Position Details
Clear job title, grade levels served, reporting line, classroom or gym location, and a concise duty list that aligns with district job descriptions and teacher certification areas.
A formal contract reduces ambiguity about duties, scheduling, compensation, and compliance with certification and background-check laws. It protects schools by documenting expectations and protects teachers by recording agreed terms such as salary, benefits, and grievance procedures.
School HR departments, district administrators, and hiring principals typically prepare the contract and initiate signature workflows.
The HR Manager prepares the employment contract, confirms credentialing and background checks, and signs on behalf of the district. They ensure payroll codes, benefits enrollments, and any collective bargaining language are applied correctly before execution.
The teacher signs to accept the stated position, start date, compensation, and employment conditions. Their signature confirms consent to background checks and any district policies referenced in the agreement.
Clear job title, grade levels served, reporting line, classroom or gym location, and a concise duty list that aligns with district job descriptions and teacher certification areas.
Salary or stipend amount, pay frequency, any extra-duty pay for coaching or after-school programs, and details for step increases or longevity pay tied to district scales.
Start and end dates, daily hours and planning time, professional development obligations, sick and personal leave accruals, and substitute teacher procedures.
Required state teaching certificate, CPR/first-aid or AED certifications, fingerprinting and background-check conditions, and timeline for submitting documentation.
Grounds for termination, notice periods, progressive discipline steps (if applicable), and whether employment is at-will or for a fixed term under district policy.
Reference to applicable collective bargaining agreements, FERPA protections for student records, mandatory reporting duties, and applicable state education code provisions.
| Field | Configuration |
|---|---|
| Authentication | Email plus optional SMS code for identity confirmation |
| Reminders | Auto-reminders at configurable intervals until signed |
| Templates | Use standardized templates to ensure consistent clauses |
| Integrations | Connect to HRIS or payroll for automatic record updates |
Confirm platform security, authentication strength, and record-retention capabilities before executing employment contracts.
The interface simplified signatures across remote hires
Switched to online signing for all personnel documents
W-9 has no filing deadline; supply to payers when requested
Keep I-9 three years after hire or one year after termination, whichever is later (8 CFR §274a.2)
Adhere to district open enrollment and eligibility deadlines for benefits
Effective date triggers payroll and benefits eligibility
Complete prior to first day of work per district policy
District sends written offer and draft contract for review
Teacher signs contract and returns required forms
HR verifies certifications, background-check clearance, and I-9 documents
Teacher begins duties and payroll/benefits become effective
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |