Patient Identification
Full name, DOB, medical record number, and contact information to tie the consent to the correct chart and billing account.
A complete consent form documents informed decision-making, reduces misunderstandings, and provides legal and clinical evidence that the patient received required disclosures. It supports regulatory compliance with HIPAA and standard-of-care expectations and helps coordinate perioperative planning between surgical, anesthesia, and nursing teams.
Maintain a copy in the medical record and provide the patient with a signed copy for their records.
Full name, DOB, medical record number, and contact information to tie the consent to the correct chart and billing account.
Precise description of the planned augmentation, implant choices, incision location, and laterality (right/left/bilateral).
Common and uncommon risks listed in plain language, including infection, capsular contracture, implant rupture, and sensory changes.
Separate or integrated anesthesia consent covering sedative or general anesthesia risks and the anesthesia provider’s signature.
Non-surgical options and alternative surgical approaches documented to show discussion of choices.
Patient signature, clinician attestation, and witness or notary details when required by state or institutional policy.
| Field | Configuration |
|---|---|
| Authentication | Email + SMS OTP or stronger KBA for identity verification |
| Conditional Fields | Show implant details only when surgery selected |
| HIPAA BAA | Ensure vendor BAA is executed and active |
| Audit Trail | Retain IP, timestamps, and action logs |
Use a platform that secures PHI, supports a BAA, and produces auditable signed PDFs compliant with ESIGN/UETA.
Obtain and document consent discussion during the first surgical consult.
Reconfirm consent at pre-op visit, typically 24–72 hours before surgery.
Verify identity and re-affirm consent on the day of surgery.
If urgent, document circumstances and clinician justification.
Retain consent per HIPAA: 6 years from creation or last effective date (45 CFR §164.530(j)).
Discuss goals, risks, and alternatives; document the conversation.
Confirm implant selection, anesthesia plan, and scheduling.
Reconfirm identity and obtain final signature if not previously obtained.
Document procedure performed and any intraoperative deviations.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Faculty surgeon documents consent in the EHR during consult
ASC uses a standardized digital consent template