Scope of Work
Describe tasks, deliverables, and any excluded services so billing reflects agreed activities and reduces disputes over chargeable hours.
A concise time contract aligns expectations about billable hours, invoicing, and scope so both parties avoid misunderstandings and payment delays. It also creates a durable record that supports 1099 reporting, expense reconciliation, and dispute resolution.
Freelancers, consultants, agencies, and procurement teams use time contracts to document hourly engagements, short-term retainers, and hourly add-on work.
The contract is also useful for in-house project managers and legal teams that must manage variable-time work and ensure accurate 1099 reporting.
| Field | Configuration |
|---|---|
| Template Name | Create a reusable template labeled 'Freelance Time Contract' |
| Signer Roles | Assign roles: Client (approver) and Freelancer (signer) |
| Authentication | Use email link or SMS code; add KBA for higher assurance |
| Reminders | Set automatic reminders and a signing deadline |
Choose a platform that supports the file formats, signer authentication, and retention policies your organization requires.
Describe tasks, deliverables, and any excluded services so billing reflects agreed activities and reduces disputes over chargeable hours.
State hourly rates, minimum billing increments, payment due dates, acceptable payment methods, late fees, and procedure for disputed invoices to avoid payment ambiguity.
Specify the approved time-tracking method, required supporting details on timesheets, submission frequency, and retention obligations for audit purposes.
Clarify reimbursable expenses, required receipts, pre-approval thresholds, and timing for reimbursement to prevent unexpected costs.
Include termination notice periods, final accounting of hours, and treatment of unpaid work and ongoing obligations after termination.
Identify the state law that governs disputes and any venue for litigation or arbitration to create predictable legal outcomes.
Agree net terms (e.g., Net 30) and reference invoice submission procedures
Specify frequency (weekly, biweekly, monthly) and required supporting time records
State required notice period and final hours accounting procedure
Payer files 1099-NEC to report nonemployee compensation by Jan 31
Retention period generally begins on contract end or final payment date
A consultant logs weekly hours and submits invoices monthly
A developer billed hourly for maintenance and feature work
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (premium) | Yes (enterprise tiers) | Yes (enterprise tiers) | Yes (enterprise tiers) | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Envelope Cap | No cap | 100 envelopes/user/year limit | Varies by plan | Varies by plan | Varies by plan |