Fundraising Event Document

FUNDRAISING EVENT DOCUMENT

Parties and Event Identification

Organizer Name:    Organizer Contact:

Beneficiary Name:    Beneficiary Contact:

Event Date:    Start Time:    End Time:

Recitals

WHEREAS, Organizer Name: operates and will conduct fundraising activities for charitable, educational, or community purposes; and

WHEREAS, Beneficiary Name: is the intended recipient of proceeds generated by the Event and has agreed to accept such proceeds under the terms of this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows:

Scope of Work

Organizer will be responsible for all operational aspects of the Event including but not limited to securing venue, vendors, permits, volunteers, and insurance unless otherwise specified in writing. Beneficiary will cooperate with Organizer regarding promotion and representation at the Event as set forth in the Scope of Work.

Payment Terms

If any scheduled payment due to either party is not received within days after the due date, a late fee of will accrue on the outstanding amount until paid in full. Interest shall not exceed the maximum permitted by applicable law.

Term and Termination

Term Commencement Date:    Term End Date:

Either party may terminate this Agreement for convenience upon written notice at least days prior to the desired termination date. Either party may terminate immediately for material breach by the other party that remains uncured for a period of days following written notice specifying the breach.

Confidentiality

Each party shall keep confidential all non-public financial, donor, supporter, and operational information disclosed by the other party in connection with the Event, whether oral or written, that is identified as confidential or which a reasonable person would understand to be confidential. Confidential information does not include information that: (a) is or becomes publicly known through no wrongful act of the receiving party; (b) is already known to the receiving party without restriction at the time of disclosure; or (c) is rightfully obtained by the receiving party from a third party without restriction. The receiving party shall use at least the same degree of care to protect such confidential information as it uses to protect its own confidential information, and in no event less than reasonable care.

Insurance, Permits, and Compliance

Organizer shall obtain and maintain all required permits, licenses, and insurance coverages for the Event, including general liability insurance naming Beneficiary as an additional insured where applicable. Proof of insurance and copies of permits must be provided to Beneficiary upon request no later than .

Indemnification

Each party (the "Indemnitor") agrees to indemnify, defend and hold harmless the other party (the "Indemnitee") from and against all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of or resulting from Indemnitor's breach of this Agreement, negligence, willful misconduct, or failure to secure required permits or insurance, except to the extent caused by the Indemnitee's gross negligence or intentional misconduct.

Records, Accounting, and Reporting

Organizer will maintain complete and accurate records of gross receipts, expenses, donor lists (subject to applicable privacy obligations), and distribution calculations for the Event. Within days after the Event, Organizer will deliver to Beneficiary a final accounting and supporting documentation of receipts and expenses.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles. The parties agree to make a good faith effort to resolve disputes by negotiation prior to seeking judicial relief.

Entire Agreement; Amendments

This Agreement, including any schedules or attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether oral or written. No amendment or modification of this Agreement shall be binding unless in writing and signed by authorized representatives of both parties.

Miscellaneous Provisions

If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except to a successor in interest by merger or acquisition.

Sign Now