Establishing secure connection…Loading editor…Preparing document…

Hauling Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

EARTH REMOVAL/HAULING SERVICES CONTRACT

Please note that this Agreement is intended for general use. Your state law may require that additional or different provisions be included for agreements between a homeowner and a contractor for work on the home. In this instance, please consult your local law, local government or legal counsel.

THIS AGREEMENT executed on this the day of , 20 , by and between (hereinafter "Employer"), and (hereinafter "Contractor").

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, Employer hires Contractor, and Contractor agrees to work for Employer under the terms and conditions hereby agreed upon by the parties:

SECTION 1- WORK TO BE PERFORMED

1.1 Term. Employer agrees to hire Contractor, to perform the services and work as stated in section 1.2 of this agreement.

1.2 Duties. Contractor agrees to perform work for the Employer on the terms and conditions set forth in this agreement, as follows:

(a) Remove, haul, and place dirt at the following address:

(b) Packing and arranging dirt as required for the purpose of

(c) Other Details or specifications:

1.3 Completion Date. The work to be performed shall be complete on or before the day of 20 unless extended by Employer, in his/her discretion.

1.4 Liquidated Damages. The following shall be construed as liquidated damages only and shall not in any way be deemed a penalty, but only a reasonable estimate of either the anticipated or the actual loss from breach of this Agreement. In the event the work is not performed timely as specified herein, Employer shall be entitled to deduct $ per day from the compensation due contractor as liquidated damages.

SECTION 2 – COMPENSATION

2.1 Compensation. In consideration of all services to be rendered by Contractor to the Employer, the Employer shall pay to the Contractor the sum of $ .

Said compensation shall be paid: daily weekly monthly upon full completion other specify terms:

2.2 Withholding. Contractor is an Independent Contractor and shall be responsible for his/her own income taxes, worker’s compensation and other employment taxes.

SECTION 3 - INDEPENDENT CONTRACTOR STATUS

Contractor acknowledges that he is an independent contractor and is not an agent, partner, joint venturer nor employee of Employer. Contractor shall have no authority to bind or otherwise obligate Contractor in any manner nor shall Contractor represent to anyone that it has a right to do so.

SECTION 4 - REPRESENTATIONS OF WARRANTIES OF CONTRACTOR

4.1 Contractor represents and warrants to the Employer regarding the work to be performed as follows:

4.2 Contractor represents that he/she is free to enter into this Agreement, and that this engagement does not violate the terms of any agreement between Contractor and any third party. During the term of the agreement, Contractor shall devote as much productive time, energy and abilities as is needed and necessary to perform the required duties in a timely and productive manner. Contractor is expressly free to perform services for other parties while performing services for Employer.

SECTION 5 - INSURANCE.

Contractor shall obtain and maintain in force, at its own expense, throughout the performance of his/her/its obligations under this Agreement, insurance coverage against claims, regardless of when asserted, that may arise out of, or result from, Contractor's operations in connection with the services or duties described above. This insurance shall include the following coverage(s) that is(are) checked below:

Comprehensive General Liability Contractor agrees to maintain a policy of insurance in the minimum amount of $ , including broad form contractual liability and personal injury endorsements, providing coverage against liability for bodily injury, death, and property damages for any negligent acts committed by Contractor or his employees or agents during the performance of any duties under this Agreement.

Workers Compensation and Employer's Liability (if required by state law). Contractor agrees to provide worker's compensation insurance for Contractor's employees and agents and agrees to hold harmless and indemnify Employer for any and all claims arising out of any injury, disability, or death of any of Contractor's employees or agents.

Comprehensive Automobile Liability for bodily injury and property damage (covering owned and non-owned vehicles).

Other Insurance Requirements:

SECTION 6 - MISCELLANEOUS PROVISIONS

6.1 The provisions of this Agreement shall be binding upon and for the benefit of the heirs, personal representatives, successors and assigns of the parties.

6.2 In the event of a default under this Agreement, the defaulted party shall reimburse the non-defaulting party or parties for all costs and expenses reasonably incurred by the non-defaulting party or parties in connection with the default, including without limitation, attorney's fees. Additionally, in the event a suit or action is filed to enforce this Agreement or with respect to this Agreement, the prevailing party or parties shall be reimbursed by the other party for all costs and expenses incurred in connection with the suit or action, including without limitation, reasonable attorney's fees at the trial level and on appeal.

