Hardware Inventory Legend

Hardware Inventory Legend

Agreement Date:

RECITALS

WHEREAS, Owner Name: owns certain tangible hardware assets and maintains records of those assets; and

WHEREAS, Custodian Name: is responsible for receiving, storing, tracking, or redistributing such assets under the terms of this Hardware Inventory Legend and any associated agreement;

NOW, THEREFORE, the parties agree that the following legend, inventory descriptions, tracking fields, condition codes, and procedures shall constitute the official inventory legend and terms governing custody and recordation of hardware assets.

SCOPE OF WORK

HARDWARE INVENTORY TABLE

The following table fields define the required inventory attributes for each hardware asset. Each asset record must include at minimum the asset tag, description, manufacturer, model, serial number, purchase date, cost, warranty expiration, physical location, assigned custodian, status, and condition code.

LEGEND — CONDITION CODES & STATUS

Condition Codes (must be recorded exactly as shown):

N — New: asset is unused and in manufacturer condition.

U — Used: asset has been deployed and shows normal operational wear.

R — Refurbished: asset has been repaired or restored to functional standard.

D — Decommissioned: asset removed from service and awaiting disposal or authorized surplus transfer.

Status Definitions:

In Service — Currently assigned and in active use.

In Storage — In inventory but not assigned.

Disposed — Asset has been legally disposed in accordance with disposal policy; disposition reference must be recorded.

CUSTODY TRANSFER & CHANGE LOG

INVENTORY CERTIFICATION

By checking the box below, the undersigned certifies that the inventory records supplied pursuant to this Hardware Inventory Legend are complete and accurate to the best of their knowledge, and that all known exceptions have been listed.

I certify that the inventory list and legend are true, accurate, and complete.

PAYMENT TERMS

Where inventory tagging, auditing, or other services are provided in association with this legend, the parties agree to the following payment provisions.

TERM AND TERMINATION

This Hardware Inventory Legend commences on Start Date: and continues until End Date: unless earlier terminated in accordance with the terms below.

Either party may terminate this legend for material breach if the breaching party fails to cure within the notice period specified above. Termination does not relieve either party of obligations accrued prior to termination, including payment and disposition responsibilities.

CONFIDENTIALITY

Each party shall maintain confidential all inventory records, serial numbers, asset locations, and custody logs produced under this legend and shall not disclose such information except as required by law or with the express written consent of the other party. Confidentiality obligations shall survive termination for a period of years.

GOVERNING LAW

This Hardware Inventory Legend shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

ENTIRE AGREEMENT

This document, together with any attached inventory schedules and statements of work specifically incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior and contemporaneous agreements, representations, and understandings, whether written or oral.

Amendments must be made in writing and signed by authorized representatives of both parties.

NOTICES

MISCELLANEOUS PROVISIONS

If any provision of this Hardware Inventory Legend is held to be invalid or unenforceable, the remainder of the provisions shall remain in full force and effect. The headings in this legend are for convenience only and do not affect interpretation.

The parties acknowledge that they each have the authority to enter into and be bound by this Hardware Inventory Legend.

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