Grant Approval Letter Form

Grant Approval Letter Form

Date:    Approval No.:

Grantor Name:    Grantor Address:

Grantee Name:    Grantee Address:

WHEREAS

WHEREAS, the Grantor has authority to allocate funds for projects that further the Grantor's stated objectives and has evaluated the Grantee's proposal titled "";

WHEREAS, the Grantee submitted documentation and assurances demonstrating eligibility, financial responsibility, and capacity to perform the proposed scope as set forth in this approval letter; and

WHEREAS, the Grantor desires to award funding to the Grantee subject to the terms, conditions, and obligations contained herein.

Scope of Work

Payment Terms

Reporting and Audit

The Grantee shall submit progress reports and a final report in accordance with the schedule below. Reports must include financial statements and supporting documentation sufficient to substantiate expenditures charged to the grant.

The Grantee agrees to retain records pertaining to the grant for a period of three years following final payment and to permit the Grantor or its designees to inspect and copy records upon reasonable notice.

Term and Termination

This grant award commences on and terminates on , unless earlier terminated pursuant to the terms below.

Either party may terminate this grant for material breach by the other party upon days' written notice if the breach remains uncured at the expiration of such notice period. The Grantor may suspend or terminate funding immediately where the Grantor determines, in its sole discretion, that funds are misused or that continued funding would be inconsistent with public interest.

Confidentiality

The parties acknowledge that certain information exchanged in connection with this grant may be confidential. Each party shall protect Confidential Information of the other with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care. Confidential Information shall not include information that is or becomes publicly available other than through a breach of this Agreement, is rightfully received from a third party without restriction, or is independently developed by the receiving party.

The Grantee shall not disclose confidential financial or proprietary information provided by the Grantor except as required by law and shall promptly notify the Grantor of any legal demand for disclosure so that the Grantor may seek protective measures.

Conditions Precedent

This award is conditioned upon satisfactory receipt of any outstanding documentation, certificates of insurance if required, and execution of any funding agreements or certifications required by the Grantor. The Grantee's acceptance of funds constitutes acceptance of the terms and conditions set forth in this letter.

Insurance requirements satisfied
Required documentation submitted and approved

Governing Law

This letter and the rights and obligations of the parties hereunder shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

Entire Agreement

This Grant Approval Letter, together with any referenced attachments and the scope of work, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, and understandings, whether written or oral. No amendment shall be effective unless in writing and signed by an authorized representative of each party.

Acknowledgment

By signing below, the undersigned authorized representatives certify that they are duly authorized to execute this document and that the Grantee accepts the grant, the terms and conditions set forth herein, and agrees to perform in accordance with this approval.

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