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H-1B Legal Attestation

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H-1B LEGAL ATTESTATION

This H-1B Legal Attestation ("Attestation") is made as of by and between Employer Name: , an entity of type , with principal place of business at ("Employer"), and Authorized Representative Name: , with address at ("Representative").

RECITALS

WHEREAS, Employer intends to file or has filed a petition seeking nonimmigrant classification for a foreign national under the H-1B program for the position of at the worksite located at for the period beginning and ending .

WHEREAS, Employer has completed and certified a Labor Condition Application (LCA) applicable to the foregoing position, LCA Case Number: , and identifies the prevailing wage as per , SOC Code: .

WHEREAS, Employer and Representative wish to set forth certain attestations, representations and obligations with respect to compliance with immigration and labor law requirements associated with the H-1B petition and related employment.

NOW, THEREFORE

In consideration of the mutual covenants and agreements contained herein, the parties agree as follows:

1. ATTESTATION OF WAGE AND WORKING CONDITIONS

1.1 Employer hereby attests and warrants that Employer will pay the H-1B beneficiary the wage rate certified in the LCA and that such wage is not less than the required prevailing wage for the occupational classification and worksite specified in this Attestation. Employer further attests that the wage will be paid in accordance with applicable law and will not be reduced during the period of authorized employment except as permitted by regulation.

1.2 Employer confirms the wage rate to be paid to the beneficiary is per and that payroll will be processed through Employer or Employer's authorized payroll agent.

2. LCA POSTING AND NOTICE

2.1 Employer represents that, to the extent required by law, the LCA has been posted at the worksite(s) and/or provided to collective bargaining representatives in accordance with applicable posting rules for the period commencing and ending . Posting location(s):

2.2 Employer shall maintain contemporaneous records of LCA posting and provide copies to Representative upon request in connection with the petition process or any government inquiry.

3. RECRUITMENT; NON‑DISPLACEMENT

3.1 Employer affirms that prior to filing the H-1B petition it conducted recruitment efforts for the position as required by applicable rules and that the recruitment did not result in displacement of U.S. workers in like positions at the same worksite.

3.2 Has Employer displaced any similarly employed U.S. worker within 90 days preceding the date of filing the petition?

3.3 If displacement occurred, explain measures taken to remedy and certify whether a bona fide recruitment process preceded the H-1B filing:

4. FEES, COSTS AND PAYMENT

4.1 Employer certifies that Employer has borne all required employer-paid filing fees, training fees, and any necessary government charges associated with the H-1B petition and that no prohibited deductions have been or will be taken from the beneficiary's wages for such fees.

4.2 Attorney or Representative fees paid by Employer: ; Fees charged to beneficiary (if any permitted):

5. RECORDKEEPING AND INSPECTION

5.1 Employer agrees to retain all records required by law relating to the terms and conditions of employment of the H-1B beneficiary, including payroll, recruitment, and LCA posting records, for a period of from the date of final action on the petition or separation of employment, whichever is later.

5.2 Employer shall permit inspection of such records by governmental authorities and shall promptly provide copies to Representative upon lawful request to assist in responding to governmental inquiries.

6. REPRESENTATIONS AND WARRANTIES

6.1 Each party represents and warrants that it has the full corporate power and authority to enter into this Attestation and to perform its obligations hereunder; that the person executing this Attestation on behalf of each party is duly authorized to do so; and that this Attestation constitutes a legal, valid and binding obligation enforceable in accordance with its terms.

7. INDEMNIFICATION

7.1 Employer agrees to indemnify, defend and hold harmless Representative and its officers, directors and agents from and against any and all claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of or relating to Employer's failure to comply with any representation, warranty, obligation or legal requirement related to the H-1B petition or the employment of the beneficiary, except to the extent caused by Representative's willful misconduct or gross negligence.

