Fundraising Event Application

Fundraising Event Application and Agreement

WHEREAS, Applicant Name: seeks approval to conduct a fundraising event to raise funds for the charitable or civic purpose described herein; and

WHEREAS, Host Organization: has authority to approve and regulate use of the proposed site and to set conditions to protect public safety and the interests of beneficiaries; and

WHEREAS, the parties desire to set forth the terms, operational requirements, and financial arrangements governing the proposed fundraising event identified below.

Applicant Information

Event Details

Proposed Event Date: Day Month Year

Scope of Work

Provide a detailed description of proposed activities, fundraising methods, ticketing, programming, and on-site operations. Include schedule, key milestones, and responsible personnel.

Payment Terms

Applicant agrees to pay applicable fees and to remit fundraising proceeds as provided below. Fees charged by Host Organization are intended to cover administrative, site, and service costs.

Late Fee: Applicant agrees that any past-due payment shall incur a late fee of on the unpaid balance, plus any collection costs and reasonable attorneys' fees.

Term and Termination

Agreement Term Start Date:

Agreement Term End Date:

Either party may terminate this Agreement for convenience by providing written notice at least days prior to the effective termination date. Host Organization may suspend or terminate the event immediately for health, safety, or legal compliance reasons; termination under this clause does not relieve Applicant of obligations incurred prior to the termination date.

Insurance, Permits and Safety

Applicant shall procure and maintain, at Applicant's expense, insurance coverage sufficient to protect Host Organization and the public, and shall provide certificates of insurance naming the Host Organization as an additional insured where required. Applicant certifies that all required permits and licenses will be obtained prior to the event.

Vendors, Alcohol and Concessions

Will the event include on-site sales, third-party vendors, or alcohol service? Vendors Alcohol Concessions

Confidentiality and Data

Each party shall maintain the confidentiality of non-public proprietary information disclosed in connection with this application and event operations. Confidential information shall not be disclosed except as required by law or with the prior written consent of the disclosing party. Data collected from donors or attendees shall be handled in accordance with applicable privacy laws; Applicant is solely responsible for collection, storage, and lawful use of personal data.

Indemnification

Applicant shall indemnify, defend, and hold harmless Host Organization, its officers, agents, and employees from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of or in connection with the Applicant's activities under this Agreement, except to the extent caused by Host Organization's gross negligence or intentional misconduct.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the Host Organization is located, without regard to choice-of-law principles. This Agreement, together with any exhibits or written attachments incorporated by reference, constitutes the entire agreement between the parties concerning the subject matter herein and supersedes all prior negotiations, representations and agreements, whether written or oral.

Acknowledgements and Certifications

By submitting this application, Applicant certifies that (1) the information provided is true and complete to the best of Applicant's knowledge; (2) Applicant will comply with all applicable laws, regulations, codes, and Host Organization policies; and (3) Applicant accepts the indemnification, insurance, payment, and termination terms set forth in this Agreement.

Administrative Use Only

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