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Franchise Registration Renewal Questionnaire

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FRANCHISE REGISTRATION RENEWAL QUESTIONNAIRE

Franchisor:

Name of Person Responsible for Questionnaire: Signature:

Phone No.: Fax No.:

Date Completed:

Since our last Offering Circular, we have amended, or we plan to amend, our Franchise Agreement.

Yes    No

INSTRUCTIONS

As you are aware, federal law and the law of franchise registration states require you to provide an Offering Circular to prospective franchisees no later than the first meeting with them to discuss the franchise and at least 10 business days before either entering into a franchise agreement (or any other agreement) with them or accepting any payment from them. Your Offering Circular must be updated each year. We have prepared this Questionnaire to obtain from you new information that should be incorporated into your new Offering Circular.

This questionnaire tracks the organization of an Offering Circular, which organizes information into 23 categories called Items (the first 22 of which are covered herein). All references to “you” or “your” in the Questionnaire are to the franchisor company.

For all negative answers, please write “No” or “N/A” (not applicable) in the space below the question. For all affirmative answers to questions, please provide an explanation. If you have questions about the information to provide, please do not hesitate to contact us. You will find attached following each Item of this Questionnaire your most recent disclosure for that Item. Please feel free to mark-up your old disclosure rather than to indicate any changes on the Questionnaire itself. You may also attach additional sheets. Where a question requires a narrative response, please simply answer the question as completely as possible, but do not worry about your wording. Wording everything appropriately is part of our job.

IMPORTANT - IT IS VERY IMPORTANT THAT YOU READ THE QUESTIONS FOR EACH ITEM CAREFULLY, EVEN IF YOU THINK YOU WILL HAVE NO CHANGES FOR THAT ITEM, AND IT IS VERY IMPORTANT THAT FOR EACH ITEM YOU MARK THE APPROPRIATE BOX APPEARING AT THE BEGINNING OF EACH AS FOLLOWS:

We have no changes.

We have changes as indicated below or attached.

ITEM 1 - THE FRANCHISOR, ITS PREDECESSORS AND AFFILIATES

1. Name, address, etc. of franchisor. Have you changed any of the following: Name, Name(s) under which you do business, Principal place of business, State of incorporation, or Business form of organization (corporation, partnership, etc.)?

2. New Affiliates. Have you added any affiliate(s) or has any previous affiliate(s) ceased to be affiliated with you? If adding an affiliate, please include the address of its principal place of business.

3. Affiliate(s)' addresses. Has the name or address of the principal place of business of any of your affiliates changed?

4. Predecessor(s)' addresses. Has the name or address of the principal place of business of any of your predecessors changed?

5. Agent. Have you changed your agent for service of process in any state(s)?

6. Operations. Has there been any change in whether you operate the types of businesses that you franchise?

7. Other business activities. Has there been any change in whether you engage in business activities other than franchising and, if applicable, other than operating businesses of the type you franchise?

8. Business of franchisees. Has there been any change in the type of business to be conducted by your franchisees?

9. Market conditions. Has there been any significant change in the market for the type of business you franchise?

10. Regulation of industry. Has there been any significant change in the basic regulations that are specific to the industry of the type of business you are franchising?

11. Other franchising. Has there been any change in whether you or your affiliates or predecessors offer franchises in other lines of business?

ITEM 2 - BUSINESS EXPERIENCE

1. Has there been any change in the identities or positions of people occupying any of the following positions: Franchise salespeople or brokers, Chief Executive or Operating Officer(s), Chief Financial Officer, President, Officer(s) responsible for franchise marketing, Officer(s) responsible for training, or Officer(s) responsible for franchise operations?

2. Attached is a copy of your most recent Sales Agent Disclosure Statement. Please indicate any changes in the biographical information.

ITEM 3 - LITIGATION

1. Legal proceedings. Have you or any of the following been involved in or subject to any material civil litigation, criminal proceedings, administrative actions, arbitration proceedings, currently effective injunctive relief or restrictive orders, or any other material complaint or legal proceeding?