6.3 No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

6.4 This Agreement shall be governed by and shall be construed in accordance with the laws of the State of .

6.5 This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and it supersedes all prior contemporaneous agreements, representations and understandings of the parties. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all parties.

6.6 If any provision of this Agreement is held unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect.

6.7 Contractor agrees to indemnify, defend, and hold Employer and his/her/their successors, officers, directors, agents and employees harmless from any and all actions, causes of action, claims, demands, cost, liabilities, expenses and damages (including attorneys' fees) arising out of, or in connection with any breach of this Agreement by Contractor.

6.8 Employer may terminate this Agreement at any time by providing days’ written notice to Contractor. In addition, if Contractor fails or refuses to comply with the policies or reasonable directives of Employer, is guilty of serious misconduct in connection with his/her/their performance hereunder, or materially breaches any provisions of this Agreement, Employer may at any time and in its sole discretion terminate the engagement of Contractor immediately and without prior written notice.

6.9 Contractor shall not assign any of his/her rights under this agreement, or delegate the performance of any of his/her duties hereunder, without the express written prior consent of Employer.

6.10 Contractor agrees to indemnify and hold harmless Employer against loss or threatened loss or expense by reason of the liability or potential liability of Employer for or arising out of any claims for damages including but not limited to bodily injuries, death, or damage to property due to any act or omission of Contractor, its employees, or agents arising out of this agreement.

WITNESS OUR SIGNATURES, this the day of , 20 .

EMPLOYER

CONTRACTOR

Enter text✕

What a Hauling Contract Is and When It Applies

A Hauling Contract is a written agreement that sets terms between a shipper (or cargo owner) and a carrier or hauler for transporting goods by road. It defines scope of work, pickup and delivery locations, pricing and payment terms, insurance and liability allocations, commodity and weight limits, and performance expectations such as delivery windows or handling instructions. Hauling Contracts are commonly used by trucking companies, owner-operators, contractors, waste haulers, and businesses that move materials between sites. Properly executed agreements reduce disputes and clarify responsibility for loss, damage, or delays.

Why a Clear Hauling Contract Matters

A clear Hauling Contract reduces operational risk, establishes payment and liability rules, and creates an evidence trail for claims and audits. It supports compliance with transport and insurance requirements and helps enforce remedies for breach or loss without relying on informal or inconsistent terms.

Why a Clear Hauling Contract Matters

Who Typically Prepares or Signs a Hauling Contract

The document is used by parties responsible for moving goods, and by those who hire them to move materials or waste.

  • Trucking companies and owner-operators who provide hauling services and need written terms for each load.
  • General contractors and subcontractors that move construction materials between sites and require proof of transport responsibilities.
  • Commodity shippers, waste management firms, and manufacturers who contract carriers to move product or byproduct.

Each signer should confirm they have authority to bind their organization and that insurance and licensing fields are complete before execution.

Core Sections to Include in a Professional Hauling Contract

A complete Hauling Contract contains discrete sections so obligations are easy to find and enforce.

Parties

Full legal names and contact details for the shipper, carrier, and any third-party brokers; include business entity type to clarify signing authority and indemnity scope.

Scope of Work

Precise description of load type, weight limits, packaging requirements, pickup and delivery points, routing instructions, and any special handling procedures or hazardous materials disclosures.

Rates and Payment

Clear pricing model (flat fee, per-mile, weight-based), invoicing schedule, payment terms, late fees, and responsibility for fuel surcharges or accessorial charges.

Term and Scheduling

Effective date, contract duration, per-load scheduling rules, cancellation windows, and notice requirements for delays or rescheduling.

Liability and Insurance

Insurance limits, cargo coverage amounts, deductible responsibilities, and mutual indemnification clauses addressing loss, damage, and third-party claims.

Termination and Dispute Resolution

Events of default, cure periods, termination rights, choice of law, venue, and whether arbitration or court litigation will resolve disputes.

Essential Fields to Capture in the Contract

Hauler Identity: Legal name
Vehicle Details: Truck/tractor and trailer
Load Description: Commodity/weight
Route and Stops: Origin/destination
Payment Terms: Rate and due date
Insurance Info: Policy limits

Step-by-Step: Completing a Hauling Contract

Follow these steps in order to create a usable, enforceable contract for a single load or ongoing hauling arrangement.

