Can this be signed electronically?

Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, electronic signatures are legally valid if intent, consent, attribution, and retention are present.

When is notarization required?

Notarization is required when the document or applicable state law demands acknowledgement or a jurat, commonly for deeds, certain affidavits, or powers of attorney; verify local rules before execution.

How do counterparts work?

A counterparts clause permits parties to sign separate identical copies; assemble all signed pages into one master copy and record the assembled set as the complete executed agreement.

What if names differ across documents?

Mismatched names can invalidate notarizations or create title issues. Ensure entity and signer names exactly match corporate filings and IDs prior to signing.

Is remote notarization acceptable?

Remote online notarization (RON) is permitted in many states but requirements vary; confirm identity-proofing, recording, and retention rules in the notary's jurisdiction.

How should executed copies be stored?

Store a tamper-evident PDF with an audit trail in a secure repository and retain physical notarized originals if required by statute or internal policy.

Electronic Signature
Templates
Miscellaneous
GGA Execution Version Template

GGA Execution Version Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

GGA Execution Version Template

Agreement Date:

Parties

Party A (Service Provider) Name: Party A Address: Party B (Client) Name: Party B Address:

Recitals

WHEREAS, Party A is duly organized and possesses the necessary expertise, personnel and resources to provide the services described herein; and

WHEREAS, Party B desires to engage Party A to perform such services under the terms and conditions set forth in this General Business Agreement (the "Agreement"); and

WHEREAS, in consideration of the mutual covenants and promises contained herein, the parties agree to the terms below.

Scope of Work

Description of Services (detailed scope, deliverables and milestones):

Payment Terms

Total Contract Amount:

Payment Schedule and Invoicing: Late Payment Fee:

All amounts payable under this Agreement are exclusive of taxes. The paying party shall pay any applicable taxes, except taxes based on the receiving party's net income.

Term and Termination

Term Commencement Date:

Term End Date:

Termination Notice Period:

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure the breach within the notice period specified above. Either party may terminate immediately for insolvency, appointment of a receiver, or other circumstances that substantially impair the terminating party's ability to perform.

Upon termination, Party A shall deliver all completed work and invoices through the termination date, and Party B shall promptly pay for all undisputed work performed through the effective date of termination. Clauses that by their nature survive termination shall remain in effect.

Confidentiality

"Confidential Information" means all non-public information disclosed by one party to the other, whether oral or written, that is designated as confidential or that reasonably should be understood to be confidential. Confidential Information does not include information that is (a) publicly known through no fault of the receiving party; (b) rightfully received from a third party without restriction; or (c) independently developed without use of Confidential Information.

The receiving party shall protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, and shall not use or disclose such information except to perform its obligations under this Agreement or as required by law, provided that the receiving party provides prompt notice of any compelled disclosure and cooperates in seeking protective measures.

Intellectual Property; Ownership

Unless otherwise agreed in writing, Party A retains ownership of pre-existing intellectual property and tools. Subject to payment in full, Party A hereby grants Party B a non-exclusive, perpetual, worldwide license to use deliverables specifically created for Party B under this Agreement. Any third-party software or materials embedded in deliverables remain subject to their original licenses.

Indemnification and Limitation of Liability

Each party shall indemnify, defend and hold harmless the other party from claims arising out of its gross negligence, willful misconduct or material breach of this Agreement. Except for liability arising from gross negligence, willful misconduct, or a party's indemnification obligations, neither party's aggregate liability shall exceed the fees paid by Party B to Party A under this Agreement in the twelve (12) months preceding the claim.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of: , without regard to its conflicts of law principles.

Entire Agreement; Amendment

This Agreement, together with any annexes or written statements of work expressly incorporated herein, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements. Any amendment to this Agreement must be in writing signed by authorized representatives of both parties.

Miscellaneous

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except that a party may assign to an acquirer of substantially all of its business assets. Notices shall be given in writing to the addresses set forth above. If any provision is held unenforceable, the remainder shall remain in full force and effect.

Signatures

Party A Printed Name:

By:

Date:

Title:

Party B Printed Name:

By:

Date:

Title:

What the GGA Execution Version Template Is

The GGA Execution Version Template is a standardized execution page for a governing agreement commonly used to record signatures, execution dates, and counterpart provisions. It presents signature blocks, counterpart clauses, and final recital language so multiple parties can execute identical counterparts and create a single binding agreement. The template is formatted for electronic or paper signing and includes fields for authorized signatory names, titles, corporate seals (if required), and delivery instructions to ensure the signed document can be assembled into a complete executed agreement without ambiguity.

Why a Clear Execution Version Matters

A properly prepared execution version reduces ambiguity about parties, signing order, and effective date, and supports enforceability by presenting consistent signature blocks and counterpart language.

Who Typically Completes the Execution Version

Teams who finalize contracts use the execution version to collect authorized signatures and preserve the agreed terms without editing post-signature.

In-house legal and contracts teams that ensure signatory authority and clause conformity before execution.
Corporate officers or authorized agents that sign on behalf of entities and confirm title lines and corporate authorization.
Transaction coordinators or paralegals responsible for assembling counterparts, notarization, and final delivery to stakeholders.

Using a consistent execution template helps accelerate closing, minimizes reconciliation of counterparts, and creates a single record of the executed agreement.

Core Elements to Include in a Professional Execution Version

A complete execution version contains standardized blocks so signatures, dates, and counterpart rules are captured uniformly across parties.

Signature Block

Dedicated lines for printed name, title, entity name, and signature with an adjacent date field and optional corporate seal placeholder for legal clarity.

Counterparts Clause

Language stating that counterparts together constitute one agreement, allowing electronic or separate physical signatures and describing how executed pages are assembled.