2. Criminal convictions of new officers and salespeople. Has anyone to be added to Item 2 in the previous 10 years been convicted of a felony, pleaded no contest to a felony charge, or held liable in a civil action for specified violations?

ITEM 4 - BANKRUPTCY

1. Bankruptcy. Have you or any affiliate, predecessor, officer, or general partner had any bankruptcy-related filing, discharge, or related event in the past year or in the last 10 years for new officers?

ITEM 5 - INITIAL FRANCHISE FEE

1. Initial fee. Has your initial franchise fee changed?

2. Payment terms. Have the terms under which franchisees pay the initial franchise fee changed?

3. Refunds. Have the terms under which a franchise can obtain a refund of the initial fee changed?

ITEM 6 - OTHER FEES

1. Other fees. Has there been any change in any of the fees or other payments that franchisees must pay to you or your affiliates?

ITEM 7 - INITIAL INVESTMENT

1. Categories and amounts of expenditures. Has there been any changes in the categories or amounts of expenditures covering franchisees initial investment?

2. Payment terms. Has there been any change in to whom payments are made or the payment and refund terms for any categories of expenditures?

3. Location of outlets. Has there been any change in the probable location of your franchised outlets?

ITEM 8 - RESTRICTIONS ON SOURCES OF PRODUCTS AND SERVICES

1. Required purchases. Has there been any change in whether franchisees are required to acquire from you or your affiliates certain goods or services?

2. Approved suppliers. Has there been any change in whether your franchisees must obtain certain goods or services only from suppliers you approve?

3. Designating approved suppliers. Has there been any change in whether franchisees can nominate new suppliers, the fees charged, the criteria used, or the decision time?

4. Benefits from approved suppliers. Has there been any change in whether you receive benefits from approved suppliers or grant franchisees benefits for approved purchases?

5. Specifications. Has there been any change in whether you impose specifications on franchisees' purchases?

6. Warranty or Customer Service Requirements. Have there been any changes in your franchisees' warranty or customer service requirements?

7. Volume purchasing. Has there been any change in whether you negotiate purchase arrangements with suppliers for the benefit of your franchises?

9. Local advertising. Has there been any change in whether franchisees are required to spend certain amounts on local advertising, the amount required to be spent or whether you are required to approve their advertising?

ITEM 9 - FRANCHISEE'S OBLIGATIONS

1. Have there been any changes with respect to franchisees' obligations concerning insurance, indemnification, inspections/audits?

ITEM 10 - FINANCING

1. Financing. Has there been any change in whether you or your affiliates or agents directly or indirectly offer financing to franchisees?

ITEM 11 - FRANCHISOR'S OBLIGATIONS

1. Pre-opening assistance. Have the obligations you have to franchisees before they open for business changed?

2. Operating assistance. Have the obligations you have to franchisees during their operations changed?

3. Advertising funds and program. Has there been any change in advertising fund contributions, media, administration, or surpluses?

4. Advertising council. Has there been any change in whether you maintain an advertising council with franchisee members?

5. Advertising cooperatives. Has there been any change in whether you require franchisees to participate in local or regional advertising cooperatives?

6. Advertising fund expenditures. Use of Advertising Fund in Most Recent Fiscal Year:

Production Media Placement Administration Other

Total

9. Local advertising. Has there been any change in whether franchisees are required to spend certain amounts on local advertising?

10. Cash register or computer systems. Has there been any change in whether you require franchisees to buy or use electronic cash registers or computer systems?

11. Confidential Operating Manual. If there has been any change in the table of contents or total number of pages, please indicate below.

Has changed ( attached; to follow)

Has not changed

Total number of pages:

12. Site selection. Has there been any change in whether you must select or approve the franchisees' sites, the factors you consider in approving sites, or the consequences of not being able to agree upon a site?

13. Time to opening. Has there been any change in the typical length of time between signing and opening or the factors affecting the length?

14. Training program. Has there been any change in the training program location, duration, frequency, instructors, charges, requirements, or courses?

ITEM 12 - TERRITORY

1. Granted territory. Has there been any change in whether you grant franchisees an exclusive territory and, if so, in the size or definitions of their territories?

2. Restrictions on competing outlets. Has there been any change in restrictions on you against operating units or granting franchises in a franchisee's granted territory?

3. Inside-territory sales. Has there been any change in the restrictions on you soliciting or accepting orders inside a franchisee's defined territory?

4. Outside-territory sales. Has there been any change in restrictions on whether franchisees may solicit or accept orders outside of their defined territories?

5. Relocation. Has there been any change in the conditions under which you will approve relocation of franchisee's business?

6. First refusal rights. Has there been any change in whether franchisees have rights of first refusal to acquire additional franchises within defined territories?

7. Alternative distribution channels. Has there been any change in whether you or your affiliates may establish other franchises or company-owned outlets or other channels of distribution under a different trademark?

8. Minimum sales requirements. Has there been any change in whether you impose minimum sales requirements or other conditions for franchisees to keep their territorial rights or avoid default?

9. Modification of territory. Has there been any change in whether, or the conditions under which, you can modify a franchisee's territorial rights?

ITEM 13 - TRADEMARKS

1. New trademarks. Have you added any new principal trademarks or ceased to use prior disclosed trademarks or has there been any change in the applications or registration status of any of your trademarks?

2. Trademark litigation. Since last year's Offering Circular, have there been any determinations of the Patent and Trademark Office concerning validity, state trademark actions, or infringement/opposition/cancellation actions?

3. Trademark agreements. Has there been any change in currently effective agreements that significantly limit your rights to use or license any trademarks used by your franchisees?

4. Franchisees’ enforcement obligations. Has there been any change in franchisees’ obligations to notify you of possible infringements and assist in defending them?

5. Superior rights or infringing uses of others. Has there been any change in whether you have become aware of superior prior rights or infringing uses affecting a franchisee's use of your trademarks?

ITEM 14 - PATENTS, COPYRIGHTS AND PROPRIETARY INFORMATION

1. New Patents and Copyrights. Has there been any change in any patent or copyright registrations or application/registration status?

2. Patent or copyright litigation. Has the Patent and Trademark Office made any determination with respect to validity or has any party instituted any actions challenging validity?

3. Patent and copyright agreements. Has there been any change in whether you are a party to any agreements that limit your rights to use any patents or copyrights that franchisees will also use?

4. Franchisees' obligations. Has there been any change in franchisees' obligations to notify you of infringing uses and to assist you in defending them?

5. Infringing uses. Has there been any change in whether you are aware of any infringing uses that might materially affect a franchisee's use of your patents or copyrights?

6. Trade secrets. Has there been any significant change in the type of proprietary information and trade secrets that you communicate to franchisees?

ITEM 15 - OBLIGATION TO PARTICIPATE IN THE ACTUAL OPERATION OF FRANCHISE BUSINESS

1. Franchisee's participation obligations. Has there been any change in your agreements or practice concerning the extent of franchisee participation?

2. Managers. Has there been any change in manager approval, training, equity interest, or restrictions placed on managers?

ITEM 16 - RESTRICTIONS ON WHAT THE FRANCHISEE MAY SELL

1. Restrictions on franchisee’s sales. Has there been any change in restrictions on what franchisees may sell or obligations that they sell only goods and services supplied or approved by you?

2. Mandatory products and services. Has there been any change in whether franchisees are obligated to sell all goods and/or services that you designate?

ITEM 17 - RENEWAL, TRANSFER, TERMINATION AND DISPUTE RESOLUTION

1. If there are any changes in your franchise agreement with respect to any of the following, please indicate and explain:

Renewals

Events of default

Your option to buy the franchise

Governing law

Dispute settlement

Consequences of termination

Non-compete covenants

ITEM 18 - PUBLIC FIGURES

1. Public Figures. Has there been any change in whether you compensate or give any benefits to any public figures who appear in your franchise name or symbol or who endorse or recommend your franchise?

