Handover Protocol Template

HANDOVER PROTOCOL

Parties and Project Details

Effective Date:

Recitals

WHEREAS, the Transferring Party has performed or completed certain works, services, deliverables and/or provided assets for the Project identified above; and

WHEREAS, the Receiving Party requires formal transfer of custody, control, documentation and access in respect of the assets, systems and records described in this Protocol so that the Receiving Party may assume operation, maintenance and liability from the Effective Date; and

NOW, THEREFORE, the parties agree as follows.

Scope of Handover

The Transferring Party will deliver to the Receiving Party the items, documents, systems access and other deliverables described below. The handover includes physical transfer, transfer of operational documentation, and confirmation that systems are commissioned and functional as specified.

Inventory and Condition Report

List each item, equipment or deliverable being transferred. For each line provide a brief description, serial or identifier, current condition and whether it is included in the handover.

Keys, Access and Credentials

The Transferring Party shall hand over all physical keys, access cards, passwords, system credentials, and control codes necessary for operation. Where credentials are transferred, secure transfer methods and post-transfer password resets shall be specified in comments.

Outstanding Issues and Defects

All known defects, incomplete works, outstanding punch-list items, permits or compliance matters must be recorded below. Items not recorded shall be deemed accepted only where explicitly agreed in writing by the Receiving Party.

Acceptance Checklist

Payment Terms

As consideration for the handover and any outstanding works, the Receiving Party will make payments as set out below. Unless otherwise stated, payments are due in cleared funds to the account designated by the Transferring Party.

Term and Termination

This Protocol commences on the Start Date and concludes on the End Date unless earlier terminated in accordance with the provisions below.

Either party may terminate this Protocol for material breach if the breaching party fails to remedy the breach within the Notice Period after receipt of written notice. Termination shall be without prejudice to accrued rights or liabilities. Immediate termination may occur where continued performance would create an imminent safety risk.

Confidentiality

Each party shall treat as confidential all proprietary or commercially sensitive information disclosed in connection with this Protocol. Confidential information shall not be disclosed except (a) to personnel who have a need to know, (b) to the extent required by law, or (c) with prior written consent of the disclosing party. Confidentiality obligations shall survive termination for a period of three (3) years, except for trade secrets which shall remain protected for as long as they qualify as such.

Governing Law

This Protocol shall be governed by and construed in accordance with the laws of the state or jurisdiction specified below.

Entire Agreement

This Protocol, together with any attachments or schedules executed by the parties, constitutes the entire agreement between the parties in relation to the handover and supersedes all prior discussions, understandings and agreements. No amendment to this Protocol will be effective unless made in writing and signed by authorized representatives of both parties.

Attachments and Records

The following documents are attached or will be provided at handover and form part of this Protocol. Describe title and version of each document.

Signatures

By signing below, each party confirms that the information contained in this Protocol is accurate to the best of its knowledge and that the signatory is authorized to execute this Protocol on behalf of the relevant party.

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