Scope of Services
Precise description of fulfillment activities, SKUs covered, receiving, storage, picking, packing, shipping, returns, and value-added services such as kitting or labeling.
A written Fulfillment Services Agreement reduces operational ambiguity, aligns expectations for delivery and inventory control, limits liability exposure, and creates measurable service levels for billing and dispute resolution.
Typical users include merchants outsourcing warehousing and shipping, third-party logistics (3PL) firms, marketplace sellers, and corporate procurement or legal teams managing vendor relationships.
These parties use the agreement to govern day-to-day operations, invoicing, data exchanges, and remedies if service levels are missed.
Precise description of fulfillment activities, SKUs covered, receiving, storage, picking, packing, shipping, returns, and value-added services such as kitting or labeling.
Key performance indicators (KPIs) such as order accuracy, same‑day/next‑day pick rates, shipping cutoffs, and response times for exceptions and customer inquiries.
How inventory is received, whether title transfers on receipt or shipment, stock reconciliation cadence, shrinkage tolerance, and audit procedures.
Fee schedule including storage, pick/pack, shipping pass-throughs, minimums, billing cycle, dispute process, and late payment interest.
Allocation of risk, carrier limits, insurance requirements (cargo, general liability), indemnification language, and caps on consequential damages.
Data ownership, permitted uses, privacy obligations, breach notification, and requirements to comply with applicable laws like HIPAA as needed.
| Field | Configuration |
|---|---|
| Signature fields | Place signature, printed name, title, and date fields where required. |
| Conditional fields | Use conditional logic to surface pricing or holdback fields only when triggered. |
| Authentication | Select email, SMS, or stronger signer verification per risk profile. |
| Integrations | Map to ERP/CRM (NetSuite, Salesforce) for automated invoicing and SKU sync. |
Choose a platform that supports required file types, audit trails, and the authentication level your agreement needs.
MM/DD/YYYY — when obligations and billing commence.
Define standard shipping windows (e.g., 48 hours from order).
Net 30 or agreed payment term from invoice date.
Specify notice period to trigger resolution procedures.
Provide days' notice required for termination without cause.
Integration, testing, and initial inventory receipt and reconciliation.
First live orders processed under full SLA monitoring.
Periodic KPI review and crediting for missed SLAs.
Inventory return, data export, and final reconciliation steps.
| Criteria | Fulfillment Agreement | Warehousing Agreement |
|---|---|---|
| Primary focus | order processing | long-term storage |
| Inventory title | often transfers on receipt | often held by warehouse |
| Service level metrics | picks/shipments/accuracy | storage and handling |
| Billing model | per-order fees | space and handling fees |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Premium tier) | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
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