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Simple Will Intake Form

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SIMPLE WILL INTAKE FORM

for
Poklemba & Hobbs, LLC

PLEASE READ.

In a Simple Will, except for specific bequests (see below), your entire estate will either go to your spouse, or to your children, if your spouse dies before you. If you are interested in this type of a Simple Will, then please complete this form and return it to Poklemba & Hobbs, LLC. If you are not interested in this arrangement, or if you want more information, then STOP and contact Poklemba & Hobbs, LLC., at (518) 581-9797 for a private and confidential conference.

Once your Last Will and Testament is completed to your satisfaction, and you are ready to sign your Will, we will schedule a meeting at your convenience at either our Malta offices located at Visionary Park, 2715 State Route 9, Suite 102, Malta, New York 12020 or at our Glens Falls offices located at 147 Ridge Street, Glens Falls, New York 12801.

You may fill out this Simple Will Intake Form at your convenience and fax, mail or email it to our attention, and we will begin the process of completing your Simple Will quickly and conveniently for you.

PLEASE ANSWER ALL QUESTIONS

1. Personal Information:

a. Your Name

b. Your Address

c. Phone Numbers [home] [cell]

d. Marital status:

e. Your email address:

2. Spouse’s Information

a. Full Name

b. Address: or Other Address:

3. Marital Information:

a. Have you ever divorced?

4. Your Dependents (list your Children):

Name: Age:

Name: Age:

Name: Age:

Name: Age:

Name: Age:

Name: Age:

If one of your children is a minor when you die, do you want that child’s inheritance to go into a simple trust to prevent the minor child from spending the inheritance, until s/he is ; ;

If one of your children or beneficiary dies before you, do you want his or her share of your estate to go to your other living children?

Or do you want your deceased child’s share of your estate to go to his or her issue?

5. Specific Bequests: Do you want to make any specific bequests? (For example: my wedding ring to daughter or my gold watch to my nephew)? If so, then state:

6. Disinherit: Do you want to exclude any individuals from your will?

If yes, then state Full Name of Each Person(s) to be disinherited:

Do you want to disinherit an individual if he or she contests your Will?

7. Executor: Who do you want to be your Executor [the person that would administer your will?] In most cases, this will be your spouse.

If Spouse check here If some other person(s), then state the full name and address of person:

Please provide name and address of Alternate Executor to be appointed in case the person that you have named Executor is unable or unwilling to perform the duties:

8. Burial Requests: Do you have any special requests for your funeral or burial?

Specific Cemetery:

Specific Directions for Your Funeral:

Cremation:

9. Living Will/Durable Healthcare Proxy and Power of Attorney: Are you interested in a Power of Attorney, Living Will [Do Not Resuscitate Order] or Durable Healthcare Proxy [allows a person to make decisions concerning your healthcare if you cannot]?

If yes, then please state the name, address and telephone number of the person you would like to name as your Power of Attorney (person who will make health decision on your behalf):

Please indicate name, address and telephone number of Alternate Person to Act:

10. Please mail your form to:

Poklemba & Hobbs, LLC

Attn: Gary C. Hobbs, Esq.

2715 State Route 9, Suite 102

Malta, New York 12020 – or – You may fax your form to our offices at (518) 581-9590. You may also email your completed form to phu@phulawyers.com.

When Your Last Will & Testament is ready, our office will contact you to schedule an appointment.

Signature

Date

Enter text✕

What the Simple Will Intake Form Is

The Simple Will Intake Form collects the essential information needed to prepare a basic last will and testament. It captures testator identity, marital status, heirs and beneficiaries, asset inventory, distribution instructions, executor and trustee nominations, guardian designations for minor children, and preferences for debts and funeral arrangements. Used by estate attorneys and paralegals, the form standardizes intake so drafts accurately reflect client intent and reduce follow-up. It is not a substitute for legal advice and should be reviewed by counsel before execution where state law or complex assets are involved.

Why a Standard Intake Form Matters

The Simple Will Intake Form streamlines client interviews, reduces errors, and creates a consistent record for drafting. It improves completeness for estate counsel, documents client intent, and supports efficient review, intake audits, and lawful recordkeeping under applicable state rules.

Why a Standard Intake Form Matters

Who Typically Completes This Form

Estate attorneys, paralegals, trust officers, and legal intake specialists commonly complete the Simple Will Intake Form during initial client interviews.