Execution Date

A clear effective date field (e.g., 'Effective as of MM/DD/YYYY' or 'as of the last signature date') to avoid disputes about when obligations begin.

Authority Statement

A brief warranty that the signatory is authorized to bind the entity, including references to corporate resolutions if required for later verification.

Delivery Instructions

Instructions for returning executed counterparts, including email addresses, physical addresses, or eDelivery methods for record assembly.

Notarization/Witness

Optional fields for notary acknowledgement, notary jurat, or witness signature lines when the document or jurisdiction requires additional authentication.

Step-by-Step: Finalizing and Executing the Template

Follow these sequential steps to prepare, sign, and assemble the GGA execution version correctly.

01

Prepare Counterparts: Populate signature blocks and confirm effective date.
02

Confirm Authority: Verify signatory authority and obtain corporate resolutions if needed.
03

Choose Signing Method: Decide paper, in-person notarization, RON, or electronic signing workflow.
04

Assemble Final Record: Collect all signed counterparts and create a single executed master copy.

How to Configure an Electronic Execution Workflow

Set up fields and routing to ensure each signatory receives the correct counterpart for signature.

Field	Configuration
Signature Field	Assign to specific signer; require date on signature.
Order Routing	Sequential or parallel delivery based on signing order.
Authentication	Choose email, SMS code, or KBA depending on risk.
Audit Trail	Enable stamping of IP, timestamp, and action log.

Where to Send or File the Executed Version

Identify final destinations and responsible parties before execution to ensure legal and administrative compliance.

Primary Recipient: Send the fully executed master copy to the contracts team for central retention.
Counterpart Distribution: Provide each party with a signed counterpart and a copy of the assembled master agreement.
Filing Agent: If required, file a notarized copy with county recorder or other local office.
Regulatory Filing: Submit any required executed exhibits to regulators or licensors as specified in the agreement.

Digital Signing and File Formats to Support

Choose a signing platform and formats that preserve signature integrity and audit trails across parties.

Accepted Formats: PDF and Word DOCX are standard; prefer PDF for final executed copies.
Integrations: Platforms should integrate with Salesforce, NetSuite, Google Workspace, and Microsoft 365.
Authentication: Support email, SMS OTP, and optional advanced signer verification for higher-risk deals.

Ensure the chosen system exports a tamper-evident PDF with an audit trail and stores copies in secure cloud or on-premise repositories.

Key Deadlines and Timing Expectations

Understand timing milestones so signatures are obtained and filings occur within contractual and regulatory windows.

Signature Completion:

Aim to obtain all signatures within the agreed signing window in the transaction schedule.

Effective Date Clauses:

Confirm whether the agreement is effective on last signature date or a specified earlier date.

Notary Timing:

Schedule notarization to occur on or immediately after signature to prevent delays.

Filing Deadlines:

File any executed exhibits or recorded documents by statutory or contractual deadlines.

Record Assembly:

Assemble and distribute the executed master copy within seven business days of final signature.

Common Preparation Mistakes to Avoid

Leaving ambiguous effective date language that creates dispute about when obligations commence and deadlines start to run.
Using inconsistent entity names or abbreviations across counterparts, which complicates title verification and public filings.
Failing to confirm signatory authority or attach corporate resolutions when required, risking later challenges to validity.
Neglecting to include notarization or witness blocks when jurisdictional or document-specific rules require them.

Risks and Consequences of an Incorrect Execution Version

Unenforceability: A mismatched or unsigned counterpart may be ruled unenforceable.

Filing Rejection: Recorder or agency may reject improperly notarized or incomplete documents.

Tax Exposure: Incorrect execution timing can affect tax reporting periods and obligations.

Contract Delay: Missing signatures delay performance and milestone triggers.

Dispute Risk: Ambiguous signatory capacity increases litigation risk.

Recordkeeping Gaps: Poor retention can violate regulatory retention rules.

Representative eSignature Vendor Comparison for Execution Workflows

Compare baseline pricing and key availability features. signNow appears first for easy vendor comparison without implied endorsement.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Practical Examples of Execution Versions in Use

Execution templates are used by organizations to streamline closing and preserve legally effective records.

Optica Ventures

Optica used a standardized execution block to collect signatures across investors and founders

Reduced counterpart reconciliation time by centralizing signatures
The firm retained a single executed master copy for filings and audited compliance records.

Martin Properties

A property management firm executed leases with uniform signature blocks

Adopted electronic counterparts for remote tenants
They kept notarized copies for recordation where required and reduced in-person signing needs.

Frequently Asked Questions About the GGA Execution Version Template

Answers to common questions on signature validity, notarization, electronic execution, and recordkeeping for the template.

Need help? Contact support

Can this be signed electronically?
Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, electronic signatures are legally valid if intent, consent, attribution, and retention are present.
When is notarization required?
Notarization is required when the document or applicable state law demands acknowledgement or a jurat, commonly for deeds, certain affidavits, or powers of attorney; verify local rules before execution.
How do counterparts work?
A counterparts clause permits parties to sign separate identical copies; assemble all signed pages into one master copy and record the assembled set as the complete executed agreement.
What if names differ across documents?
Mismatched names can invalidate notarizations or create title issues. Ensure entity and signer names exactly match corporate filings and IDs prior to signing.
Is remote notarization acceptable?
Remote online notarization (RON) is permitted in many states but requirements vary; confirm identity-proofing, recording, and retention rules in the notary's jurisdiction.
How should executed copies be stored?
Store a tamper-evident PDF with an audit trail in a secure repository and retain physical notarized originals if required by statute or internal policy.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now