ITEM 19 - EARNINGS CLAIMS

1. Has there been any change in whether you will make earnings claims in connection with offers and sales of your franchises?

ITEM 20 - LIST OF OUTLETS

Please fill in the chart below for each new franchise unit added during your most recent fiscal year.

New Franchised Units

Name:

Unit Address:

Phone:

Name:

Unit Address:

Phone:

Name:

Unit Address:

Phone:

Name:

Unit Address:

Phone:

Name:

Unit Address:

Phone:

Name:

Unit Address:

Phone:

Name:

Unit Address:

Phone:

Name:

Unit Address:

Phone:

ITEM 21 - FINANCIAL STATEMENTS

Please provide us your audited financial statements for your most recent fiscal year.

Attached    To follow

ITEM 22 - CONTRACTS

If there have been any changes since last year's Offering Circular in your Franchise Agreement or in any other agreements you will enter with your franchisees, or if any agreements will be added or deleted, please attach the new agreements marked to show changes from any prior versions.

END OF QUESTIONNAIRE

Thank you for your effort in answering this Questionnaire.

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What the Franchise Registration Renewal Questionnaire Is

The Franchise Registration Renewal Questionnaire is a structured document used by franchisors to update state regulators and record keepers about existing franchise offerings, business changes, and renewal of previously filed franchise registrations. It collects current corporate and franchise disclosure information, material updates to the franchise offering circular, contact details for franchise representatives, and confirmation that prior disclosures remain accurate or have been amended. Completing the questionnaire helps maintain compliance with state franchise registration and disclosure programs and creates an auditable record of the franchisor's representations.

Why keeping the questionnaire accurate matters

A complete, accurate renewal questionnaire reduces regulatory risk, supports transparent disclosure to prospective franchisees, and helps avoid enforcement actions or delays from state agencies.

Why keeping the questionnaire accurate matters

Who typically completes this questionnaire

Final review and signature are usually performed by an authorized corporate officer or an attorney who has verified the accuracy of attachments.

  • Franchisor legal or compliance teams preparing renewal filings and updates.
  • External franchise counsel or regulatory specialists managing state submissions.
  • Corporate administrators or paralegals assembling supporting exhibits and affidavits.

Typical signatories and their roles

Franchisor Chief Legal Officer

A senior legal officer who confirms disclosure accuracy, authorizes filing, and signs on behalf of the franchisor. They are responsible for coordinating internal review and ensuring attachments reflect material changes to the offering.

Outside Franchise Counsel

An attorney retained to prepare or review the renewal package, advise on state-specific requirements, and sign where legal attestation or power-of-attorney is permitted by the franchisor's internal policies.

Stepwise process to complete the questionnaire

A sequential approach reduces omissions and creates a clear audit trail from draft to submission.

  • 01
    Gather Documents: Collect prior registration, current FDD, and financial statements.
  • 02
    Identify Changes: Document material business, ownership, or financial changes since last filing.
  • 03
    Complete Form: Enter fields accurately and attach required exhibits.
  • 04
    Review & Sign: Legal review, authorized signature, then prepare submission package.

Where the questionnaire goes after signing

Understand the usual routing so deliverables reach the correct regulator and are retained properly.

  • Internal Filing Clerk: Prepares final PDF and compiles exhibits for submission.
  • State Regulator: Submitted to the state agency that handles franchise registration or securities filings.
  • Corporate Records: A signed copy is retained in corporate compliance files for the retention period.
  • Franchisee Records: Provide updated disclosures to existing or prospective franchisees where required.

Typical digital workflow settings for online completion

Configure a secure e-submission workflow to reduce manual handling and track changes.

Field Configuration
Signature Type Electronic signature with audit trail
Authentication Email + optional SMS code
Attachments PDF exhibits required; combine into single package
Retention Store signed package for statutory retention period

Digital delivery and integration considerations

Ensure the chosen platform can export a tamper-evident PDF with a timestamped audit trail for regulatory review.

