accuracy of the information provided to the best of Franchisee's knowledge.

15. DISPUTE RESOLUTION

The Parties agree to attempt in good faith to resolve disputes arising under this Agreement by negotiation. If unresolved, disputes shall be submitted to binding arbitration administered by a neutral forum under the commercial arbitration rules selected by the Parties. The arbitration award shall be final and binding and may be entered as a judgment in any court of competent jurisdiction. Notwithstanding the foregoing, either Party may seek injunctive relief in a court of competent jurisdiction to protect intellectual property or confidentiality rights.

16. NOTICES

All notices, demands or communications required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by nationally recognized overnight courier, or three business days after deposit in the United States mail, postage prepaid, certified mail, return receipt requested, to the addresses below or to such other address as a Party may designate by written notice to the other Party.

17. AMENDMENTS; WAIVER

No amendment or modification of this Agreement shall be valid or binding unless in writing and signed by both Parties. No waiver by either Party of any breach or default shall be deemed a waiver of any other breach or default.

18. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles.

19. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall remain in full force and effect, and the Parties shall endeavor in good faith to replace the invalid provision with a valid provision that most closely approximates the Parties' original intent.

20. ENTIRE AGREEMENT

This Agreement, together with the Franchise Disclosure Document and any exhibits and addenda expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, whether written or oral.

21. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures transmitted by facsimile or electronic image shall be treated as original signatures for all purposes.

22. MISCELLANEOUS

The Parties acknowledge that they have had the opportunity to seek independent legal counsel, have read and understand the terms and conditions of this Agreement, and agree to be bound thereby. Headings used in this Agreement are for convenience only and shall not affect interpretation.

Franchisor:

By:

Date:

Franchisee:

By:

Date:

Enter text✕

What a Franchise Disclosure Agreement Is and when it applies

A Franchise Disclosure Agreement (commonly appearing as the franchisor's FDD or disclosure document) is the written disclosure that prospective franchisees receive before entering a franchise relationship. It compiles material information about the franchisor, the franchise system, fees, initial and ongoing costs, litigation and bankruptcy history, and financial statements or Item 19 earnings claims when provided. The federal Franchise Rule (16 C.F.R. Part 436) and state franchise registration laws govern delivery timing and content; many states add registration or additional disclosure requirements beyond the federal rule.

Why accurate disclosures matter for franchisors and franchisees

Clear, complete Franchise Disclosure Agreement materials protect both parties by enabling informed decisions, reducing litigation risk, and satisfying federal and state disclosure rules.

Why accurate disclosures matter for franchisors and franchisees

Who prepares, reviews, and receives the Franchise Disclosure Agreement

Typical participants include franchisors preparing the FDD, prospective franchisees reviewing disclosures, and advisers who support compliance and negotiation.

  • Franchisors and compliance teams preparing required Item disclosures and state filings.
  • Prospective franchisees and their attorneys performing due diligence on the offering.
  • Brokers, franchise consultants, and state regulators who review or receive filings.

Each role has different responsibilities: franchisors must assemble accurate disclosures, franchisees must evaluate risks, and advisers ensure legal and financial adequacy.

Step-by-step process to prepare and deliver the FDD

Follow a consistent sequence to compile disclosures, obtain approvals, and deliver the FDD in compliance with federal and state rules.

  • 01
    Assemble materials: Gather Items 1–23, financials, contracts, and exhibits.
  • 02
    Internal review: Legal and finance teams review for accuracy and completeness.
  • 03
    Deliver disclosure: Provide the FDD to the prospect with sufficient time before contract signing.
  • 04
    Retain proof: Keep delivery receipts and audit trail evidence.

Typical digital delivery and signing flow for an FDD

A repeatable online workflow reduces processing time and preserves evidence of disclosure delivery and signature events.

  • Upload document: Upload the FDD as a searchable PDF and attach exhibits.
  • Place signing fields: Add signature, initials, and date fields where required.
  • Send to prospect: Deliver via secure email link with authentication options.
  • Capture audit trail: Record timestamps, IP, and actions for compliance evidence.

Recommended online workflow settings for FDD delivery

Configure your e-sign workflow to balance signer convenience with appropriate authentication and recordkeeping.

Field Configuration
Authentication Email plus optional SMS code for stronger identity assurance
Document format Use PDF/A for long-term preservation and embed exhibits
Template Save standard FDD template with Item headings and exhibits
Retention Enable audit-trail retention and export to document repository

Technical considerations for eSigning and storing FDDs

Choose a platform that supports secure PDFs, audit trails, and integration with your CRM or document management system.