  • Private practice attorneys — use for standardized client interviews and drafting checklists.
  • Estate planning firms — batch intake for multiple clients and reduce missing data.
  • Probate clerks or legal aid — gather accurate beneficiary and asset details for representation.

Use trained staff to verify identities and confirm testamentary capacity or refer clients to counsel for complex situations.

Step-by-Step Completion Workflow

Follow these sequential steps to collect, verify, and deliver client information so an attorney can prepare the final will draft.

  • 01
    1. Gather Basics: Record full legal name, DOB, SSN (if required), and contact details.
  • 02
    2. Identify Beneficiaries: List beneficiaries, relationships, and percentage or asset descriptions.
  • 03
    3. Appoint Executors: Name executor(s), alternates, and provide contact information.
  • 04
    4. Review & Sign: Confirm accuracy, note witness/notary needs, and refer to counsel.

Configuring an Online Intake Workflow

Configure an online intake workflow to collect, authenticate, and route Simple Will Intake Forms to drafting counsel and storage.

Field Configuration
Authentication Email link + SMS code
Conditional Fields Show guardian fields if minors listed
Attachments Allow uploads: deeds, account statements, ID copies
Routing Auto-route to assigned attorney or paralegal

How Electronic Intake and Routing Operate

Overview of how the Simple Will Intake Form moves from client submission to attorney review using secure electronic workflows.

  • Upload Document: Start with a PDF or DOCX template and upload to the platform.
  • Place Fields: Add required text, signature, date, and conditional fields.
  • Send to Signer: Email or link with optional SMS verification.
  • Receive Audit Trail: Platform captures timestamps, IP, and completion certificate.

Platform Capabilities to Confirm

Verify platform supports secure uploads, encrypted storage, and compliant audit trails before collecting sensitive estate information.

  • File Formats: PDF, DOCX, and fillable forms
  • Integrations: Connect to practice management systems
  • Authentication: Email, SMS, or higher assurance

Security and Compliance Snapshot

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II; ISO 27001; PCI DSS
HIPAA: BAA available for protected health information
ESIGN & UETA: Compliant with ESIGN and UETA standards
21 CFR Part 11: Supports compliance for regulated electronic records
Access Controls: Role-based permissions and SSO support

Key Risks from Incomplete or Incorrect Intake

Invalid Execution: Missing witnesses may invalidate will
Intestacy Risk: Ambiguous beneficiary language causes intestacy
Probate Delay: Incomplete asset list delays administration
Tax Penalties: Incorrect beneficiary reporting can affect taxes
ESIGN Exception: Wills often excluded from ESIGN/UETA protections
Notary/Witness Noncompliance: State rules on witnesses and notarization vary

Common Intake Mistakes to Avoid

  • Relying on incomplete asset descriptions that omit account numbers, titles, or beneficiary designations, which leads to additional discovery, probate disputes, and inaccurate estate distributions.
  • Failing to record precise beneficiary shares or contingent beneficiaries, leaving ambiguous distribution language the court may need to interpret during probate.
  • Not verifying witness eligibility or notarization requirements by state, especially for self-proved wills, which can result in rejection at probate.
  • Collecting sensitive identifiers (SSNs) without secure handling or consent increases identity theft risk and may violate privacy rules for certain jurisdictions.

Practical Best Practices for Reliable Intake

Practical tips to reduce errors and improve intake efficiency for Simple Will Intake Forms in practice.

Adopt a standardized intake checklist for wills
Create a single checklist covering identification, marital status, assets, beneficiaries, executors, guardians, and witness/notary needs. Use it for every client to reduce omissions and ensure consistency before drafting begins; update annually for law or policy changes.
Verify identity with government ID and corroboration
Require government-issued photo ID and a secondary verification method. Note the type of ID and expiration date in the file. For remote processes, use documented identity-proofing and retain audit logs to defend validity in probate.
Record statements of testamentary intent and capacity
Record notes that client understands the will's effect, is of sound mind, and is not under undue influence. Have a witnessing attorney or notary note competence on the intake record to strengthen later probate proof.
Keep secure, versioned records and exports
Store the completed intake and any attachments in encrypted, access-controlled storage. Export signed packages to PDF/A and retain audit trails. Maintain version history so revisions and consent withdrawals remain auditable during estate administration.

Pricing and Feature Comparison Overview

Comparison of baseline pricing and features for common eSignature providers relevant to Simple Will Intake Forms.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes (7-day) Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions

Answers to frequent questions about completing, signing, and storing the Simple Will Intake Form, including eSignature and notarization concerns.


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