Can the GSA 1364 be signed electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the signing process demonstrates intent, consent, attribution, and retention. Confirm the solicitation permits electronic submission and follow any authentication requirements the contracting officer prescribes.

Who may sign on behalf of the lessor?

An authorized representative with authority to bind the legal entity must sign. If the signer is not listed on corporate records, attach a corporate resolution, power of attorney, or delegation of authority to show signing authority.

Are notarization or witnesses required?

Notarization is commonly required for deeds and certain acknowledgements; witness requirements vary by state. Verify whether the solicitation or state law requires notarized exhibits or witness attestations for executed lease documents.

What supporting documents should be attached?

Include detailed floor plans, measurement worksheets, building data, certifications, authorizing resolutions, and any solicitation-specific exhibits. Label each attachment and reference it by exhibit number in the form.

How should I submit the completed form?

Submit by the method stated in the solicitation—electronic upload, email, or physical delivery. If electronic, preserve the signed PDF and full audit trail showing timestamps, signer identity, and attached exhibits.

Can I revise or withdraw a submitted proposal?

Revisions or withdrawals are governed by the solicitation terms and contracting officer instructions. Typically, submit written withdrawal or amendment requests promptly and retain evidence of the request and any acceptance or denial by the government.

GSA 1364 Lease Proposal

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the GSA 1364 Lease Proposal Is and when it applies

The GSA 1364 Lease Proposal is a standardized federal form used by landlords and lessors proposing leased space to the U.S. General Services Administration. It records the proposer’s offered rental rates, space measurements, services, utilities, and other lease terms for evaluation during federal facility procurements. The form supports consistent comparisons across competing offers and becomes part of the procurement record; it is used alongside the solicitation, market analysis, and technical exhibits to determine best value for government occupancy.

Why a clear, compliant GSA 1364 matters for proposals

A properly completed GSA 1364 reduces evaluation questions, avoids administrative delays, and ensures the government can compare offers fairly. Accurate, legible entries and required attachments shorten review time and limit requests for clarification.

Typical users and participants for this form

Accurate completion reduces clarifications during procurement and helps the offer proceed through solicitation evaluation to award or negotiation.

Property owner or lessor preparing an offer for federal occupancy; provides rates, space data, and attachments for evaluation.
Broker or leasing agent submitting on behalf of the owner; coordinates exhibits, floor plans, and signature authority documentation.
GSA contracting officer and evaluators who validate completeness and compliance with the solicitation terms and government criteria.

Core sections to include in a professional GSA 1364

Organize the proposal so each required section maps directly to the solicitation checklist to avoid missing items and shorten review cycles.

Offer Summary

Provide total offered rent, base year(s), escalation method, and a succinct summary of included services, utilities, and allowances to give reviewers a clear financial snapshot.

Space Data

Enter gross and net rentable area, usable square footage, measurement method, and floor/room identifiers; accuracy here affects cost-per-square-foot calculations and evaluation.

Rates & Adjustments

List base rental rate, operating expenses, taxes, CAM allocations, and any step rents or annual adjustments with precise units and effective dates for each line item.

Services & Utilities

Specify which services are included or excluded (HVAC, janitorial, security, water) and define responsibility for metering and billing to prevent later disputes.

Exhibits & Plans

Attach floor plans, building data, accessibility notes, and any finish or build-out allowances. Label exhibits to match references in the form.

Certifications

Include signatory authority documentation, representations and certifications required by the solicitation, and any required socio‑economic or compliance statements.

Essential data elements to verify before submitting

Entity name: Match tax ID

Tax ID: EIN or SSN

Measurement basis: BOMA/GAO indicated

Rate units: $/RSF or $/USF

Authorized signer: Name and title

Exhibits attached: Plans and cost breakouts

Step-by-step: completing and assembling the GSA 1364

Follow these sequential steps to prepare a compliant proposal packet aligned with typical GSA solicitation requirements.

01

Gather documents: Collect leases, tax ID, and floor plans before filling fields.
02

Enter space data: Record accurate RSF/USF and measurement methodology.
03

Calculate rates: Include base rent, ops expenses, and any escalations.
04

Attach exhibits: Label and reference all plans and certifications.

Configuring a digital workflow for online completion

Set up a structured review and signature workflow to maintain version control and an audit trail during electronic submission.

Field	Configuration
Document upload	Attach PDF exhibits and floor plans; use single merged file for final submission.
Role assignments	Define preparer, reviewer, and authorized signer roles with email addresses.
Authentication level	Choose email link, SMS code, or knowledge-based steps per solicitation requirements.
Audit settings	Enable full audit trail with timestamps and IP addresses for compliance.

Digital signing and eSubmission considerations

Preserve original signed copies and an immutable audit record; many contracting officers will accept electronic copies when retention and authenticity are demonstrable.