  • Integrations: CRM and cloud-storage connectors
  • Formats: PDF, DOCX, PDF/A support
  • Authentication: Email, SMS, or advanced methods

Ensure the platform retains a tamper-evident audit trail and exported signed copies; map retention policies to your legal and recordkeeping obligations.

Essential sections to include in a professional Franchise Disclosure Agreement

A compliant FDD follows the Itemized structure and contains clear descriptions of fees, obligations, and franchise system information to inform prospective franchisees.

Franchisor Details

Legal entity, principal business address, and key executives. Establishes which entity is offering the franchise and who is legally responsible.

Business Experience

History of the franchisor and material litigation. Helps prospects understand operational track record and legal exposures.

Fees and Payments

Initial fees, ongoing royalties, advertising contributions, and refund policies. Specify triggers, timing, and calculation methods.

Financial Statements

Audited or reviewed statement summaries and Item 21 references. Provide reliable financial information to support risk assessment.

Territory and Location

Territorial rights, exclusivity, and site-selection obligations. Define geographic limits and exceptions clearly to avoid disputes.

Renewal and Transfer

Terms for renewal, transferability, and assignment. Set notice periods, fees, and franchisor consent mechanics.

Security and compliance controls relevant to FDD handling

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Timestamp, IP, and action history
HIPAA Support: BAA available when applicable
Regulatory Standards: ESIGN, UETA, 21 CFR Part 11 supported
Certifications: SOC 2 Type II and ISO 27001
Access Controls: Role-based permissions and SSO

Primary penalties and legal risks from defective or late FDDs

FTC Enforcement: Civil penalties and corrective actions
Rescission Rights: Buyer may rescind or recover damages
State Sanctions: Fines, registration denial, or injunctions
Contract Invalidity: Agreements may be voidable by courts
Reputational Harm: Loss of franchisee trust and sales
Litigation Costs: Legal fees and settlement exposure

Common preparation errors that lead to disputes or regulatory problems

  • Incomplete Item disclosures, especially unclear Item 7 and Item 11 descriptions, which leave franchisees without material facts and can trigger rescission or enforcement actions.
  • Outdated financial statements or failing to attach supporting exhibits for Item 21/Item 19, depriving prospects of required financial context and increasing litigation risk.
  • Missing delivery timing—failing to deliver the FDD at least 14 days before the franchise agreement or payment under the FTC Franchise Rule.
  • Vague territory or exclusivity language that creates overlapping rights claims and leads to costly arbitration or litigation.

Key deadlines and timing obligations for Franchise Disclosure Agreements

Observe federal and state timing rules to avoid rescission rights, fines, or voidable contracts.

FDD Delivery Deadline:

Provide at least 14 days before signing (16 C.F.R. Part 436)

State Registration:

Varies by state; registration may be required before offer

Earnings Claim Support:

Retain supporting data at least 3 years after use

Contract Execution:

Execute only after required disclosure and waiting periods

Record Retention Start:

Retention begins on effective date or last action

Milestone timeline from assembly to signed franchise agreement

Sequential milestones provide a clear path: prepare, disclose, wait, then execute with record capture.

01

Preparation

Compile Items, financials, and exhibits for the FDD.

02

Disclosure Delivery

Send the FDD to the prospect with proof of delivery.

03

Statutory Waiting Period

Observe federal or state waiting periods before signing.

04

Execution and Filing

Sign agreement and file any state registrations or notices.

How a Franchise Disclosure Agreement differs from a Franchise Agreement

Compare disclosure and contractual documents to understand timing, legal effect, and required content.

Document Franchise Disclosure Agreement Franchise Agreement
Purpose provide facts create binding obligations
Timing before signing at execution
Legal effect disclosure requirement contractual enforcement
Typical contents items 1–23 fees, duties, covenant terms

Sample eSignature vendor pricing and feature comparison for FDD workflows

Compare baseline starting prices and key capabilities relevant to FDD delivery and recordkeeping. signNow is listed first as the initial column.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Examples of how organizations handle FDD workflows

Real-world examples show how disclosure workflows, digital signing, and recordkeeping are integrated across teams and systems.

Optica Ventures

Optica centralized FDD assembly to a single template

  • They used standardized exhibits for consistency
  • This reduced reviewer time and improved disclosure completeness for every prospect.

Martin Properties

Martin Properties digitized delivery and signatures

  • They captured audit trails for each disclosure event
  • The firm improved evidence retention and reduced paper storage costs while preserving compliance.

Frequently asked questions about Franchise Disclosure Agreements

Answers to common questions about FDD timing, electronic signatures, signatory authority, notarization, and retention.


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