  • 01
    Gather documents: Collect licenses, insurance certificates, and equipment details.
  • 02
    Fill core fields: Enter parties, scope, rates, and dates accurately.
  • 03
    Confirm insurance: Match policy limits against contract requirements.
  • 04
    Sign and distribute: Obtain signatures and send copies to all parties.

Configuring a Digital Workflow for Hauling Contracts

Set up a repeatable e-signing workflow so each load follows the same approval and signing order.

Field Configuration
Signature field Require signature and date
Initials field Optional on each page
Insurance upload Make required file attachment
Routing order Carrier then shipper then broker

Routine: Where to Send, File, and Track Signed Contracts

Use a consistent distribution process so each party has an auditable copy and certificates of completion are retained.

  • Send to carrier: Email signed copy to the carrier's operations address.
  • Send to shipper: Provide the shipper with a fully signed PDF for records.
  • Save to repository: Store executed contracts in central cloud storage.
  • Retain audit trail: Keep timestamps, signer IPs, and certificate files.

Sharing, Signing, and Technical Compatibility

Choose file types and integrations that match your operations and make signed documents accessible to stakeholders.

  • File formats: PDF and DOCX
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or KBA

Ensure your signing platform supports audit trails, secure storage (AES-256), and any required legal or industry compliance such as HIPAA or 21 CFR Part 11 when applicable.

Common Deadlines and Notice Periods to Include

Specify timeframes that affect performance, claims, and payment so parties have aligned expectations.

Effective Date and Term:

Contract start date and duration in MM/DD/YYYY or number of loads.

Notice for Cancellation:

Specify required notice, commonly 24–72 hours for scheduled loads.

Proof of Delivery Timeframe:

Require signed POD within 24–72 hours after delivery.

Invoice Due Date:

Net 30 or net 45 is common; state exact calendar days.

Insurance Certificate Updates:

Require updated certificates within 10 business days of renewal.

Common Mistakes to Avoid When Preparing a Hauling Contract

  • Leaving the load description vague, which creates disputes over what was contracted and can void coverage in a damage claim.
  • Failing to confirm carrier insurance limits and policy effective dates, exposing the shipper to uninsured loss or subrogation issues.
  • Omitting exact pickup/delivery addresses or relying on P.O. boxes for physical deliveries, which causes routing and liability confusion.
  • Using ambiguous payment terms or undefined accessorial charges, resulting in delayed payments and collection disputes.

Primary Risks and Consequences of an Incorrect Contract

Liability Exposure: Carrier may assume full loss
Insurance Denial: Coverage may be voided
Payment Delays: Invoices disputed or withheld
Regulatory Risk: FMCSA or state fines possible
Operational Disruption: Loads delayed or rerouted
Legal Costs: Litigation or arbitration expense

Real-World Hauling Contract Use Cases

Two concise examples illustrate common scenarios and contract language emphasis.

Owner-Operator Load Agreement

A small carrier signs for recurring construction runs with fixed per-load rates and delivery windows.

  • Rate defined per mile with fuel surcharge.
  • The contract clarifies insurance limits and indemnity, requires COI before first load, and defines late-payment interest to avoid disputes.

Single-Load Commodity Haul

A shipper contracts a carrier for a one-time bulk material delivery across state lines.

  • Includes hazardous material disclosure when applicable.
  • The agreement specifies pickup/delivery addresses, weight tolerance, accessorial fees for delays, and the governing state for disputes.

eSignature Vendor Snapshot for Executing Hauling Contracts

Compare common vendor pricing and feature signals to help choose an eSignature provider for contract execution and recordkeeping.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Tips for Accurate, Efficient Hauling Contracts

Follow these practices to reduce rework, speed approvals, and limit exposure when contracting for hauling services.

Standardize a template
Use a single vetted template for similar loads, including required insurance minimums, signature blocks, and routing rules so each execution is consistent and easier to audit.
Require proof before work
Make carrier performance conditional on receipt of current COI and appropriate licenses; this prevents uninsured work and simplifies claim response.
Use clear metrics
Define how weight, detention, layover, and accessorial charges are measured and calculated to avoid later disputes over ambiguous terms.
Keep an audit trail
Retain signed PDFs with metadata (timestamps, signer identity) and store them in a central repository accessible to billing, operations, and legal teams.

Frequently Asked Questions About Hauling Contracts

Answers to common questions about execution, signatures, corrections, and enforceability for hauling agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users