  • Document Formats: PDF and DOCX compatibility
  • Integrations: Salesforce, NetSuite, Google Workspace supported
  • Security: AES-256 at rest; TLS 1.2/1.3 in transit

Essential sections to include in a professional questionnaire

A comprehensive renewal questionnaire combines identity, disclosure, financial, and attestation elements to meet regulator expectations.

Franchise Identity

Full legal name, entity type, formation state, and principal place of business to unambiguously identify the franchisor.

Offering Summary

Current description of the franchise system, territories, franchise fees, and franchisee obligations as disclosed in the FDD.

Material Changes

Concise list of changes since the last registration, with references to amended FDD sections and effective dates.

Financial Exhibits

Most recent audited or reviewed financial statements, with accountant name and opinion date where required.

Attestations

Authorized officer statements confirming accuracy, along with signature block and date fields for legal attestation.

Attachments

Supporting exhibits, prior registration copies, and any state-specific addenda required by the regulator.

Security and compliance data to note

Encryption: AES-256 at rest
Transport: TLS 1.2/1.3 in transit
Audit Trail: Timestamped signing events
HIPAA: BAA available if required
ESIGN/UETA: Compliant with ESIGN and UETA
Access Controls: Role-based user permissions

Consequences of incomplete or incorrect renewals

Regulatory Delay: Processing delays and information requests
Administrative Fines: State fines or penalties
Enforcement Actions: Cease-and-desist or injunctive measures
Civil Liability: Potential franchisee claims
Corrective Filings: Additional cost and effort
Reputational Risk: Public disclosures of enforcement

Common preparation mistakes to avoid

  • Failing to update financial exhibits to the most recent audited or reviewed statements, which triggers follow-up requests and possible rejection.
  • Providing inconsistent entity names or addresses across attachments, causing identity mismatches and processing delays with the regulator.
  • Omitting material changes such as new franchisor owners, significant litigation, or bankruptcy events, which can lead to enforcement scrutiny.
  • Using ambiguous language in the material changes section instead of specific dates and exhibit cross-references, prompting requests for clarification.

Typical renewal timing and processing expectations

Renewal timing varies by state; plan for internal review and extra time for state-specific procedural steps.

Annual Renewal Window:

Many states require annual or biennial updates; check state rules for exact timing.

Internal Review Time:

Allocate 2–4 weeks for legal review and financial compilation.

State Processing:

Processing can range from days to several weeks per agency workload.

Late Submission Consequence:

May incur administrative penalties or requirement to file amendments.

Public Availability:

Some states publish registrations; anticipate public disclosure timelines.

Key milestones from draft to acceptance

Track these stages to ensure timely submission and a clear audit trail through each milestone.

01

Draft Preparation

Compile current FDD, exhibits, and material-change descriptions for initial draft.

02

Legal Review

Counsel verifies disclosures, statutory compliance, and necessary attachments.

03

Submission

Send completed package to the state regulator by the required method.

04

Acknowledgement

Receive agency acceptance, request for additional information, or formal objections.

eSignature vendor pricing snapshot for renewal workflows

Compare basic pricing and feature availability across vendors; signNow is listed first per vendor-formatting requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/yr Varies Varies Varies

Practical examples: how organizations handle renewals

These anonymized scenarios show typical approaches and outcomes when renewing franchise registrations.

Regional Food Franchise

The franchisor consolidated annual renewals into a single package to multiple jurisdictions

  • Reduced reviewer follow-up by standardizing exhibits
  • The standardized package shortened regulator queries and lowered outside counsel hours required per renewal.

National Service Brand

The legal team used electronic signatures and centralized attachments for routine renewals

  • Implemented a checklist and template for material changes
  • This practice improved internal review consistency and produced a complete audit trail for each submission.

Frequently asked questions about renewal questionnaires

Answers to common questions about validity, signatures, corrections, and state-specific concerns when preparing renewals.


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