8. NOTICES

All notices, demands and other communications required or permitted under this Attestation shall be in writing and shall be sent to the addresses set forth below by certified mail, overnight courier, or email with confirmation of receipt. Notice to Employer:

9. AMENDMENTS; WAIVER; COUNTERPARTS

9.1 This Attestation may not be amended except by a written instrument executed by both parties. No waiver of any term or condition of this Attestation shall be effective unless in writing and signed by the party against whom enforcement is sought.

9.2 This Attestation may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one instrument. Signatures transmitted by electronic means shall be effective to bind the signing party.

10. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

10.1 Governing Law. This Attestation shall be governed by and construed in accordance with the laws of the state of without regard to conflicts of law principles.

10.2 Entire Agreement. This Attestation constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral, relating to such subject matter.

10.3 Severability. If any provision of this Attestation is held invalid or unenforceable, the remaining provisions shall remain in full force and effect to the maximum extent permitted by law.

11. MISCELLANEOUS

11.1 Survival. The obligations and representations set forth in this Attestation that by their nature should survive termination or expiration shall survive the termination or expiration of any employment relationship or this Attestation for the period required by law or as otherwise specified herein.

11.2 Cooperation. The parties agree to cooperate in good faith to provide such further documentation, execute such further instruments, and take such further actions as may be reasonably necessary to effectuate the purposes of this Attestation and to comply with applicable legal obligations related to the H-1B petition.

ADDITIONAL NOTATIONS

Employer Printed Name:

By:

Date:

Representative Printed Name:

By:

Date:

Enter text✕

What the H-1B Legal Attestation Is and when it's used

An H-1B Legal Attestation is a written statement an employer prepares to confirm facts relevant to an H-1B petition and the underlying Labor Condition Application (LCA). Typical attestations cover wages, working conditions, job duties, worksite locations, and any third-party placement or subcontracting arrangements. The attestation supports Form I-129 (H-1B petition) and the DOL ETA-9035/9035E LCA, and it becomes part of the employer’s compliance file used in audits or requests for evidence from USCIS or the Department of Labor.

Why a clear H-1B attestation matters

A concise, accurate attestation reduces the risk of audit findings, supports USCIS adjudication of I-129 petitions, and documents employer compliance with prevailing wage and placement obligations.

Why a clear H-1B attestation matters

Who prepares and relies on the attestation

Accurate completion helps demonstrate good-faith compliance during DOL public access reviews or USCIS requests for evidence (RFE).

  • Employer HR and payroll teams who verify wage and benefit commitments for recordkeeping and audit readiness.
  • Immigration counsel and in-house legal teams who draft attestations and coordinate LCA and I-129 filings.
  • Staffing agencies and third-party vendors responsible for worksite disclosures and contract clauses for placements.

Step-by-step: completing the attestation

Follow these sequential steps to prepare a compliant attestation before filing the LCA or I-129.

  • 01
    Gather documents: Collect LCA, job description, payroll records, and beneficiary passport/visa data.
  • 02
    Complete fields: Enter legal names, EIN, wage details, worksite addresses, and SOC code.
  • 03
    Review internally: Have HR and immigration counsel confirm wage, terms, and third-party placement language.
  • 04
    Sign and archive: Obtain authorized signatures, attach supporting exhibits, and retain in the compliance file.

How to configure an online attestation workflow

Set up fields, authentication, and document attachments to mirror your internal review and retention requirements.

Field Configuration
Authentication level Email + SMS code or higher for auditors
Conditional fields Show third-party clauses when vendor checkbox is selected
Required attachments Attach LCA, job description, and passport page
Audit trail Enable IP/time logging and certificate generation

Where the attestation fits in filing and record flows

The attestation supports LCA certification and I-129 filing and must be stored with payroll and public access documents.

  • LCA Submission: Attach attestation to the Department of Labor LCA record
  • I-129 Petition: Include attestation in petitioner’s supporting documentation
  • Employee Notice: Maintain notice of job posting and attestation records for access
  • Internal Archive: Store signed attestation in a compliance file for audits

Digital signing requirements and supported formats

Ensure the platform you choose maintains audit logs, secure storage (AES-256 at rest; TLS 1.2/1.3 in transit), and produces a certificate of completion.

