Project Info
Project name, address, parcel or lot number, and any permit or grant reference to link the form to related approvals and records.
A standardized form reduces misunderstandings about scope, timing, and responsibilities, helps meet municipal or HOA requirements, and provides a written record for maintenance and warranty claims. Accurate forms lower rework and support clear handoffs between planners, installers, and property owners.
Each signer should review their obligations and retain a copy; when the form is part of a permit or grant, follow the submission rules specified by the issuing authority.
Project name, address, parcel or lot number, and any permit or grant reference to link the form to related approvals and records.
Full legal names and contact details for property owner, installer/contractor, and site manager to clarify responsibilities and communication channels.
Sketch or reference to a site plan indicating planting locations, bed dimensions, native vs. non-native zones, and irrigation points for installers and inspectors.
Scientific/common names, quantities, sizes (container or caliper), spacing, and any provenance or certification required by the buyer or program.
Planned installation date, establishment maintenance schedule, watering instructions, and recommended follow-up inspections or warranty period.
Signatures, dates, and optional notary or witness blocks when required by local rules, plus space for official permit stamps or inspector notes.
| Field | Configuration |
|---|---|
| Owner Signature | Required, first signer |
| Installer Signature | Required, second signer |
| Inspector Approval | Optional, routed after signatures |
| Attachments | Allow PDF, JPG, PNG uploads |
Use platforms that support conditional fields, audit trails, and accessible file formats to ensure records are reproducible and legally defensible.
Varies by municipality; apply before seasonal planting begins
Commonly 14–30 days after submission
Spring or fall depending on species and region
Book within 7–14 days of installation
Keep completed form for at least 3 years
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |