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H-1B Registration Form

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H-1B REGISTRATION FORM

This H-1B Registration Form is made and entered into by and between Employer Name: , Employer EIN: , a business with principal place of business at (Employer), and Representative Name: , Representative Capacity: , with business address (Representative). Employer and Representative are collectively referred to as Parties.

RECITALS

WHEREAS, Employer desires to register a Beneficiary for potential selection under the H-1B electronic registration process for temporary employment in a specialty occupation; and

WHEREAS, Representative will prepare and submit the electronic registration on behalf of Employer, and Employer authorizes Representative to act as its agent solely for the limited purpose of registration submission; and

WHEREAS, the Parties agree to memorialize the information, representations, and certifications required for registration and to allocate responsibilities for accuracy, fees, and notices.

NOW, THEREFORE, in consideration of the mutual covenants herein, Employer and Representative agree as follows.

1. DEFINITIONS

For purposes of this Registration, the following terms shall have the meanings set forth below:

"Beneficiary" means the foreign national identified for registration: Beneficiary Name: .

"Registration Period" means the period during which electronic registrations are accepted, and "Petition" means any H nonimmigrant petition filed by Employer on behalf of Beneficiary.

2. BENEFICIARY INFORMATION

Beneficiary Date of Birth: ; Country of Citizenship: ; Country of Birth:

Passport Number: ; Current U.S. Immigration Status (if any):

Proposed Job Title: ; Occupational Classification / O*NET/SOC Title:

3. SUBMISSION, ACCURACY AND RESPONSIBILITY

Employer warrants and represents that all information provided in this Registration is true, correct and complete to the best of Employer's knowledge. Employer acknowledges that Employer is responsible for the accuracy of the data submitted and that Representative acts only as Employer's agent for submission purposes. Representative shall exercise commercially reasonable care in preparing and submitting the registration but shall not be liable for final determinations made by administrative authorities.

4. REPRESENTATIONS, ATTESTATIONS AND CERTIFICATIONS

By executing this Form, Employer certifies, under penalty of law, that: (a) Employer has a bona fide job opportunity for Beneficiary as described in Section 2; (b) the job qualifies as a specialty occupation requiring theoretical and practical application of a body of highly specialized knowledge; (c) the information provided is accurate and complete; and (d) Employer will maintain records and documentation supporting these statements for the period required by law and produce such documentation in response to lawful requests.

Attestation: I certify that the foregoing statements are true and that I am authorized to execute this Registration on behalf of Employer.

5. FEES AND PAYMENT

Employer shall be responsible for payment of any fees required for registration and any related petition. Representative may collect reasonable fees for services performed; the amount and timing of any Representative fees are set forth below.

6. RECORDKEEPING AND COMPLIANCE

Employer shall retain records substantiating the factual assertions made in this Registration and any subsequent petition for the period required by applicable law and shall promptly provide copies to Representative upon reasonable request. Employer remains responsible for compliance with immigration-related obligations, including maintenance of any required public access or personnel files.

7. NOTICES

All notices under this Registration shall be in writing and delivered to the addresses below by hand, certified mail, or other recorded delivery service.

8. AMENDMENT, WAIVER AND COUNTERPARTS

This Registration may be amended only by a written instrument executed by both Parties. No waiver of any provision shall be effective unless in writing and signed by the waiving Party. This Registration may be executed in counterparts, each of which shall constitute an original, and all counterparts together shall constitute one instrument.

9. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Registration shall be governed by and construed in accordance with the substantive laws of the state of: , without regard to its conflicts of law principles. This Registration constitutes the entire agreement between the Parties regarding the subject matter herein and supersedes all prior agreements and understandings. If any provision is held invalid or unenforceable, such provision shall be reformed only to the extent necessary to make it enforceable and the remaining provisions shall remain in full force and effect.

10. MISCELLANEOUS

If Employer is required to designate a third-party signatory for electronic submissions, Representative is authorized to accept electronic signatures of Employer's authorized signatory for the limited purpose of submitting the registration. The Parties acknowledge that submission does not guarantee selection or approval by administrative authorities and that any filing decisions remain subject to applicable laws and agency procedures.

SIGNATURES

Employer Representative Name:

By:

Date:

Representative Printed Name:

By:

Date:

Enter text✕

What the H-1B Registration Form Is

The H-1B Registration Form is the electronic USCIS intake used during the annual H-1B cap selection process. Employers or authorized representatives create a USCIS online account, register each prospective H-1B beneficiary with required employer and job details, and pay the per-beneficiary registration fee. Successful registrations allow selected petitioners to file a full H-1B petition (Form I-129) within a designated filing window. The registration itself is not the petition; it is a pre-selection step that enables USCIS to conduct the numeric lottery and notify selected registrants.

Why the Registration Matters

The registration is the mandatory first step for cap-subject H-1B filings and determines eligibility to submit a full I-129 petition if selected. It centralizes employer and beneficiary data for USCIS selection and reduces the need for paper submissions at the selection stage.

Why the Registration Matters

Who Completes the H-1B Registration

Employers, in-house HR, and immigration representatives typically complete registrations on behalf of beneficiaries.

  • Employers or hiring managers — prepare company EIN, job details, and point of contact information.
  • Authorized attorneys and accredited representatives — file via USCIS online account on employer’s behalf.
  • Third-party immigration vendors — manage bulk registrations for multiple beneficiaries across employers.

Choose the party with direct access to employer tax identification and hiring authority to avoid delays.

Who May Sign or Authorize Registration

Employer Authorized Signer

A company officer, HR director, or other designated official with authority to bind the employer. This person supplies employer EIN, attestations about the job offer, and authorization for payment and petition filing.

Immigration Attorney

An attorney or accredited representative may complete registration when authorized in writing by the employer; the representative must have access to employer identifiers and accurate beneficiary data to avoid selection disqualification.

Essential Components of a Complete Registration

A full registration collects structured employer and beneficiary details, job information, and attestations required for the cap lottery and later petition filing.

USCIS Account

Registered online account for petitioners and representatives used to submit and manage registrations and receive selection notices.

Employer Identifiers

Employer name and EIN — must match IRS records and later I-129 submission to avoid discrepancies.

Beneficiary Details

Full legal name, date of birth, country of birth, passport number, and country of citizenship for each registrant.

Job Information

Position title, worksite location, SOC code or occupational classification, and offered wage or wage range.

Attestations

Employer attests to the accuracy of submitted data and to eligibility to file an H-1B petition if selected.

Payment Record

Per-beneficiary registration payment and confirmation number retained for the petition phase.

Step-by-Step Registration Workflow

Follow these sequential steps to register a beneficiary for the H-1B cap lottery through USCIS.

  • 01
    Create Account: Establish or access a USCIS online account with employer credentials.
  • 02
    Complete Employer Profile: Enter EIN, business address, and primary contact details.
  • 03
    Add Beneficiary: Provide full beneficiary identity and job information for each registrant.
  • 04
    Pay and Submit: Pay the registration fee and submit; retain confirmation number.

Where and How to Submit the Registration

Registrations are submitted electronically through the USCIS H-1B registration portal; physical filing is not used for the registration step.

  • USCIS Portal: Submit registrations via the USCIS online registration system.
  • Confirmation: Save the registration confirmation number and payment receipt.
  • Lottery Selection: USCIS notifies selected petitioners through the online account.
  • File Petition: Selected registrants file Form I-129 within the USCIS filing window.

Suggested Online Setup for Repeat Registrations

Configure account and authorizations to streamline bulk registrations while maintaining a clear audit trail for each beneficiary.

Field Configuration
Account Setup Email + 2FA for security
User Roles Separate admin and registrar roles
Data Template Maintain spreadsheet with required fields
Document Storage Centralized secure folder with receipts

Digital Tools and Integration Considerations

Ensure any eSignature or HR system you use supports required file formats and secure data transfer to reduce manual steps.

  • File Formats: PDF, DOCX, HTML accepted
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: 2FA and audit trails advised

Verify integrations and exports maintain a complete audit trail for registrations and later petition support documentation.

Important Timing and Deadline Notes

Registration windows, selection notifications, and petition filing windows are announced annually by USCIS; plan resources to meet each window promptly.

Registration Window:

USCIS opens a limited annual registration period each fiscal year

Payment Required:

Registration requires per-beneficiary fee at submission

Selection Notice:

USCIS notifies selected registrants via online account

Petition Filing:

Selected employers must file Form I-129 within the USCIS filing window

Plan Ahead:

Coordinate LCA and internal approval before selection

Key Milestones in the H-1B Registration Cycle

These sequential milestones represent the typical lifecycle from registration submission to petition filing for selected cases.

01

Open Registration

Submit employer and beneficiary entries during the announced portal window.

02

Lottery Conducted

USCIS runs selection to allocate available cap numbers.

03

Selection Notification

USCIS posts notifications in petitioner accounts for selected registrations.

04

I-129 Submission

Selected employers file Form I-129 and supporting documents within the filing period.

Common Mistakes to Avoid

  • Entering beneficiary name inconsistently with passport leads to verification delays or disqualification.
  • Using an incorrect or inactive EIN can invalidate a registration and complicate I-129 filing.
  • Submitting registrations after the portal closes results in automatic rejection with no late acceptance.
  • Failing to retain payment confirmations removes evidence needed if a selection or payment dispute arises.

Consequences of Incorrect or Late Registrations

Registration Rejection: Invalid entries are rejected
Selection Forfeiture: Missed filing window forfeits slot
Data Mismatch: Discrepancies trigger requests for evidence
Financial Risk: Unrecoverable registration fees
Compliance Exposure: Incorrect attestations risk enforcement
Administrative Delay: Missing documents cause processing delays

Key Data Elements Collected

Beneficiary Name: Full legal name
Date of Birth: MM/DD/YYYY
Passport Number: Exact passport ID
Country of Citizenship: Country name
Job Title: Official position
Employer EIN: IRS employer number

eSignature Vendor Pricing Snapshot

Comparison of basic vendor pricing and key capabilities relevant to executing supporting documents and retaining audit trails; signNow is listed first per standard comparison practice.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Free trial available Free trial available Free plan available Free plan available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About H-1B Registration

Answers to common questions about fees, selection, data accuracy, representative filings, and electronic validity of registration records.


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