File formats: Use PDF or PDF/A to preserve layout and attachments.
Authentication: Choose an authentication method consistent with solicitation rules.
Audit trail: Ensure the platform records timestamp, IP, and signer actions.

Where to file and how routing typically works

Understand the usual routing steps so the completed proposal reaches the contracting officer and evaluation team without delay.

Submit to solicitation: Upload or email per solicitation instructions to the designated contracting officer.
Routing to reviewers: GSA technical and realty staff review space data and rates.
Clarification requests: Respond promptly to contracting officer questions to avoid disqualification.
Award or negotiation: Successful proposals proceed to negotiation and final lease documents.

Typical timing and deadline expectations

Check the solicitation for exact due dates; the government will set submission deadlines and may require simultaneous hard and electronic copies.

Proposal due date:

Follow the solicitation’s stated submission deadline exactly to remain eligible.

Clarification response:

Respond within the timeframe specified by the contracting officer to avoid exclusion.

Negotiation window:

Allow several weeks for rate evaluation and discussions after initial selection.

Lease execution:

Execution timing depends on award terms and required approvals.

Record retention:

Keep submission and audit records per applicable retention rules.

Key milestones from submission to award

A typical procurement progresses through discrete stages; track each milestone to maintain compliance and respond quickly to requests.

01

Preparation

Compile data, exhibits, and authorized signatures before the solicitation deadline.

02

Submission

Deliver the complete proposal package by the stated due date and method.

03

Evaluation

Government reviewers assess technical, financial, and compliance aspects of offers.

04

Award/Negotiation

Selected offer enters negotiation and final lease preparation with approvals.

Common mistakes that delay or invalidate proposals

Using inconsistent area measurements between forms and exhibits, causing rate calculation errors.
Missing or unsigned certification pages that eliminate the proposal from technical consideration.
Attaching unlabeled or unreadable floor plans rather than clearly referenced exhibits.
Failing to provide signer authority or delegation documentation when the signer is not on record.

Consequences of incorrect or incomplete GSA 1364 submissions

Disqualification: Offer may be rejected for noncompliance with solicitation.

Delayed award: Clarifications lengthen procurement timelines.

Cost adjustments: Inaccurate area can lead to incorrect rent calculations.

Contract disputes: Ambiguous terms increase post-award negotiation risk.

Recordkeeping violations: Failure to retain records may breach agency policies.

Financial exposure: Incorrect bids can cause loss of anticipated revenue.

eSignature provider comparison for GSA 1364 submissions

Compare core pricing and compliance features relevant to federal lease proposals; signNow is listed first per vendor comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial (no card)	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Real-world examples of proposal preparation and execution

These condensed case notes illustrate how organizations prepared lease proposals and the outcomes they achieved with disciplined processes.

Martin Properties

Tim Martin used digital workflows to centralize lease documents and approvals

Streamlined mobile and offline signing for field staff
The result was faster turnaround, consistent compliance, and reduced physical paperwork when responding to federal solicitations.

BIS

Dan Rotelli prioritized SOC 2 and ESIGN compliance in procurement workflows

Focused on audit trail and role-based approvals
This approach supported enterprise procurement controls and satisfied contracting officer documentation requirements during lease evaluation.

Frequently asked questions about the GSA 1364 Lease Proposal

Answers to common questions about signing, submission, validation, and post-submission handling for GSA 1364 forms.

Need help? Contact support

Can the GSA 1364 be signed electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the signing process demonstrates intent, consent, attribution, and retention. Confirm the solicitation permits electronic submission and follow any authentication requirements the contracting officer prescribes.
Who may sign on behalf of the lessor?
An authorized representative with authority to bind the legal entity must sign. If the signer is not listed on corporate records, attach a corporate resolution, power of attorney, or delegation of authority to show signing authority.
Are notarization or witnesses required?
Notarization is commonly required for deeds and certain acknowledgements; witness requirements vary by state. Verify whether the solicitation or state law requires notarized exhibits or witness attestations for executed lease documents.
What supporting documents should be attached?
Include detailed floor plans, measurement worksheets, building data, certifications, authorizing resolutions, and any solicitation-specific exhibits. Label each attachment and reference it by exhibit number in the form.
How should I submit the completed form?
Submit by the method stated in the solicitation—electronic upload, email, or physical delivery. If electronic, preserve the signed PDF and full audit trail showing timestamps, signer identity, and attached exhibits.
Can I revise or withdraw a submitted proposal?
Revisions or withdrawals are governed by the solicitation terms and contracting officer instructions. Typically, submit written withdrawal or amendment requests promptly and retain evidence of the request and any acceptance or denial by the government.

Explore Templates

Commercial Real Property Purchase and Sale Agreement Tennessee Bylaws Tennessee LLC Sample Operating Agreement Life Estate Deed

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now