  • eSubmission formats: PDF, DOCX, and printable copies
  • Authentication: Email, SMS, or advanced signer methods
  • Integrations: CRM and document systems like NetSuite, Salesforce

Key components of a professional H-1B attestation

A complete attestation combines factual statements, statutory references, employer identifiers, job details, signature blocks, and supporting exhibits.

Header

Document title and statement of purpose, identifying the attestation as supporting LCA and Form I-129 documentation.

Employer Identification

Legal entity name, full address, and nine-digit EIN used for government matching and audit verification.

Job Description

Clear duties, SOC code, required education or experience, and any remote or third-party placement details.

Wage Attestation

Declared wage, pay basis, prevailing wage source, and confirmation that the wage meets or exceeds DOL requirements.

Worksite Details

Physical worksite addresses, remote-work provisions, and client placement disclosures where applicable.

Signature Block

Authorized signer name, title, signature, and date plus a statement certifying truthfulness under penalty of law.

Required information commonly included

Employer EIN: Nine-digit EIN
Employer Address: Street, city, state, ZIP
Beneficiary DOB: MM/DD/YYYY
Wage Rate: Amount and pay frequency
LCA Case Number: ETA case identifier where applicable
Authorized Signer: Name, title, and signature date

Common mistakes to avoid when preparing an attestation

  • Using different name variants for the beneficiary across documents, which can trigger Requests for Evidence and processing delays.
  • Stating imprecise wage language or omitting pay basis, leading to wage-compliance questions in audits.
  • Failing to list all worksite locations or third-party placements, which may result in DOL scrutiny or noncompliance findings.
  • Not retaining supporting exhibits such as LCA, payroll records, and job postings in the employer’s compliance file.

Consequences of an incorrect or incomplete attestation

Denial or RFE: USCIS may deny or issue an RFE
Civil fines: DOL civil penalties possible
Back wages: Employer may owe back pay
Debarment risk: Loss of H-1B filing privileges
Criminal exposure: Fraud cases can carry criminal charges
Reputational harm: Damage to employer-client relationships

Timing considerations and routine deadlines

Some filings occur on federal schedules; other tasks must happen before filing to avoid procedural defects.

LCA Certification:

Obtain DOL-certified LCA before filing Form I-129

Cap Registration:

Complete USCIS cap registration windows (annual, if applicable)

I-129 Filing:

File I-129 with required supporting attestations and exhibits

Premium Processing:

Optional premium processing accelerates USCIS adjudication when used

Record Updates:

Update attestation and files if worksite or wage materially change

Key milestones from preparation to retention

Follow these sequential milestones to ensure the attestation supports each regulatory step in the H-1B process.

01

Internal Approval

HR and counsel confirm job terms and wage before posting or LCA submission

02

LCA Filing

Submit for DOL certification and attach attestation to the public access file

03

I-129 Submission

Include attestation and exhibits with the petition package to USCIS

04

File Retention

Maintain signed attestation with payroll and public access files per retention rules

Comparing common eSignature options for H-1B attestations

Platform pricing and compliance features vary; choose a plan that supports audit trails, secure storage, and any industry-specific BAA or 21 CFR Part 11 needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of digital attestations in practice

These brief examples show how organizations use secure eSignature workflows to standardize attestations and maintain compliance.

Optica Ventures LLC

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Centralized templates speed review across departments.
  • The result was consistent document execution and fewer follow-up questions during client audits, enabling timely filings and cleaner compliance records.

Tech Data

Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue.

  • Integration with internal systems reduced manual entry.
  • Standardized attestations and stored audit trails streamlined legal review and shortened the time between offer and filing.

Frequently asked questions and quick troubleshooting

Answers to common questions about legal validity, eSign use, notarization, storage, and fixing common errors in attestations.


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